Associate Vice Chancellor for Planning and Institutional Research

Peralta Community College District

 

Associate Vice Chancellor for Planning and Institutional Research

DISTRICT ADMINISTRATIVE CENTER

OAKLAND, CALIFORNIA

SECOND REVIEW DATE: MARCH 12, 2021. IN ORDER TO BE CONSIDERED FOR THE FIRST SCREENING, APPLICATION MATERIALS MUST BE SUBMITTED NO LATER THAN 11:59 PM PST ON MARCH 11, 2021.

 

Visit our Career Site for more information and to apply: https://peraltaccd.peopleadmin.com/postings/5330

 

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

 

The Chancellor is pleased to announce the official search process to identify and select an Associate Vice Chancellor for Planning and Institutional Research for the District Administrative Center.  The Peralta Colleges are located in the beautiful Oakland/San Francisco Bay Area, an area which leads the world in technology and innovation.  This District is seeking an individual who will become part of the Chancellor’s team responsible for implementing an ambitious agenda in advanced training and higher education to serve all segments of a culturally diverse urban community.  The District serves six cities in the East Bay.  The Peralta Colleges have a reputation for developing effective approaches to serving the varied interests and needs of the community.  The District was founded in 1964, serves 29,000 students, and is one of the top community college districts in California in transferring students into the University of California system.   

 

Individuals are invited to apply who are interested in joining a team of educational leaders, who understand the principles and distinction of excellence in management and commitment to visionary leadership, and who are committed to community service and academic excellence. 

 

THE POSITION

Under the direction of the Vice Chancellor of Academic Affairs provide leadership for research and planning at all the four Peralta colleges. Specifically, provide leadership in organizing research and planning of key state initiatives that are the focus of college planning within the Peralta district, e.g., California Promise, Guided Pathways, Integrated Planning (SSSP, Equity, and Basic Skills), and implementation of AB 705. Provide leadership of planning efforts throughout the District by facilitating collaboration between Colleges and departments in the District Office.

 

DUTIES AND RESPONSIBILITIES 

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

 

Research

• Provide leadership by developing and coordinating a systematic and integrated institutional planning process that is aligned with accreditation and incorporates other planning-related elements including, but not limited to, fiscal management; enrollment management; instructional management information systems; personnel; matriculation; program review; educational and facilities master planning; basic skills; grant and resource development and support; compliance and accountability reporting; recruitment and marketing; emergency planning; monitoring of student and staff equity goals; learning outcomes; staff development; and other activities as necessary.

• Organize, design, and assist in the coordination and implementation of a comprehensive institutional research program

• Develop, maintain, and use institutional databases to support decision-making, budgeting, assessments and evaluations, program review, enrollment management, advise, facilitate and support the development and maintenance of a strategic institutional planning process;

• Advise and provide leadership for implementing outcomes and assessment, using data and research for evaluating and improving educational effectiveness and program performance using appropriate research design and methodology This includes documenting, writing, and presenting research findings on such topics as student retention, cohort tracking, student and institutional outcomes, placement and outcomes assessment, matriculation, program evaluation, enrollment, staffing, impact studies, and student learning outcomes.

• Ensure that research agenda at the district should be equity driven, e.g., facilitate shared understanding of what is the “achievement gap’;

• Develop, implement, plan, and document procedures for qualitative and quantitative data collection, analysis, and interpretation;

• Develop processes to provide formative and summative feedback on institutional functioning and outcomes; synthesize information and report findings;

• In collaboration with IT, assist in developing data and report quality assurance processes and procedures;

• In collaboration with Academic Affairs and Student Services, assist in the preparation of grant applications and reporting to funding organizations;

• Supervise and evaluate the performance of research office staff;

• Ensure the IR department Designs, maintains, manipulates and queries specialized databases and information systems to support research;

• In collaboration with IT, ensure Maintenance research data warehouse system and an archive of information and reports suitable for responding to surveys, questionnaires and federal and state data collection or accountability requirements;

• Provide technical and analytical support to offices, divisions, committees, faculty, staff and administration in research-related activities;

• Develop and oversee a system for Evaluating and responding to data requests originating inside and outside the institution; work with requesters to clarify their needs and optimize the use of research results for them and for the district;

• Develop and oversee a system to organize, prioritize and schedule work on a multitude of research related requests related to participatory governance committee work and college needs;

• Performs other duties as assigned by the Vice Chancellor Academic Affairs;

 

Planning

• Support the development and maintenance of a strategic institutional planning process.

