ASSISTANT UNIVERSITY RECORDS OFFICER

Job no: 231828-AS
Work type: Staff-Full Time
Department: LIBRARCHIVES
Location: Madison
Categories: Library, Museum, Arts, Quality, Risk Management and Compliance



Position Summary:

Under the supervision of the University Records Officer, the Assistant University Records Officer will be responsible for records management duties for UW-Extension units which includes the statewide Cooperative Extension offices, 4-H and Wisconsin Public Media programs, the School for Workers, UW conference centers and the Wisconsin Geological & Natural History Survey.

The Assistant University Records Officer will work with UW-Extension Units to manage, collect, and preserve UW-Extension public records and participate in activities that will help foster and build relationships with UW-Extension offices and programs. The Assistant University Records Officer will assist in the development and execution of public records management programs and schedules, communicate with stakeholders and provide education and training to ensure compliance with records retention and disposition laws and help preserve the history of UW-Extension offices, programs and services. This position will require periodic travel throughout the state.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

A bachelors in IT, History, Pre-Law, or a related field is required

Minimum Years and Type of Relevant Work Experience:

Required:
- Minimum of 2 years of experience in records management
- Strong oral and written communication skills.
- A valid driver's license and the ability to become authorized to drive University vehicles is required due to occasional travel in this position

Preferred:
- Experience managing agency records throughout the records life cycle regardless of format or system
- Experience working with or creating records schedules for the management of agency records
- Familiarity with laws pertaining to records retention for government agencies
- Experience creating and conducting public outreach and training programs
- Knowledge of RIM best practices
- Experience updating and working with websites and social media platforms
- Knowledge of project management practices
- Ability to occasionally lift up to 30 lbs, stoop and climb

Department(s):

A490100-GENERAL LIBRARY/ARCHIVES

Work Type:

Full Time: 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $52,318 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

A cover letter and resume are required. Please submit your application materials to the Jobs at UW website. A criminal background check will be required for this position.

Contact:

Nate Ebert
neebert@wisc.edu
608-262-9455
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

ACAD ARCHIVIST II(P12NM)

Employment Class:

Academic Staff-Renewable

Job Number:

231828-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 26 2021 Central Standard Time
Applications Close: Mar 22 2021 11:55 PM Central Daylight Time