Sr. HR Coordinator

General Summary:
The Sr. HR Coordinator reports directly to the HR Generalist(s) to ensure smooth and efficient functioning for various divisions within the Department of Medicine (DOM). Responsible for the majority of human resource related issues and concerns by providing information, advice, guidance, and support, in collaboration with HR Generalist and central human resources as needed. This position supports the HR Generalist(s) to ensure compliance with university policy and procedure and exercises independent judgment in the resolution of human resource issues. Provides accurate, timely, routine customer focused HR support to divisions. Assists HR Generalist(s) and Division Administrators with special projects.

Note: This position is not eligible for visa sponsorship.

Specific Duties & Responsibilities:
Payroll Management
Primary point of contact for employees (faculty, staff, students, postdoctoral fellows) for payroll
• Responsible for managing and tracking all SAP Internal Service Requests (ISR), including promotions, transfers, reclassifications, salary increases, overtime, supplemental payments, etc.
• Advises on payroll policies and procedures
• Assures that payroll is processed timely and accurately
• Maintains system to track faculty/staff payroll information and generate reports
• Implements system to monitor/ resolve payroll issues: salary distribution/supplements/merit increases/terminations
• Monitor and recoup overpayments
• Responsible for the distribution, documentation and processing of 120-day and annual reviews from HR to supervisor
• Coordinates annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Uses guidelines to determine annual increases; communicates changes to staff.
• Responsible for the pickup and timely distribution of all payroll checks

Recruitment and Selection
Assists HR Generalist with the recruiting, new hire and termination process of all faculty, postdoctoral fellows and staff. Coordinate employment process by working with faculty, staff, administration and appropriate University School of Medicine (SOM), Department of Medicine (DOM) and Johns Hopkins Health System (JHHS) offices to ensure efficient and smooth process in accordance with all applicable policies and procedures.
• Primary point of contact for all requisitions and acts as the liaison to the SOM and JHHS employment recruiters as it related to personnel requisitions for the division
• Assists with obtaining and posting documentation for new requisition postings within the Nexus and SuccessFactors systems.
• Reviews job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Prepares personnel requisitions for submission to Human Resources.
• In consultation with Generalists and compensation, prepares offers for perspective candidates with recruitment specialists
• Assists when needed to coordinate candidate interviews, completion of references and employment verifications as needed.
• Assists with credentialing midlevel providers, postdocs, faculty, etc.
• Coordinate onboarding check list for new employees
• Coordinate requests and placement of temporary staff as needed
• Maintain staff/faculty directory and ensure organizational charts are continuously updated. May send email communications on behalf of HR Generalist and Administration.
• Create, maintain and manage HR files for all new hires and terminated JHU and JHHS employees
• Postdoctoral fellow/student/MSTAR) badge and JHED requests
• Schedule exit interview for terminating employees and coordinate with supervisor the retrieval of badge, keys, computer, questions about final paycheck, etc.
• Verify necessary paperwork has been received from new faculty, post-docs, and residents for processing of I9 in compliance with SOM established procedures.

Policies and Procedures
• In collaboration with the HR Generalist, may provide guidance and support to faculty and staff on HR policies, procedures and processes.

Family and Medical Leave (FML)
Assists HR Generalist in the processing of FML
• Work with staff member to obtain general information about FML related issue
• Compile documentation in specified timeframe and provide to staff and
• Track and update FML determinations and changes
• Insure that all FML, short-term disability, long-term disability related time is tracked in the E210 system
• Process all leave of absence ISR’s
• Work with HR Generalist to resolve FML problems

Time/Attendance
Primary point of contact for staff and students for time and attendance
• Maintain and update E210 time tracking system for JHU staff and manage Kronos time management system for JHH staff. Work with hourly employees to accurately track time thru the weekly time sheets and process payments in SAP
• Assist HR Generalist with tracking of staff sick time, vacation, FML, short-term disability, and long-term disability
• May travel between clinics for informational HR sessions

Special knowledge, skills, and abilities:
• Very strong organizational skills, analytical and problem solving abilities and attention to detail.
• Ability to maintain confidentiality
• Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contractors
Preferred: SAP experience preferred

Minimum qualifications (mandatory):

• Bachelor’s degree in Human Resources, Business Administration, or other related field. Additional education may substitute for some experience.
• Three years of related experience required. Must have the ability to coordinate multi-faceted types of work. Experience in an academic or medical setting preferred.
  

Classified Title:Sr. HR Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range:$43,530 - 59,795 annually
Employee group: Full Time
Schedule: M-F 8:30-5:00
Exempt Status: Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10002808-SOM DOM Gastroenterology
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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