Clinical Education - Background Check Administrator

Florida, United States
Salary Not Specified
Feb 25, 2021
Employment Type
Full Time
The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.


TheClinical Education Records Administrator for Backgrounds acts as a liaisonbetween students and agencies that report information related to backgroundchecks, drug screening and fingerprint analysis. This position involves working within theClinical Education Department and coordinating efforts with the Registrar’sOffice and Admission and Enrollment. This involves creating, maintaining, and updating databases and programinformation for the University’s programs that have clinical education as part oftheir curriculum. This individual will become certified by the FDLE with Level4 Security Awareness Training and is responsible for monitoring and reportingsensitive information in accordance to these guidelines.


  • Receiveand tracks University clinical education pre-admission requirements to ensurecompliance
  • Validate required documents fromstudents
  • Confirm submission of documents todatabase
  • Organize, monitor, and reviewdocuments for completion approval
  • Notify the Admissions andEnrollment Director of student cases that require escalation and review
  • Attend student information sessions
  • Manage data among multiple cohortsof students across varying clinical schedules
  • Coordinate communication betweenthe Registrar, Admissions and Enrollment departments.
  • Create and distribute routinereports within the department and coordinate with other departments to prepareand submit monthly reports reflective of department activity, in accordancewith accreditation requirements
  • Represent USAHS in meetings andconference calls
  • Assist with other projects,activities and programs as requested


May perform other duties and responsibilities thatmanagement may deem necessary from time to time.


Reports to: Manager, Clinical Education Central Functions

Positions Supervised: N/A


To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  • High school diploma; bachelor’s degree in healthcare,administration or management preferred
  • Attentionto detail
  • Abilityto work accurately and coordinate and accomplish a variety of tasks with tightdeadlines
  • Stronginterpersonal skills including effective verbal and written communicationskills
  • Abilityto work collaboratively as part of a team and to interact effectively withcolleagues, administrators and faculty members and students, as well asexternal constituencies
  • Dataentry and document management experience
  • Abilityto work in a demanding environment
  • Abilityto track multiple sets and tracks of data
  • Demonstratedability to maintain confidential information
  • Exhibitpatience and positive attitude in establishing and encouraging a learningenvironment
  • Experienceusing Salesforce highly preferred
  • Experienceusing EXXAT highly preferred
  • Experienceunderstanding medical terminology highly preferred
  • Proficiency in Microsoft Officesuite including Outlook, Word, Excel, Teams
  • Proficiency in Adobe


Travel not required


To perform the job successfully,an individual should demonstrate the following competencies:

Collaborates - Building partnerships and workingcollaboratively with others to meet shared objectives.

Being Resilient - Rebounding from setbacks andadversity when facing difficult situations.

Instills Trust - Gaining the confidence and trust ofothers through honesty, integrity, and authenticity.

Drives Results - Consistently achieving results, evenunder tough circumstances.

Innovation - Creating new and better ways for theorganization to be successful.

Customer Focus - Building strong customerrelationships and delivering customer-centric solutions.

The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

Whileperforming the duties of this job, the employee is regularly required to sit;use hands to finger, handle, or feel; and talk or hear. The employee frequentlyis required to stand and walk. The employee is occasionally required to reachwith hands and arms and stoop, kneel, crouch, or crawl. The employee mustoccasionally lift and/or move up to 10 pounds. Specific vision abilitiesrequired by this job include close vision, distance vision, color vision,peripheral vision, depth perception, and ability to adjust focus and theability to read. The noise level in the work environment is usually moderate.

The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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