Payroll Manager

Posting Date 03/05/2021 Closing Date 03/14/2021 Open Until Filled No Special Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check


• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College


• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email HR@jjc.edu or call (815) 280-6725.

Advertising Summary

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

• Medical


• Dental


• Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

• Federal holidays


• Vacation


• Personal


• Sick

Job Details

POSITION TITLE : MANAGER, Payroll
STATUS : Full time
DEPARTMENT : Financial Services
DIVISION : Administrative Services
CLASSIFICATION : Exempt
UNION : Non-union
REPORTS TO: Controller
PLACEMENT : Professional, Grade S10
MINIMUM PAY RATE : $61,373 annually

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at employment.jjc.edu”

• Satisfactory results of a background check



• Post-offer, pre-employment Drug Screening for employees that are new to the College


• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Position Summary

POSITION SUMMARY

The Payroll Manager is responsible for the accurate preparation, documentation, and timely distribution of the College’s bi-weekly payroll for over 1,600 employees via the payroll system. Reviews the computation of pay; responds to and resolves escalated inquiries regarding paychecks. Prepares statistical reports on employee pay, taxes, withholdings, etc. Possesses an understanding of the College’s payroll system to accurately pay employees in compliance with College policies, union contracts, federal and state laws and regulations such as the Internal Revenue Service ( IRS ) rules and regulations and the Fair Labor Standards Act ( FLSA ). Directs the activities of subordinate staff, manages day-to-day performance of their job and personnel actions. Works closely with the Human Resources Department to ensure efficient processing and accuracy of data.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Maintain payroll information by designing systems; directing the collection, calculation, and entering of data.
2. Coordinate and maintain the integration of the college’s timeclock system (Timeclock Plus) into the college’s Payroll/ ERP system, Workday.
3. Supervise and coordinate the processing of the college’s bi-weekly payroll and maintain related accounting records.
4. Prepare and reconcile the quarterly and annual close-out reports; prepare and submit all federal and state payroll tax reports, including quarterly tax returns and year-end W-2 reporting.
5. Develop a competent and efficient payroll staff by training and supervising employees, assigning and monitoring their tasks, and preparing employee performance evaluations.
6. Review all payroll data for consistency and accuracy (e.g.: timesheet reporting, retroactive pay calculations, etc.). Ensure compliance with wage and hour, including FLSA, DOL, IDOL and state/federal record retention requirements.
7. Collaborate cross-functionally with Human Resources department for new hire processes, terminations, pay changes, and leaves of absence.
8. Maintain an accounting of payroll remittance codes in conjunction with Human Resources as relates to accurate payroll deductions.
9. Prepare, balance, and submit all proper tax treatment, accounting, and timely disposition of withholdings, such as Federal and State taxes, deductions for benefits, retirement contributions, other savings, etc. Exercise established controls to safeguard checks and college funds. Safeguard and ensure that the confidentiality of all payroll records is maintained.
10. Review collective bargaining agreements and employment contracts for compliance and to ensure accuracy related to payroll operations.
11. Ensure proper administration of State Universities Retirement System and other retirement related payroll issues.
12. Lead cross functional teams to identify and test business processes and workflow within ERP system. Develop employee communication, training materials and web/portal content.
13. Provide assistance during the college’s year-end closing process and annual audits.
14. Perform other related duties as assigned.


For more information, click the "How to Apply" button.