• Support district Vice Chancellors and College Presidents to organize, design, and implement a comprehensive planning program;

• Develop and support a planning agenda in conjunction with each college and department in the district office, including appropriate databases, evaluation procedures, and formal presentations to governance committees and the Governing Board.

• Oversee the culmination of all planning activities and present such to the Governing Board as per Board Calendar expectation.

• Develop and maintain the database for all planning activities appropriate for the District level.

• Evaluate all planning activities yearly.

• Provide report to Colleges, District Office and the Board of Trustees on results of planning efforts

• Performs other duties as assigned by the Vice Chancellor for Academic Affairs.

 

MINIMUM QUALIFICATIONS

• Master’s degree from an accredited college or university institution in statistics, mathematics, business, economics, social sciences, education, education psychology or related field.

• Three or more years of higher education experience in database development, institutional research, research-based consulting or similar setting.

• Demonstrated knowledge and accomplishments in planning

 

Knowledge of:

• Research Theory, methodology, and advanced applied statistics.

• National, state and local education trends and challenges e.g equity.

• Technical report writing.

• Survey Design.

• Personal, mainframe and client server computer systems.

• State and federal accountability reporting requirements.

• Planning theories.

 

Ability to:

• Plan, organize, conduct and participate in analytical studies.

• Establish and maintain cooperative working relationships with others.

• Analyze and interpret complex data.

• Communicate effectively orally and in writing.

• Approach problems objectively.

• Present findings and recommendations clearly.

• Exercise good judgment, diplomacy, tack and patience.

• Operate a variety of research and analysis related computer application programs.

• Adhere to schedules and meet deadlines.

• Reason logically and creatively and apply that logic to research topics.

• Lead planning efforts successfully.

• Evaluate and support planning efforts leading to resulting in effective outcomes

 

Skills:

• Current planning methodologies.

• Data reduction and display techniques.

• Relevant software such as statistical packages, spreadsheet, relational database, and query software.

• Program evaluation and assessment of educational and learning outcomes.

• Interpretation, report and communication of complex ideas and research findings clearly and concisely.

• Design and conduct institutional research projects and studies including research design, methods, statistical analysis, qualitative research methods, and analytical techniques.

• Query of complex database systems to collect and organize data for institutional research purposes.

• Gathering, validation and interpretion of data from a wide variety of sources including literature and Internet searches.

• Creation of data models for projections, trend and cost-benefit analyses.

• Interaction and presention in one-on-one, small group, and large group settings with non-research faculty, staff members, and administrators.

• Working independently, manage projects, problem solve, facilitate group meetings, coordinate and supervise projects.

• Willingness to learn new ideas, theories, procedures, processes, and computer software.

Interpersonal Skills

• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

• Ability to communicate to others in ways that demonstrate equity mindedness and collegiality.

 

DESIRABLE QUALIFICATIONS

• Possession of a Doctoral Degree from an accredited college of university in business, educational research, mathematics, psychology, sociology, or related field.

• Higher education experience, preferably in a community college.

• Demonstrated knowledge of current higher education/community college research issues and policy implications.

 

ENVIRONMENTAL AND PHYSICAL CONDITIONS

ENVIRONMENTAL DEMANDS

Occasional work performed alone.  Constant work around and with other people 

 

PHYSICAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  Typical physical abilities for this position are: 

 

Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping 

Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard. 

Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others.

 

SALARY

This is a full-time, twelve-month classified management position. The management annual salary range (4) is $149,874 - $172,931/yr.  The maximum initial placement is Step 3 depending on experience.