Aurora University seeks talented staff and administrators who are
passionate about supporting an inclusive community dedicated to the
transformative power of learning.
The Administrative Assistant supports
learning by supporting the successful operation of the School of
Health Science by providing quality administrative and clerical
support to the dean, department chairs, faculty, internship
coordinator, and students.
Represents Aurora University in the most positive manner with
prospective, former and current students, clients, suppliers, and
the community we serve. Interacts effectively with a diverse group
of faculty, staff, students and other customers of our service,
learns and uses operating practices of the department and Aurora
Upholds the Mission Statement:Aurora University an
inclusive community dedicated to the transformative power of
Handles all information with tact and discretion and recognizes
the confidential nature of university business.
Supports learning through performance of essential job
functions and performing other duties and functions as necessary or
Essential Job Functions:
Provides administrative and clerical support to the School of
Prepares correspondence, reports and documents as
Responds to phone inquiries; greets all who enter the office;
and delivers service to customers in a way that reflects positively
upon the departments and the University.
Assists with purchase order requisitions and tracks
expenditures in monthly budget reports.
Provides assistance for faculty searches.
Maintain course syllabi on shared drives.
Provides assistance to adjunct instructors with the acquisition
of textbooks, keys, room reservations, desk copies, etc.
Accesses student records and communicates electronically with
students, staff and faculty.
Prepares and follows-up on work orders and coordinates campus
services necessary for the effective operation of the
Tracks background checks, drug tests, and TB test requirements
for field/clinical experience. Supports students through
Produces meeting minutes, where applicable.
Initiates adjunct faculty contracts for the School of Health
Science by supplying required schedule and salary information to
the Provost’s office. Ensures course schedules are complete and
Organizes and supervises student worker.
Performs general office duties, including copying, faxing,
ordering office supplies, filing and distributing the mail.
Manages internship and clinical affiliation agreements and
other internship and clinical program needs, when necessary.
Manages external affiliation agreements for medical
Essential Job Requirements:
- High School diploma required. Bachelor's degree preferred.
- Previous office experience with proficient computer knowledge,
including strong word processing skills, spreadsheet and database
software abilities. MS Office skills required.
- Experience in a medical professional setting preferred.
- Excellent communication and organizational skills and a
customer service orientation.
- Ability to handle confidential information.
- Ability to interact with a diverse group of faculty, staff,
students and parents and to develop strong working relationship
with colleagues, staff, administrators, students and the general
- Ability to use a computer terminal.
- Ability to move about campus.
- Ability to interact via telephone, in person and via electronic
Benefit-eligible positions offer excellent benefits including
health, dental, life, vision, long term disability, a 403(b)
retirement plan through TIAA, and tuition remission. Please send
resume with cover letter and contact information for three
references including name, telephone and email address.
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax
Aurora University is an Equal Opportunity Employer.