Academic Resource Manager (Administrator II)

Academic Resource Manager (Administrator II)

Job No: 499040
Work Type: Management (MPP)
Location: Dominguez Hills
Categories: MPP, Administrative, At-Will, Full Time

Position Information

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Application Deadline & Salary Information

Review of applications will begin 02/18/2021, and the position will remain Open until Filled.

Salary is commensurate with experience.

Major Duties

Under the general direction of the Dean for the College of Natural and Behavioral Sciences (CNBS), the Academic Resource Manager is the chief fiscal officer for the College and is a member of the colleges' administrative team. Working closely with the Dean for CNBS, the position is responsible for all financial management and administrative functions, as well as application of accounting principles and practices for the colleges' administrative team. The primary responsibility is developing, monitoring, planning, and scheduling all fiscal and personnel-related matters of the college. Serves as a resource person on fiscal matters, assists in the formulation of fiscal policies and procedures, oversees resource scheduling, and is the college liaison to the campus community on fiscal and personnel matters. Manages budgets, monitors expenditures, analyzes data, conducts audits, performs reconciliation, and maintains account control. Responsible for ensuring account balances, compliance with policies and procedures, explains government regulations, and provides fiscal guidance, while maintaining appropriate records in PeopleSoft; compiles and verifies data for periodic financial and administrative reporting. Supervises staff and coordinates the college efforts with various departments and agencies. Also oversees the Human Resources Process for the College. Serves as the resource person to the Dean and Associate Dean on all position utilization and staff/part-time faculty appointment procedures. Exercises knowledge of staff collective bargaining contracts and advises the Dean and Associate Dean accordingly. Provides direct supervision to staff, and conducts the annual Employee Performance Appraisal Process. Overseas preparation and processing of all documents for staff appointments. Processes and consults on position conversions and reclassifications and provides necessary information to the AVP or Human Resources Management. Directs selected staff activities as assigned. The incumbent provides periodic updates and appropriate consultation, as necessary, to the University's Budget Office and the Operations of the University's Chief Financial Officer.

Qualifications

Required Education: Bachelor's degree in Accounting, Finance, Business Administration, or Public Administration.

Required Experience: A minimum of 5 years of experience in financial and budgeting analysis and reporting. Responsibility for an entire academic unit to include analysis and projection of expenditures and revenues, contracts and grants, and foundation/auxiliary organization funds.

A minimum of 5 years of supervisory experience which provided the incumbent with working knowledge and experience in conducting performance evaluations, coordination of recruitment and selections processes, handling employee grievances and/or disciplines.

Preferred Education: Master's degree in Accounting, Finance, Business Administration, Public Administration or a closely related field.

Preferred Experience: Financial and budgetary experience with the California State University system. Knowledge of CSU collective bargaining agreements. Proficient using computers and software applications as related to fiscal management needs. Ability to extract data, analyze and interpret financial data, verify, and present information utilizing PeopleSoft is preferred. Extensive working knowledge of ACCESS and Excel software for creating and maintaining financial databases. Experience in higher education fiscal affairs, budget preparation, reconciliation, and experience managing instructional budgets of an academic unit. Excellent written, oral, and presentation communications skills.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Accounting principles and practices
  
• Procurement and contract service processes
  
• Resource planning and scheduling
  
• Personnel practices
  
• Human Resources Management
  
• Payroll Management
  
• Employee union contracts management
  
• Working knowledge of relationship between department budgets and the generation of enrollment.
  
• Working knowledge of an academic institution
  
• Working knowledge of local, state, and federal government accounting principals and practices
  
• Working knowledge of fund accounting
  
• Working knowledge of public sector hiring practices
  
• Facilities resource management
  
  Ability to:
  
• Develop and monitor budgets
  
• Analyze and accurately work with large amounts of data
  
• Develop reports and ensure accuracy and timeliness of work product
  
• Manage fiscal controls and procedures; assign and distribute fiscal responsibilities of the College
  
• Supervise and monitor clerical, technical, and professional personnel
  
• Develop and monitor staffing requirements
  
• Work in a diverse environment and multi-level organization
  
  Skill in:
  
• Fiscal planning and reporting
  
• Developing and preparing customized financial reports
  
• Budget preparation and distribution
  
• Account reconciliation
  
• Managing & analyzing large volume of financial data, complex databases, various business software and electronic mail
  
• Collaborative decision-making
  
• Personnel practices
  
• Human Resources Management
  
• Payroll Management
  
• Employee union contracts management
  
• Staffing requirements
  
• Resource planning
  
• Excellent interpersonal skills
  
  Responsibilities
  
  35% - Manages the College fiscal activities, including budget preparation and facilitation, expenditure reconciliation, analysis, account controls, and overseeing foundation/auxiliary accounts. Coordinates fiscal affairs, budgeting, scheduling, special projects, and other efforts for all units in the College. Manages and facilitates use of various database systems as required to perform these duties. Works closely with the Dean on all College fiscal matters. Liaison representative for College on all fiscal duties, planning, policies, procedures, and various other duties with central administration, departments and groups. Engages in fiscal planning with the Dean and Central Academic Affairs. Serves as the Dean's representative on designated financial and other committees as requested.
  
  30% - As the Dean's principle administrative designee, incumbent is the point of contact for all concerns on the part of staff. Manages the Human Resources Process for the College; ensures compliance with employment policies and procedures; assists in the formulation of college personnel policies and procedures; including, but not limited to: serving as the resource person and advisor on all personnel matters to the Dean and Associate Dean for position utilization, staff appointments, exercising knowledge of staff collective bargaining contracts; provides direct supervision to staff and conducts the annual Employee Performance Appraisal process; reviews, composes, and makes recommendations for the revision of staff position descriptions as needed and reviews same for compliance with Classification Standards and various bargaining unit contracts; prepares appropriate documentation for recruitments, reassignments, equity issues; prepares and processes all documents for staff appointments; processes and consults on position conversions, reclassifications; directs selected staff activities as assigned; prepares and processes payroll documentation for the College. Maintains records, verifies and processes timesheets, identifies and resolves payroll problems, initiates appropriate transactions on a timely basis. Serve as the Liaison with various campus departments: Academic Affairs, central administration, Payroll, Human Resources Management, Procurement, and other units.
  
  20% - Produces Lecturer Faculty Contracts in consultation with Department Chairs and the Dean. Ensures timely and accurate preparation and completion of budgets, accounts, audits, and reconciliation policies and procedures. Develops and manages policies and procedures for building and entering into PeopleSoft (Campus Database system) the class schedules. Assists department chairs in balancing workload allocations with workload demands. Oversees tracking of lecturer unit entitlements.
  
  10% - Produces College financial/ personnel reports for Dean and various groups. Completes assessment reports on a quarterly basis to provide the Dean the current financial status of the college. Assists the Department Chairs in managing their operating budget. Provide periodic reports to update on each unit financial status.
  
  5% - Performs other duties and assignments as assigned by the supervisor.
  
  Closing Statement
  
  California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.
  
  California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:
  
  https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
  
  https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf
  
  Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.
  
  Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.
  
  The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9
  
  
  Applications Close: Open until filled
  
  To apply, visit: https://careers.csudh.edu/en-us/job/499040/academic-resource-manager-administrator-ii
  
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