Job no: 231793-US
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Office & Administrative Support, Research, Scientific

Position Summary:

The Residency Program and Faculty Promotion Assistant provides administrative program support within the Department of Human Oncology related to the Radiation Oncology Residency Program, Human Oncology faculty interviews and promotions, Cancer Biology expense submissions, and the Head & Neck Cancer database and Screening Event.

This position will assist and coordinate complex daily activities for the Program Coordinator. Good judgment, along with the ability to communicate effectively and confidentially with physicians, residents, fellows and program leader is required.

The candidate must have excellent organizational, oral and written communication skills. The ability to work at a variety of tasks, and to take initiative that supports the mission are essential skills. This position requires a person who can function independently with general supervision as well as with a team to ensure maximum effectiveness and efficiency of the program.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Required Education:
- No Degree Required.

Preferred Education:
- Associate Degree.

Minimum Years and Type of Relevant Work Experience:

Required Experience:
- 2 years of administrative experience.

Preferred Experience:
- 2-3 years of administrative experience in the medical field.
- Experience using Microsoft Office Excel, Word, PowerPoint, and Outlook.
- Experience using UW e-reimbursement, UW Health Oracle, MedHub.
- Knowledge of UW Health GME policies and procedures as well as ACGME rules and regulations of the Radiation Oncology program.
- Knowledge of UW SMPH policies and procedures regarding medical school faculty appointments and promotions.
- Knowledge of UW records management policies.
- Knowledge of UW/State travel policies and procedures, as well as United States VISA/passport rules and regulations; knowledge and ability to make on-line travel reservations.

Desired Attributes:
- Effective verbal and written communication.
- Ability to work independently and problem-solve.
- Ability to multi-task and handle diverse duties.
- High attention to detail.

Additional Information:

This position is posted at an FTE range of 80%-100%, functioning between the hours of 07:45-16:30.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.



Work Schedule:

This position will be 80%-100% FTE.

Appointment Type, Duration:



Minimum $15.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process.


Kirsten Gragg
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Mar 3 2021 Central Standard Time
Applications Close: Apr 6 2021 11:55 PM Central Daylight Time

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