Clinical Research/Finance Administration Associate

Summary

Responsible for the pre-award and post-award financial management activities of grants and clinical trials within the Pediatric section of Child Neurology and the Blue Bird Clinic. This includes invoicing, budget planning, budget negotiation, resource allocation and preparation of quarterly reports. Responsibilities include pre and post-award budgeting and accounting, resource allocation, reporting, and clinical trial invoicing and reconciliations. The Research Administration Associate is part of the Department of Pediatrics Research Resource Office working specifically on Pediatric Neurology clinical trials and grants.

Job Duties

• Manages complex contract and grant portfolios for the Pediatric Neurology section.
• Prepares annual BCM grants and contract budget for Pediatric Neurology and Blue Bird.
• Prepares budgets for pre-award grant applications to sponsors and ensures accurate routing through the College’s electronic Biomedical Research and Assurance Information Network (BRAIN).
• Prepares detailed cost assessments for industry sponsored clinical trials and investigator initiated studies.
• Produces monthly financial reports for section chief, section administrator, faculty, and leadership as requested using SAP accounting software, BRAIN, Clinical Trial Management System (CTMS) and/or contract tracking data.
• Provides pre and post-award grant administration support to faculty within the section of Pediatric Neurology.
• Reconciles and monitors grant and clinical trial accounts including grant closeout to ensure timely reporting per sponsor guidelines.
• Consults with faculty regarding funding opportunities, eligibility, and application requirements.
• Invoices industry sponsors in a timely manner to ensure payment.
• Prepares outgoing subcontracts and reviews incoming subcontracts.
• Manages the expense activity and account balances and tracks the general revenue and other income deposits for all section cost centers: includes salary and fringe accounts, section operation fund, sponsored research and various donor accounts.
• Reviews research expenditures to ensure accuracy and appropriateness prior to billing sponsor.
• Maintains the budget section in clinical trial management system.
• Pre-reviews effort records in the Effort Reporting System.
• Analyzes and manages clinical trial budgeting, negotiating, billing and revenue processes.

Minimum Qualifications

• Bachelor's degree.
• Two years of relevant experience.

Preferred Qualifications

• Clinical Research, Business or Accounting related degree with a minimum of two years' experience.
• Must be comfortable reconciling accounts, invoicing, assisting with creating budgets, and interpreting budgets.
• Strong attention to detail and data quality.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

6089

CA; CH