Research Program Coordinator

General Summary/Purpose:

The Research Program Coordinator has duties and responsibilities related to Radiology patient care in a clinical environment, the Research Program Coordinator is responsible for facilitating clinical research patient visits. The Research Program Coordinator is responsible for the organization, entry, maintenance and accuracy of all patient clinical research data in a timely and ongoing manner. The position will support the conduct of Nuclear Medicine Division Clinical Trials, including scheduling and preparing for patient visits, assisting with clinical trial billing, as well as general administrative duties. This position will work closely with members of the Nuclear Medicine Division Clinical Trials, including PIs, research nurses, study coordinators, program manager, and financial manager.

Specific Duties & Responsibilities:

• Maintains good working knowledge of all assigned protocols and reporting requirements. Transmits and distributes protocol information.
• Maintains regulatory binder for each assigned protocol. With assistance, prepares and submits annual renewal requests, amendments and adverse event reports with clinical input according to IRB and Sponsor requirements. Adheres to all protocol requirements to ensure the validity of the clinical research data.
• May assist the principal investigator and/or program manager in defining information and plans required to accomplish goals of studies.
• May help design and create protocol- specific data collection forms with assistance.
• Maintains a protocol database or spreadsheet for tracking patient activity and data submission to internal and/or external registries.
• Prepares for and participates in monitoring and audits of studies. Corrects errors in database when necessary.
• Prepare for research patient imaging visits. Helps with appointment scheduling, research kit preparation and inventory.
• Assists clinical research staff with data collection, including obtaining medical records, lab results, diagnostic results, visit notes, data entry, and data clarification.
• Sets up protocol implementation tools, including visit checklists, research requisitions, meal and parking vouchers, and sample collection trackers.
• Learns and follows all study procedures and protocols.
• Documents task performed accurately.
• Maintains an electronic or physical research chart for each study participant. Collects, enters and compiles clinical data from a variety of sources.
• Ability to anticipate changes in imaging schedule, maintaining a smooth patient flow.
• Provides patient instruction for imagine visits and specimen collection.
• Participates in routine group meetings and/or study-specific teleconference.
• Performs general administrative tasks, including copying, faxing, maintaining office supplies, and errand running.
• Has working knowledge of and complies with Good Clinical Practices and ICH Guidelines.

This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent. It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.

Minimum Qualifications (mandatory):

• Requires bachelor’s degree in related area.

• Some related experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

• Related work experience in coordination of medical or laboratory research.

JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Special Knowledge, Skills, and Abilities:

• Proficiency in the use of software applications, databases, spreadsheets, and word processing required.
• Knowledge of medical terminology required.
• Outstanding organizational skills required.
• Excellent attention to detail skills required.
• Must have excellent time management skill.
• Ability to understand and implement support for clinical trials.
• Ability to manage multiple projects at once, and effectively prioritize each.
• Requires outstanding verbal communication and interpersonal skills.

Specific Requirements:

• Must adhere to guidelines regarding honest reporting of sensitive and confidential patient information.
• Understands the importance/impact of data integrity in terms of patients, study results, costs, quality of service and scientific research in general.
• Regular contact with physicians, other health care personnel and occasionally, patients, requires the use of good judgment, tact and sensitivity.

Classified Title:Research Program Coordinator
Working Title: Research Program Coordinator ​​​​​
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range: $16.26-$22.35 per hour (commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday/8:30am-5:00pm
Exempt Status: Non-Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10003169-SOM Rad Nuclear Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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