Administrative Support Specialist II-Admin

Position Details

Requisition Number

S672P

Home Org Name

University Scholarships

Division Name

VP for Enrollment Management

Position Title

Administrative Support Specialist II-Admin

Job Class Code

DB15B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The individual in this position provides varied and high level administrative and technical support to an administrative department, with significant emphasis on more complex administrative responsibilities.

Essential Functions

General functions include, but may not be limited to: advising others on processes, procedures, and services.

Resolving policy related or procedural problems.

Gathering information and preparing various reports and correspondence; researching and resolving issues.

Performing specialized technical duties and coordinating processes.

Reviewing and verifying documentation for completeness and compliance with policies and procedures.

Assisting in the development and maintenance of data and databases; and performing a variety of clerical duties, which may include typing & correspondence, filing/folders, recordkeeping/ compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, and other support duties of similar difficulty. Specific functions include, but may not be limited to: scanning and imaging documents; recording external scholarship funds upon receipt, and auditing external scholarship funds following posting.

Entry into the applicant pool requires a high school diploma or equivalent plus six (6) years of experience in administrative support services. Employer will consider an advanced degree in lieu of experience.

A commitment to an inclusive and diverse campus environment.

Education Level

High School diploma or equivalent

Field of Study

Years of Experience

6 years of experience

Area of Experience

Administrative support services.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Constant interaction with internal and external stakeholders requires excellent interpersonal and communication skills. Peak volume times for the department and this position also require great attention to detail and excellent time management skil

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired qualifications include: some college, vocational, or associates degree from an accredited institution with an emphasis on general studies or administrative training and extensive experience as a receptionist managing a multi-line phone. Proficient use of Microsoft Office Suite including Access, Excel, and Word: Ellucian Banner Student and Finance; AcademicWorks Scholarship Management Platform; and EMC Application Xtender Document Management Software is also preferred.

Salary Grade

29

Salary Range

$25,000 - $41,700

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

03/01/2021

Closing Date

03/15/2021

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/21611
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * How many years of experience do you have in this type of position?
   • 0-1
   • 2-3
   • 4-6
   • 7+
5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. If you do not have related experience, please enter 'N/A'
   
   (Open Ended Question)