Human Resources Consultant 1 (Payroll - Non-Permanent)
Columbia Basin College (“CBC” or the “College”) seeks a team-oriented Human Resources Consultant 1 (HRC1) to perform a variety of first-level professional and confidential duties in support of payroll and compensation functions of the College’s Human Resources Office. This position works independently in making decisions regarding payroll processes within established guidelines and resolves problems and/or inquiries, and initiates corrective action reporting to their immediate supervisor. This position reports to the Director for Compensation.
Please Note: This is a non-permanent, non-represented position and under WAC 357-19-370 must not exceed twenty-four (24) months, although other positions may become available for application during the time of employment.
This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by March 8, 2021 @ 11:59 PM Pacific Time.
- Respond to payroll/compensation, benefit, and other first-level Human Resources inquiries from student employees, faculty, staff, and the general public; evaluate the inquiries and respond appropriately with information, referral, and/or recommend a course of action;
- Maintain and evaluate payroll/compensation record keeping systems, databases, spreadsheets and use the Payroll Personnel Management Systems (PPMS) screens and control tables;
- Identify, prepare and verify payroll input accuracy and assist in corrective actions in all payroll/compensation discrepancies;
- Manually calculate and generate hand drawn payroll checks as needed;
- Investigate and correct errors to ensure compliance with established payroll procedures and other state and federal labor laws, guidelines or policies;
- Assist with monitoring the accuracy of year-to-date payroll records to ensure the IRS 941 is balanced;
- Demonstrate accuracy in all payroll input and meet on-line deadlines for payment of semi-monthly taxes to avoid putting the college at risk and or creating liability;
- Review the College's leave management submissions and reports;
- Responsible for approved leave accounting PPMS system input;
- Assist with the processing of leave accruals, the management of shared leave, sick leave, vacation, and worker's compensation buyback program in accordance with the College collective bargaining agreements, Office of Financial Management guidelines and state and federal regulations;
- Ensure the proper posting to payroll of annual sick leave buyout, vacation and/or sick leave or VEBA buyout at retirement;
- Perform daily job scheduling to ensure CBC fulfills its obligation to the Center for Information Services (CIS) data processing and/or to ensure required data is forwarded electronically to the State Board for Community and Technical Colleges, DRS, MIS reporting, and other campus departments;
- Assist with the annual completion of W-2 processing and continue to assist with providing duplicate copies of W-2's as requested; assist with locating payroll/compensation records as needed for public records requests and comply with retention of payroll records;
- Prepare and maintain the represented staff seniority list;
- Coordinate and maintain input in the PPMS system and ensure local control table update as needed or as provided by CIS; stay informed of other new developments of the PPMS systems;
- Establish and maintain an electronic and/or manual file systems or data base files for Human Resources documents and/or reports as required;
- May assist in gathering information or records for surveys, State Board requests, labor relations, discovery and/or public records request as needed; and
- Perform related duties as required.
- Bachelor's degree from an institutionally accredited college or university;
- One (1) year of experience in human resources or related setting that included payroll and bookkeeping duties/responsibilities; and
- Advanced technical experience using computers and software applications, specifically Microsoft Office products such as Excel to create and manipulate large spreadsheets with complex mathematical formulas to calculate data, link worksheets and import data from other sources; database experience for creating simple tables, queries, data entry forms and/or reports; and Word experience using standard functions to create, format, edit, preview, print and save documents, mail merge, etc.
- Understanding of payroll and payroll tax laws;
- Knowledge of bookkeeping and/or accounting procedures and strong math skills.
Skills & Abilities
Analytical Skills : Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures;
Attendance/Punctuality : Is consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time;
Computer Skills : Proficient in Microsoft Suite; operate personal computer with general understanding of application software; ability to learn office and College-specific software;
Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments;
Grammar : Proficient in spelling, punctuation, sentence structure and writing skills;
Oral Communication : Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;
Organization : Ability to organize projects, prioritize work flow and complete multiple tasks simultaneously and accurately;
Problem Solving Skills : Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;
Professionalism : Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;
Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;
Self-Motivated : Must be a self-starter and have the abilities and knowledge to maintain task efficiency, meeting all time lines and deadlines; and
Written Communication : Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information.
TERMS OF EMPLOYMENT:
This position is a full-time, overtime-eligible, classified staff position. This is a non-permanent position with employment up to 24 months. The typical work hours are Monday through Thursday, from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m. Occasional evening or early morning hours to complete high priority projects or activities.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.g., Human Resources, MS Office Simulation [Excel, PowerPoint, Outlook, and Word], Attention to Detail, Customer Service, etc.).
CONDITIONS OF EMPLOYMENT:
In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.
If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.
OTHER JOB ELEMENTS:
The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.
WORKING CONDITIONS/WORK ENVIRONMENT:
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.