In House Only-Budget Technician Senior

Definition

Summary
Provides accurate and timely budget and financial reports that can be used for current and future financial and program decisions. Advises program administrators on budget issues. Participates in budget development processes for general and categorical funds and accounts. Performs advanced and responsible accounting functions in the maintenance and review of financial records and budget analysis. Maintains accurate records of revenue and expenditures, takes appropriate actions to maintain budget and program integrity.

Distinguishing Career Features
The Senior Budget Technician is a technical position in the accounting career path requiring in depth knowledge of government accounting practices, procedures, and techniques, the budget development and financial reporting processes. The Senior Budget Technician serves as a technical resource for allocation of funding sources to expense items including position line items. Advancement to this position requires demonstration of competency in assembling budget documents, performing budgetary research, reviewing and processing line item transfers, monitoring expenditures, and preparation of special reports including those depicting budget line item variances. Advancement to Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, and other overhead items and to perform special assignments requiring making projections. Accounting Analysts typically work at the general ledger level subject to review by an accounting manager.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
1. Prepares budget reports required in the annual fiscal audit of the college and/or District and works in support of the administrator to correct any budget related audit concern.
2. Prepares, interprets, and analyzes complex accounting records and financial statements, including general accounting, costing or budget data.
3. Ensures timely financial and statistical reports for management and/or Board of Trustees’ use.
4. Assists in the compilation and preparation of tentative and adopted budgets using independent discretion.
5. Participates in certain aspects of the budget development process for categorical, special, and/or general funds. Participates in certain aspects of its preparation, such as data collection and prior-year performance analysis.
6. Monitors daily budget activities and allocates work to support and balance workload to meet timeline and quality requirements.
7. Provides technical assistance to support research and preparation of department and program budgets. Participates in the preparing periodic financial and categorical reports, including variance analysis, for administrators of special funds and programs.
8. Monitors and maintains position control. Notifies administrators of exceptions and suggests allocations that comply with stipulations of funding sources.
9. Prepares and initiates line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets. Analyzes and explains variances with appropriate managers.
10. Monitors expenditures of funds carried over from prior fiscal periods.
11. Participates with input of budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations.
12. Interprets, administers, and complies with the policies, rules and regulations established by the Board, including accounting controls established by the District’s Fiscal department.
13. Works with departments, programs, and sites to process financial transactions with established parameters.
4. Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost benefit analysis of project, program, and related proposals.
5. Prepares elements of Federal, State and local financial reports relating to the assigned area of responsibility. Provides subject matter and other technical leadership to support consolidated and special funding proposals.
16. Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs.
17. Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
18. Performs other related duties as assigned that support the objective of the position.
19. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills

1. The position requires in-depth technical knowledge of the practices and procedures of accounting, with additional expertise in budget preparation and control.
2. Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations.
3. Requires a working knowledge of audit documentation requirements.
4. Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and relational databases sufficient to train others in data entry, and to troubleshoot errors and exceptions. 5. Requires basic knowledge of position control.
6. Requires a basic knowledge of the practices and techniques in accumulating and allocating cost accounting information to determine standard costs or rates.
7. Requires working knowledge of the financial management, control, and reporting processes associated with restricted funds.
8. Requires well-developed math skills to perform complex accounting and statistical computations.
9. Requires sufficient language skills to prepare reports suitable for external publishing.
10. Requires sufficient human relations skills to explain detailed information to individuals and small teams and work with staff in an advisory capacity.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to train and provide oversight to employees performing data entry of accounting transactions.
3. Requires ability to prepare analyses and write variance reports which adequately communicate outcomes, problems, and solutions.
4. Requires ability to organize and prioritize work in order to meet rigid schedules and budget timelines.
5. Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers.
6. Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
The position typically requires an Associate’s Degree in accounting or business or equivalent plus four years of relevant and progressively responsible experience in governmental accounting and budgeting that includes monitoring of restricted funds. A Bachelor’s degree is preferred and may substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed in an office environment with minimal exposure to health and safety considerations.

Conditions of Employment

IN-HOUSE ONLY:
This position is open to internal Coast Community College District (CCCD) employees to apply. Temporary CCCD employees are NOT eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.
This is an IN-HOUSE ONLY - permanent, 12-months per year classified position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the needs of the department. . The effective date of employment will be arranged with the supervisor. (Salary Range EE-119)

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY:

• Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

The deadline to apply is March 16, 2021, by 11:59 p.m. Application materials must be electronically submitted online at htt p ://www.cccd.edu/em p lo yment . Incomplete applications and application materials submitted by mail will not be considered.

Additional Information

Application Requirements
To be considered for employment you must submit a complete application packet. A complete application packet includes:

• A complete online Classified/Management Employment Application .
• A current resume . (Attached as a separate document.)
• A cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)
• Answers to Supplemental Questions . (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put 'see resume' or 'N/A', or leave blank).

Submission of all required application information and materials is the responsibility of the applicant.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626 APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions that may not apply, indicate 'n/a' (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:
https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.