Purpose: The College Registrar serves as the steward for the academic records of all students and implements academic policy; coordinates the course registration and grading processes; serves on institutional committees; manages and supervises the activities of the Assistant Registrars, Registration Clerks and student workers. The registrar develops collaborative working relationships with institutional leadership, faculty, and staff, and works with other administrative offices to improve registration processes, procedures and policies. Essential Functions: Provide strategic planning, direction, and supervision of the Office of the Registrar, including: the office budget, student information system, registration, student academic records, degree audit and clearance, graduation certification, scheduling of courses and final exams, the College catalog. • Develop a student-centered approach to academic records with an emphasis on providing exemplary service to all constituents. • Identify/implement improvements, analyzes and develops operational policies, procedures and systems. Provide leadership in continuous improvement of college registration/records system, including planning and training for off-campus locations as needed. • Interpret and ensure compliance with record keeping standards, as well as college policies and procedures, and insure that all functions of the office are performed according to standards established by AACRAO and to federal and accreditation rules and regulations, especially pursuant to FERPA, Veterans Administration, and NCAA regulations. • Provide input on the creation of and interpretation and application of academic policies/procedures/regulations. Provide training to College employees to ensure policies are communicated and applied accurately. • Provide leadership, in conjunction with the Module Managers/Data Governance Committee in the utilization of the Jenzabar student information system, so it is responsive to institutional needs. • Integrate new technology changes with existing systems for administrative process improvements • Resolve complex student issues with an eye to student retention. • Foster a culture of professional growth and development within the office and pursue opportunities for meaningful engagement within the Flagler community • Create and maintain RO Business Continuity Plan and establish quality checks, documentation standards and reviews for data processing procedures to ensure security, continuity of operations, compliance, and best practice. • Confer regularly with the Dean of Institutional Research and Effectiveness and other college personnel to plan, coordinate, and evaluate policies, systems, and activities; exchange information, interpret policies; investigate and resolve problems to continually improve the services of the Office of the Registrar. • Remain up to date on best practices via professional organizations, accreditation Additional Responsibilities: • Serves as a member of the Curriculum Committee. • Serves as a member of the Faculty Senate • Performs such other related duties as may be required by the Dean of Institutional research and Effectiveness, the VP of Academic Affairs, and the President.
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