Accounts Payable Manager, Business Services



The Business Services department invites applications for an Accounts Payable Manager t o join their team on campus. The person in this position is expected to manage the Accounts Payable area of Business Services including, ProCard program, travel, GrizMart payable system, e-Payables process, Digital Mailroom invoice cataloging, Accounts Payable website, area databases and Form 1099 reporting.

The individual in this position must:

  • Exercise appropriate oversight and supervision of staff resources to ensure the payables function is successful in meeting goals and objectives
  • Perform managerial duties (including hiring, training, directing, supervising, promoting, and following established policies in the disciplinary process)
  • Oversee compliance with all laws, regulations, and existing controls necessary to ensure appropriate accountability exists over the processing of payments from UM
  • Develop knowledge and ability to interpret University, state and federal laws and regulations pertaining to ProCard, travel, and disbursements
  • Observe monitor, collect, and record fiscal data and assess accuracy, validity and integrity
  • Manage resources, monitor activities and assess risks and quality control associated with Accounts Payable processes and procedure
  • Prepare documentation and create highly detailed financial reports
  • Develop a working knowledge of Banner functionality and reporting for vendor payments, Banner Accounts Payable, GrizMart and PC software in general (Word, Excel, Access, Outlook, etc.)
  • Possess the ability to handle sensitive information with discretion, demonstrate tact and diplomacy possess excellent negotiation skills, and be able to make decisions supported by policy


The individual assigned to the position is expected to:

  • Work independently with minimal guidance
  • Strive for excellence in all aspects of the position; especially as it pertains to customer service to stakeholders
  • Develop and maintain constructive and cooperative working relationships with colleagues, management, and stakeholders
  • Serve as a consulting resource for campus in procurement functions, processes, and procedures
  • Continually seek opportunities for personal and professional development
  • Exercise appropriate oversight and supervision of staff resources to ensure the payables function is successful in meeting goals and objectives
  • Possess coaching, leadership, and modeling skills to ensure high quality delivery of customer service
  • Conduct accounts payable payment training workshops


The person in this position is responsible for:

  • Complying with and maintaining knowledge of applicable rules, legislation, regulations, standards, and best practices
  • Serving as the main contact person for his/her assigned areas to answer questions, providing instruction and assisting stakeholders with utilizing the University’s electronic procurement system, GrizMart, to their maximum benefit


Required Skills
  • Proficient in preparing, formatting, and reviewing business correspondence and reports, both summarized and in detail, including publicly published materials (i.e. website, catalog)
  • Possess highly developed interpersonal, communication, and organizational skills and the ability to develop creative solutions to meet the University's objectives while maintaining compliance with applicable rules and regulations
  • Sound knowledge of generally accepted accounting principles and standards
  • Experience with financial services within a higher education or government setting
  • Must have management and supervisory skills and experience to effectively manage and supervise subordinate staff
  • Highly developed ability to prioritize and arrange job assignments
  • Strong presentation skills
  • Understanding of good business practices including, internal control principles
  • Excellent analytical and problem-solving skills
  • Proven experience implementing policy and procedures
  • Proven experience using complex integrated administrative software


Minimum Required Experience
  • Bachelor’s degree in accounting/business or a related field, as well as at least two (2) years of directly related work experience; or any combination of experience and education that would provide the competencies required to successfully discharge the essential duties assigned to this position.


About Business Services and UM

The mission of Business Services is to provide financial services responsive to the needs of students, staff, administration and faculty of the University of Montana. We accomplish our mission by wholeheartedly supporting the pursuit of academic excellence. We proactively meet challenges, enhance services and achieve productive results. We deliver exceptional customer service to all that require our assistance to successfully reach their educational goals.

The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.

Nestled in at the base of Mount Sentinel and on the banks of the Clark Fork River, UM campus is described as one of the most beautiful in the US. The region boasts unparalleled year around recreational opportunities and a vibrant arts and culture community. UM offers a unique opportunity for professional growth in a magnificent environment. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.


Position Details

Position Title: Accounts Payable Manager (Purchasing Mgr)

Position Number: 004780

Department: Business Services

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $25/hr

Union Affiliation: None

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Sunday , March 14, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience
  3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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