Contract Administrator

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Mar 10, 2021
Employment Type
Full Time
Job Description

This member of the Contracts Administration team at Embry-Riddle Aeronautical University coordinates the submission and administration of multiple contracts, which includes financial and accounting familiarity to ensure contractual budgets are adhered to. The Contracts Administrator will also provide guidance on what contractual issues may present a compliance liability to the university. Responsible for having a working knowledge of the FAR’s, OMB, and other government contract regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency in order to provide guidance to principal investigators regarding government and industry proposals and contracts. Contract Administrators are involved in the entire contract’s life cycle, including Pre and Post-award support. Responsibility for coordinating with PI(s) in the Pre-award proposal development, budget preparation & justification and proposal package submission. In Post-award activity, the individual is responsible for monitoring deliverables and project tasks, budget management and reporting to the sponsor for contracts awarded to the university. Responsible for recording and maintaining proposal, award and contract information in the university systems

Responsibilities include the following:

  • Pre-award activity: Support in the proposal preparation, budget justification and submissions for government and industry research contracts. Pre-award responsibilities include providing guidance to principal investigators, project budget creation and review, compliance review, and interpretation of funding agency regulations.
  • Post-award activity: Manage awarded research contracts, including fiscal management, invoicing, monitoring of allowable expenses, effort monitoring, cost sharing, tracking and reporting contract performance and overall financial administration of contracts.
  • Maintain contract files, sub-contracts, contract modifications, consulting agreements, split-funding forms, effort reporting, sub-recipient monitoring, record retention of contract documents.
  • Coordinate other activities, special reports, projects, and other related duties as assigned. Generate reports as requested, and raise potential concerns involving contract budget management, administration, compliance issues and other key issues regarding contract administration and compliance.


Required Qualifications:

  • Bachelor's degree. In lieu of a Bachelor's degree, 5+ years experience in contracts management will be considered.
  • Finance/Accounting experience in preparing and managing budgets, highly recommended.
  • 5+ years with multiple contracts management experience.
  • Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications. .

Preferred Qualifications:

  • Familiarity with contracting guidelines as detailed in the FAR, ITAR and CFR.
  • Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.
  • Master's degree

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