PURCHASING ASSOCIATE

Job no: 231896-US
Work type: Staff-Full Time
Department: FP&M/PP O&M/STORES
Location: Madison
Categories: Accounting, Finance, Purchasing, Facilities, Skilled Trades, Maintenance



Position Summary:

This position is assigned in the Physical Plant Stores operation. The Stores operation covers eight separate shops: Electrical, Plumbing, Carpenter, Machine, Steamfitter, Garage, Locksmith, and Custodial. There is a corresponding storeroom for each shop. The aggregate inventory is at $3 million dollars. The number of purchase orders generated is in excess of ten thousand per year. Responsibilities include, but are not limited to: Preparing complete simplified bids for orders less than $5,000--if the order is over $5,000, process the simplified bids for the purchasing agent; process orders for project-specific products requested by shop staff; orders for stores inventory from requests generated by the automated inventory system, and manual inspection as required. Receive, manage and distribute project-specific and inventory-related orders; inventory and issue stock items, tools and supplies from inventory. Maintain records and prepare reports using the automated inventory system, and provide shop staff with the output data. Provide product information, guidance and training.

The University of Wisconsin-Madison, Physical Plant, is committed to the highest standard of customer relations principles for its customers, fellow staff members, students, and visitors. Staff will serve as role models by practicing exemplary behaviors when working with customers and fellow staff members.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Experience with purchasing or material management.

License or Certificate:

Must have a valid Wisconsin Driver's license, a motor vehicle record which meets UW Risk Management Standards, and maintain ability to drive State of Wisconsin owned vehicles.

Additional Information:

1. Knowledge of laws, regulations, and standard procedures pertaining to State and UW-Madison purchasing operations.
2. Knowledge of Physical Plant's administrative and materials management policies and procedures.
3. Knowledge of computerized management information systems, data processing equipment, electronic mail, and software techniques and procedures.
4. Skill in purchasing electrical, plumbing, hardware, maintenance, industrial, construction, related products and services.
5. Ability to obtain, interpret and analyze bids for the purchase of supplies, equipment and services.
6. Ability to exercise a strong sense of priority, time management, and follow through.
7. Ability to be creative, flexible, self-motivated, and quality oriented.
8. Ability to operate a forklift.
9. Ability to perform work in a safe manner and promote safety consciousness for the organization.
10. Ability to accept responsibility and work effectively on own initiative.
11. Ability to maintain accurate and accountable records and documentation of assigned activities.
12. Ability to maintain courteous and friendly relationships with customers, co-workers, and supervisor.
13. Ability and willingness to communicate and interact well with others.
14. Ability to contribute ideas, problem solve problems, assist and motivate others, and adapt to new ideas and procedures.
15. Ability to present a neat, clean appearance at all times.
16. Ability to lift 50 pounds or more.
17. Ability to perform heavy manual tasks including: lifting, bending, stooping, standing, reaching, twisting, squatting, kneeling, etc.
18. Ability to work hours in excess of the normal work shift, including nights, weekends, holidays, and overtime.
19. Ability to maintain a valid Wisconsin driver's license and a motor vehicle record that meets UW Risk Management Standards to drive State of Wisconsin owned vehicles (non-essential function).

Department(s):

A717191-FACILITIES PLNG AND MGMT/PP O&M/STORES

Work Schedule:

8 hours daily flexible between 6:00am - 5:00pm, 30 min unpaid lunch, Monday-Friday

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position you will need to upload a resume and cover letter. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

In the event you are required to work in or around animal facilities, you will be enrolled in the appropriate medical surveillance program.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable:
1. Oral communication and interpersonal skills.
2. Working with vendors, comparison shopping, and credit card or purchase orders.
3. Managing materials.

Contact:

Dawn Bierman
dawn.bierman@wisc.edu
608-265-4057
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

PURCHASING ASSOCIATE(16500)

Employment Class:

University Staff-Ongoing

Job Number:

231896-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 25 2021 Central Standard Time
Applications Close: Mar 17 2021 11:55 PM Central Daylight Time

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