Assistant Director - Payroll
Requisition ID: req3118
Job Title: Assistant Director - Payroll
Department: Business Services
Location: Columbus Campus
Employment Type: Administrator/Executive/Manager
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual
Compensation Range: 67,538.00 - 67,538.00
Schedule: M-F, 8am-5pm; Weekends and evenings as needed
Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.
The Assistant Director of Payroll directs all payroll processing cycles. This position provides leadership and management for payroll staff, maintains financial accountability, payroll accuracy, payroll tax filing accuracy. This position works closely with the cost center managers, budget staff and HR staff to ensure consistent application of policies, procedures and processes related to payroll management and accounting.
Core Competencies Required
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Leadership, Managing People, Managing Relationships, Conflict Resolution, Quality Focus, Emotional Intelligence Essentials, Creating a Culture of Trust
ESSENTIAL JOB FUNCTIONS
Payroll Processing Leadership
Directs payroll processing ensuring college payroll, payroll tax withholding, reporting, and filing are accurate and timely. Reviews payroll data and processes for accuracy, including: payroll for exempt and non-exempt employees; payroll for Federal work study employees; time tracked by time clock or other systems outside of ERP system; and payroll that is funded across multiple funding sources. Ensures appropriate quarterly and year end cut-off and closing protocols are carried out. Continuously looks for ways to improve processes and ensure compliance with appropriate entities. Answers questions directed by payroll team and acts as point of escalation for issues as they arise. Serves as the point of contact for the Payroll department in the absence of the Payroll Director.
Compliance and Enterprise Systems Management
Researches and implements new payroll regulations and taxes. Stays current with IRS, Department of Labor, state and local tax developments that could impact the college, and provides suggestions and input, as required. Implements Bargaining Unit contracts for payroll system set up and compliance. Shares responsibility for W2 reconciliation, filing and distribution and as module custodian for payroll module. Makes requests for technical assistance and system enhancements, as required. Reviews testing processes and results prior to installation in production environment. Makes suggestions and collaborates with leadership to ensure best practices.
Supervises assigned area of responsibility and staff by recruiting, hiring, assigning, and delegating tasks, providing direction, resolving work problems, communicating job expectations, training employees, and developing professional growth opportunities.
Conducts annual employee evaluations, provides ongoing feedback and coaching, and effectively recommends pay increases, promotions, and other personnel actions. Approves leaves and authorizes overtime as appropriate. Administers disciplinary actions upon approval and in collaboration with Director, Controller, and Human Resources. Interprets, explains, carries out and enforces the College's policies.
Diversity, Equity & Inclusion
Develops and maintains strategic partnerships with diverse groups and communities. Partners strategically with Talent Acquisition to ensure the best Diversity, Equity & Inclusion practices are utilized in hiring that results in the hiring and retention of a diverse faculty and staff. Helps to ensure the College meets its responsibilities in identifying problem areas and systemic concerns while reporting complaints alleging discrimination. Takes responsibility for creating a welcoming, inclusive, and productive work environment where employees feel valued and able to contribute to their full potential, regardless of their differences. Assists with conducting workforce analytics to identify potential inhibitors of a workplace environment that is diverse, equitable, and inclusive.
Other duties as required.
Other Duties and Responsibilities
Attends all required department meetings and training. Hours will include evenings and weekends, as required. Manages multiple assignments of varying complexity and meets tight timelines and deadlines, with the ability to adapt to changing needs of the College and business partners. Ensures College name and image is perceived positively by external as well as internal audience/stakeholders. Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
Usual Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for periods of time, stands, and walks. Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on computer screen. Employee occasionally lifts up to 10 pounds.
Typical office and classroom environment. Regular exposure to moderate noise typical to business offices.
Knowledge, Skills and Abilities: Knowledge of: management principles and practices; policy development and implementation; computer software programs and enterprise applications, including cloud applications, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint); and generally accepted accounting principles. Skill in: verbal and written communications; preparing financial and operational reports; planning, scheduling and organizing work; maintaining good public relations; customer service, working with detailed data; conflict resolution; general typing; knowledge of Word and PowerPoint, with advanced knowledge of Excel; solving organizational problems. Ability to: apply management principles to practical work situations; develop and maintain effective working relationships with associates, vendors, employees, telephone users, and general public; research and analyze financial and other data and draw conclusions or recommend viable solutions; maintain accurate and complete work records; maintain confidential and sensitive information; think creatively to find solutions for business problems; perform complex tasks and prioritize multiple projects; gather, interpret and analyze statistical data and generate reports; apply accounting principles; work effectively with persons of varying cultures and diversity, relay key payroll data in laypersons terms; consistently complete work that is accurate and timely; work with minimal supervision.
Bachelor's Degree in Accounting or closely related field. Minimum three (3) years of progressively responsible payroll experience including supervision of staff and administrators. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Preferred Qualifications: Certified Payroll Professional. Higher Education Experience.
Additional Information: Applications must include both a resume and a cover letter in order to be considered