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Admissions and Records Evaluator

Employer
Cabrillo College
Location
California, United States
Salary
Salary Not Specified
Date posted
Feb 25, 2021


Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

This full-time, 12-months per year, Admissions and Records Evaluator, performs complex analytical work involving student records and transcripts.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

  • Receive and analyze transcripts from other institutions
  • Review courses and units completed, verify level, contents, unit value and grading system
  • Learn and interpret Admissions and Records policies, such as course repetition, incompletes, applications, residency and registration, and apply them in a variety of procedural situations
  • Evaluate all college transcripts for officiality and proper accreditation
  • Review coursework for academic equivalencies using various resources including paper and on-line college catalogs, course descriptions/syllabi, correspondence with the institutions involved, articulation agreements, Project ASSIST, and other appropriate reference materials
  • Evaluate academic equivalencies and post credit earned at other institutions to Cabrillo College academic records
  • Determine units to be transferred to college records from external examinations and military experience
  • Assign approved college course substitutions and curricular exceptions, based on district policy
  • Contact counseling and other faculty regarding specific equivalency questions or approvals
  • Provide course status information to all admitted transfer students
  • Provide students with information on units completed, transcript requests, grade point average and admissions and registration requirements and fees
  • Provide information and assistance, in person, over the phone, and via the Internet to students, staff and the public related to college functions and District policies, requirements and procedures
  • Provide technical assistance and guidance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration, graduation, academic and transfer policies, requirements and procedures
  • Assist with registration procedures and related activities
  • Perform related duties as required or assigned


Minimum Qualifications

Education and Experience :

  • Two years of college coursework AND two years of work experience related to position's assignments.



Please note: One year of education may be substituted for one year of experience, and one year of experience may be substituted for one year of education.

Desirable: Experience in college or university admissions and records, specifically transcript evaluation.


Knowledge of :

  • General knowledge of college or university transcript procedures, grading systems, and course equivalencies
  • Operation of standard office equipment, including a computer and various software programs including student information systems, word processing, database management, spreadsheet computer applications software
  • Techniques for interacting with people of diverse academic, ethnic and socioeconomic backgrounds
  • Recordkeeping principles and practices for both computer and paper systems
  • Effective customer service techniques and etiquette
  • Business mathematics including percentages and decimals
  • Correct English usage, including spelling, grammar and punctuation


Skill in and ability to:

  • Read, interpret, apply and explain rules, regulations, policies and procedures using sound judgment
  • Keyboard with sufficient skill to enter data and produce reports
  • Make mathematical calculations with speed and accuracy
  • Maintain confidentiality of information
  • Organize work, set priorities, meet critical deadlines and follow up on assignments with a minimum of direction
  • Operate office equipment including but not limited to computer, printer, calculator, copier and fax machine
  • Perform specialized clerical/technical duties related to Admissions and Records services
  • Understand and follow oral and written directions
  • Analyze situations accurately and adopt an effective course of action
  • Create and produce correspondence, reports and procedures documentation independently or with brief instructions
  • Communicate effectively both orally and in writing using tact, patience and courtesy
  • Establish and maintain cooperative and effective working relationships


Other requirements:

  • Sitting and operating a computer keyboard to enter data into a computer for extended periods of time, as necessary


Additional Information

Starting Salary Range: $3,647 to $4,021 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:

  1. Completed application
  2. Resume
  3. Answer Supplemental Questions
  4. Unofficial transcripts from all colleges attended showing degree(s) conferred (copies and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency at the applicant’s expense – click here for more information.
Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.

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