Executive Assistant to the Provost and Vice President for Academic Affairs

Location
Colorado, United States
Salary
$50,000.00 - $50,000.00
Posted
Mar 04, 2021
Employment Level
Administrative
Employment Type
Full Time

Position Summary 

The Executive Assistant provides executive-level support in a one-on-one working relationship to ensure the success of the Office of Academic Affairs. This position represents the Office and the Provost and has authority to commit the Provost to action and make decisions on their behalf based on policy and procedures established by the Provost and/or the College. The person in this position must be able to work independently to meet deadlines, shifting priorities, and an often-demanding schedule.  

Minimum Qualifications 

  • Bachelor’s Degree, preferably in a business-related field, or at least 5 years of experience in an Executive Assistant role  
  • Excellent organizational skills and strong attention to detail  
  • Effective oral and written communication skills  
  • A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities  

Preferred Qualifications 

  • Experience in an equivalent role (Executive Assistant for a College/University Provost or similar position)  
  • Proven ability to handle complex and sensitive information with discretion  
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced quickly changing environment  

  

Major Responsibilities 

  • Responsible for day-to-day management of the office, including the supervision of student workers in the Office of the Provost.   
  •  Handles and prioritizes incoming issues and demands addressed to the Provost.  
  • Responsible for understanding and interpreting highly sensitive and confidential matters and documents. Involves knowledge of Faculty and Exempt Staff Handbooks and Fort Lewis College Policies.  
  • Communicates directly and professionally, on behalf of the Provost to community members, campus departments, other institutions, and all interested parties.  
  • Manages Provost’s calendar, including all travel, meetings, conferences, speaking engagements, and itineraries. Prepare all documents related to meetings.  
  • Responsible for official functions/events hosted by the Provost, as well as specific College events, either on campus or off campus.  
  • Tracking and monitoring the Provost’s and specified institutional budgets.   
  • Manages the flow of issues, projects, and problems requiring either near-term responses or anticipatory preparations related to the Provost initiatives.  
  • Develops trust-based relationships with internal and external stakeholders to facilitate information sharing and expedite problem solving related to the Provost’s initiatives.  
  • On behalf of the Provost, communicates with the campus faculty, deans, directors, staff, and students.  
  • Writes, edits, or coordinates the creation of select communications on behalf of the Provost. Processes and responds to letters of select inquiries, complaints, resignations, and other types of correspondence.  
  • Works closely with departments reporting directly to the Provost.  
  • Follows campus policy and procedures regarding Office of Provost’s files and documents. Archives appropriate files and documents on an annual basis. Secures a record of the Provost’s correspondence, presentations, schedules, and calendars.  
  • Maintains confidential files under the Office of the Provost’s direct reporting unit.  
  •  Assists with searches, including administrative assistance with searches for academic deans and other college positions.  
  • Maintains faculty lists and assists with the faculty promotion and tenure, and probationary review process.  
  • Manages the faculty information with the database management system (Banner).  
  • Facilitates the reimbursement process for faculty development funds including the Faculty Development Teaching Innovation, Pedagogy & Assessment (TIPA) grant and the Faculty Development for Traditional Scholarship & Research (TS/R) grant travel funds and expenses.  
  • Liaison to the Academic Standards Committee on confidential and sensitive matters concerning academic dishonesty; receive and process all charges of academic dishonesty.  
  • Prepares Board of Trustees agenda items pertaining to the Provost’s office.  
  • Regular Administrative Tasks:   
  • Process daily mail, greet visitors, answer phones, maintain office appearance, order office supplies, schedule maintenance, filing and archiving, approving annual and sick leave reports for all direct reports, maintain contact lists, manage p-card statements, pay institutional membership fees, running errands and making deliveries when needed.   
  • Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities  
  • Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.  
  • Produces and remediates digitally accessible materials in accordance with FLC standards.  
  • Perform other duties as assigned  

Work Conditions 

The work environment characteristics described here are representative of those that an employee can expect while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

  • Moderate noise (i.e. business office with computers, phone, and printers, light traffic).  
  • Ability to work in a confined area.  
  • Ability to sit at a computer terminal for an extended period of time.  

  

Compensation  

Salary is $50,000 per year plus a comprehensive benefits package. The anticipated start date is in Mid-April 2021.   

  

Application Process 
A complete application packet includes: 

  • Cover letter addressing interest and qualifications for position 
  • Include details regarding how your personal and professional experiences allow you to encourage a learning environment grounded in equity and inclusion.  “How do you envision contributing to Fort Lewis College’s commitment to equity and inclusion?” 
  • Resume 
  • Names and contact information for three current, professional references 

Submit materials as one PDF file via email to: 

EAP-Search@fortlewis.edu 

 

 

Application materials received by March 212021,  will receive full consideration. 

Position will remain open until filled. 

 

The successful candidate will be required to submit original, official college transcripts,  

and pass a background check. 

 

The College and the Community  

Fort Lewis College, a public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning. Our 3,300 students come from 48 states, 17 countries, with 36% Native American and Alaska Native backgrounds, and 11% Hispanic backgrounds. Durango is a thriving multicultural community of 18,500 set along the beautiful Animas River Valley. Averaging 300 sunny days per year, the community is known for its outdoor lifestyle and friendly, festive atmosphere. Durango is also the cultural and economic hub of the Four Corners region, rich in dining, shopping, and entertainment, and linked with airline service to hubs in Denver, Phoenix, and Dallas. 

 

Equal Opportunity   

Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment.  

To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.  

Questions about Title IX sex discrimination?  

Office of the Title 9 Coordinator  

Molly Wieser  

230 Skyhawk Station  

1000 Rim Drive  

Durango, Colorado 81301  

(970) 247-7241 wieser_m@fortlewis.edu  

Other discrimination questions?   

Office of the Equal Opportunity Coordinator  

David Pirrone  

192 Education Business Hall  

1000 Rim Drive  

Durango, Colorado 81301  

(970) 247-7182 djpirrone@fortlewis.edu  

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request. 

 

  * Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.  

 

ADAA Accommodations  

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.