College Registrar

California, United States
Salary Not specified
Feb 26, 2021
Employment Level
Employment Type
Full Time

College Registrar
Whittier College

Whittier College is an independent, four-year Liberal Arts College distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles.

College Registrar
The Academic Affairs Office at Whittier College seeks a College Registrar. Reporting directly to the Vice President of Academic Affairs, the Registrar provides leadership and oversight of the Registrar's Office. This includes managing: student records and academic transcripts, registration, student grades, the certification of enrollment, monitoring and evaluation of student progress toward the degree, assistance with athletic eligibility certification, preparation of diplomas, the monitoring of student academic standing, enforcement of academic and administrative policies and procedures in relation to matriculation, articulation, collection of basic enrollment data, and preparation and reporting of enrollment data.

Hours: Monday - Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $95,000-$110,000; Salary will commensurate with experience, skills, and knowledge.

Reports to: Vice President of Academic Affairs

Location/Department: Whittier College (Main Campus)/Registrar

  • Regularly assesses Whittier's stakeholder needs and takes action regarding work-process efficiencies and improvement opportunities. Shares best practices and new solutions as part of a “culture of innovation” and continuous improvement.
  • Manages and provides leadership for the Office of Registrar. Supervises, organizes, and evaluates administrative and support staff. Assigns, supervises, and develops performance standards and evaluates professional staff. Recruits and hires both professional and support staff. Prepares and manages the budget and financial planning for the office.
  • In coordination with IT and appropriate offices, manages the maintenance of technology of existing registrar systems, including Banner, Degreeworks and others.
  • Responsible for oversight and maintenance of confidentiality policies and procedures for student records in accordance with FERPA, Family Educational Rights and Privacy Act. Acts as the custodian of the College seal and all student academic records and supporting documentation.
  • Responsible for the maintenance and security of student academic records, the production of transcripts, enrollment verification, the processing and posting of grades, written and direct interaction with faculty, students, staff, administration, and external agencies and organizations regarding student records. Collaborate with Financial Aid on student withdrawals.
  • Responsible for the transfer articulation process and the accurate representation of articulation agreements and evaluations.
  • Responsible for the registration of all matriculated, visiting, and transitory students including the fall and spring registration and state-supported summer sessions.
  • Makes recommendations on campus initiatives as related to degree audit, graduation, articulation and DegreeWorks. Ensures business processes are aligned with academic programs and College policy including collaboration with Provost's Office, academic colleges and departments.
  • Responsible for the verification and submission of students and graduate data to the National Student Clearinghouse, editing and verification of data for the Chancellor's Office reporting and the CSUMB Datawarehouse, internal enrollment management registration related reports, and final preparation of census data as reported by the Office of Institutional Assessment and Research.
  • Responsible for direction and oversight of the graduation evaluation process, providing information to students regarding academic progress toward the degree, additional transfer evaluation for domestic and foreign coursework, and evaluation of status toward graduation. Responsible for the timely preparation and issuance of diplomas. Collaborate with various academic units for petitions to Whittier College policy.
  • Represents the Registrar's Office on various Whittier College committees and leadership structures.
  • Coordinates relevant internal and external processes which enforce academic policies; makes recommendations for new or revisions to academic and administrative policies and procedures

    Other duties as assigned.

    Non-essential Functions of the Job:
  • Participates in College task forces and special projects as required.
  • Performs other job-related duties and special projects as assigned.

    Position Specifications and Requirements:
    Equivalent to a bachelor's degree from an accredited college or College AND five (5) years of progressively responsible administrative experience in admissions, records and/or registration operations in an institution of higher education.

    Qualified candidates should apply online to
    by submitting a 1) Letter of Interest, 2) CV or resume, 3) a list of references. Only complete applications will be considered.

    Review of applications will begin March 22nd and continue until the position is filled. Questions may be addressed to: Liz Ibarra, Executive Administrative Assistant at

    Application Deadline: Until Filled

    The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

    Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


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