Program Coordinator

Massachusetts, United States
Salary Not specified
Mar 17, 2021
Employment Level
Employment Type
Full Time

Program Coordinator

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Department of Mechanical & Industrial Engineering is the largest Academic Department within the College of Engineering. Reporting to the Business Manager, the Program Coordinator provides the smooth planning and execution of nearly all of the departmental meetings and events throughout the year.

Event related responsibilities include, but are not limited to, reserving space, transportation, facilities, audiovisual arrangements, catering orders, set-up and breakdown, preparing materials, advertising of the event, and coordination of virtual meetings via Teams, Zoom, Canvas and other platforms. Responsibilities also include arranging accommodations and itineraries for department visitors such as faculty candidates, seminar speakers, and distinguished guests.

The Program Coordinator will also oversee all aspects of Marketing for the department. Responsibilities include social media and website content, while keeping up with university related policies and procedures and implementing new platforms when applicable The Program Coordinator is responsible for the financial oversight of all event and marketing activities for the department, including, but not limited to, working within an approved budget, forecasting, comparing vendor selections, and completing invoice payments.

For a portion of their time, the Program Coordinator will also act as a Data Administrator for the department. Responsibilities include assisting faculty in updating their profiles within the Academic Analytics interface. In addition, supporting the Department Chair in compiling and analyzing data/information, creating reports and spearheading and implementing new initiatives using these platforms. Utilize and maintain file sharing platforms to maintain department data, such as Microsoft OneDrive and Teams.

The Program Coordinator will also work closely with the other staff members and faculty in the department by assisting with special projects and other administrative support within the department as needed. The ability to make administrative and procedural decisions and judgments on sensitive, confidential issues is essential.

The Program Coordinator should be reliable, quickly adaptable, and punctual with the ability to with the ability to multi-task at all times. The candidate will should be proactively demonstrate their abilities to take initiative and ownership of their responsibilities. Strong organizational skills and ability to meet deadlines. The Program Coordinator must be able to work independently, as well as, in a team environment. Ability to forecast, prepare, manage, and work within an assigned budget required. Ability and willingness to continuously evolve and adapt to tasks as is necessary and learn new policies and procedures. Strong proficiency in Microsoft Office, Canvas and a bachelor's degree strongly preferred.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of all specific duties and responsibilities of the positions. Employees will be assigned specific job-related duties through the hiring departments.

Preferred Qualifications:


Salary Grade:

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit


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