Assistant Director of General Accounting

Job Summary

Reporting to the Director of Accounting Services, the Assistant Director of General Accounting is responsible for managing a team of professional accountants to assure accurate, efficient, and compliant financial activities. The incumbent will also act as second in command for the Accounting Services Department. The incumbent provides leadership for the successful operation of the General Accounting unit that supports the mission of the central finance office. The incumbent will be responsible for managing Fund Reconciliation (including financial aid), General Accounting Services (such as bank reconciliation, accounts receivable), Student Financial Reconciliation and Reporting, Fixed Assets, Unrelated Business Income Tax, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of General Accounting provides direction, planning and decision making for all administrative functions of the unit.

This is a position in the CSU - Management Personnel Plan (MPP), and serves at the pleasure of the President. This position will require adherence to University compliance training such as: Conflict of Interest and Ethics, AB 1825 Sexual Harassment Prevention, Information Security, and Injury and Illness Prevention Program. The person hired for this position may be required to complete an outside employment disclosure statement in accordance with Title V of the California Code of Regulations.

Key Responsibilities

  • Responsible for general accounting functions including fund accounting, bank reconciliation, investments, financial aid accounting, accounts receivable maintenance and billing/chargebacks.
  • Manages month-end and year-end closing and reporting processes.
  • Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices; initiates and implements plans to solve problems.
  • Coordinates internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the university.
  • Recommends initiatives and changes to improve quality and services of a unit/department/division/college.
  • Directs use of PeopleSoft General Ledger and AR/Billing software.
  • Coordinates upgrades and system development from functional manager perspective.
  • Maintains the integrity of the university general ledger.
  • Maximizes productivity through use of appropriate tools; develops resources that create timely and efficient workflow.
  • Reviews and implements changes in policy and reporting requirements established by the California State University (CSU) Chancellor’s Office, the State of California, Governmental Accounting Standards Board (GASB), and executive management of the University.
  • Develops campus policies and procedures to ensure the quality of campus financial data and facilitate reporting.
  • Representative of academic and student service departments and University supplies.
  • Works with other units/departments/divisions /colleges to coordinate workflow and activities to ensure a seamless operation.
  • Manages and directs staff to ensure operational effectiveness.
  • Maintains contact with customers and solicit feedback to improve services.

Knowledge, Skills & Abilities

  • Knowledge of Generally Accepted Accounting Principles (GAAP), internal controls and financial reporting requirements.
  • Knowledge and skill related to general accounting functions including bank reconciliation, financial aid accounting, accounts receivable maintenance, and billing/chargebacks.
  • Knowledge of accounting Enterprise Reporting Systems and methods used to extract data.
  • Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
  • Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action.
  • Ability to effectively manage and evaluate the work of staff
  • Ability to assign duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development.
  • Ability to define problems, collect data, establish facts, draw valid conclusions, prepare clear and concise reports, and to interpret an extensive variety of technical instructions in a mathematical or diagram form and deal with multiple abstract and concrete variables.
  • Ability to lead meetings in an organized fashion.
  • Ability to establish and maintain effective working relationships with Plant & Fixed Assets, Purchasing, Accounts Payable, Payroll, Bursar, Budget, Administrative Systems and Common Management Staff.
  • Ability to maintain personal composure in high stress situations as well as establish and maintain effective working relationships with others.
  • Ability to empower and motivate employees to continuously improve performance.
  • Excellent written and oral communication skills
  • Ability to make complex financial policies accessible to a lay audience.

Required Qualifications

  • Equivalent to a Bachelor’s degree from a four-year college or university with a degree related to Finance, Accounting or relevant field
  • Five years of full-time progressively responsible work experience in the administration of accounting records, and external financial reporting functions, with two years in a managerial role
  • Experience working with an accounting Enterprise Reporting System (ERP), including General Ledger, Accounts Receivable and Billing modules

Preferred Qualifications

  • Professional Certification (CPA, CGMA or CMA, CIA)
  • Experience in higher education and funding accounting
  • Experience with Oracle PeopleSoft ERP


Classification: Administrator II
Hiring Range: Commensurate with experience

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: March 9, 2021 through March 29, 2021 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: March 09, 2021 (9:00 AM) Pacific Standard Time
Applications close:

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