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Accounting Technician

Employer
Ventura County Community College District
Location
California, United States
Salary
Salary Not specified
Date posted
Feb 24, 2021

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Accounting Technician & Senior Accounting Technician

Ventura County Community College District


Salary: See Position Description

Job Type: Full Time

Job Number: 2021-01924

Location: District Administrative Center (Camarillo CA), CA

Department: Districtwide

Closing: 3/9/2021 11:59 PM Pacific

Description
WHAT YOU'LL DO

As an Accounting Technician or Senior Accounting Technician, you will perform a variety of technical accounting work in support of various college and/or district functions.

DISTINGUISHING CHARACTERISTICS
An Accounting Technician is the journey-level classification within the technical accounting-support series. Employees assigned to this classification perform technical accounting duties of less complexity than that of a Senior Accounting Technician.

A Senior Accounting Technician is the advanced journey-level classification within the series and performs work of greater complexity and responsibility that is less subject to review than that of an Accounting Technician, such as independently preparing and evaluating financial statements and reports, having greater responsibility for monitoring internal controls in auxiliary or grant functions, and assisting responsible administrators in developing, monitoring, and maintaining budgets.

SALARY INFORMATION
Accounting Technician: $45,840.00 - $63,288 Annually
Senior Accounting Technician: $51,012 - $70,464 Annually

There is currently one full-time vacancy for an Accounting Technician located at Moorpark College,
and one full-time vacancy for a Senior Accounting Technician located at Oxnard College.

WHERE YOU'LL WORK

Moorpark College is one of the most beautiful community colleges in California. Moorpark College opened in 1967, serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education.

More information can be found on the Moorpark College website.

More information about the Business Services Department department can be found here: Moorpark College Business Services

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information can be found on the Oxnard College website.

More information about the Business Services Department department can be found here: Oxnard College Business Services.

WHO WE ARE

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

This recruitment is being conducted to establish lists of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the lists, not to exceed one year.

Representative Duties
Accounting Technician & Senior Accounting Technician

Perform a variety of technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. E

Prepare and maintain a variety of financial and accounting-related statements, records, and reports. E

Review, compile, and verify the accuracy and completeness of a variety of accounting data. E

Verify, reconcile, balance, and adjust a variety of accounts. E

Answer routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts, and programs. E

Review, audit, and process a variety of technical documents pertinent to payroll such as student worker authorizations, provisional employee authorizations, student payroll, and classified time sheets; distribute checks as assigned. E

Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. E

Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. E

Perform accounts receivable functions, such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. E

Collect, receipt, record, and deposit monies for assigned accounts; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. E

Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. E

Provide work direction and guidance to lower level staff as assigned. E

Maintain a variety of files. E

May operate a cash register to process transactions, balance cash drawers, and prepare deposits and records pertaining to a variety of college transactions.

Perform other duties as assigned.

Senior Accounting Technician (only)

Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. E

Assist designated departments, deans, and program administrators in the development, preparation, maintenance, and review of budgets for a variety of programs; monitor funds for income and expenditures; calculate, prepare, and revise budgetary data. E

Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. E

Establish, monitor, and maintain a system of internal controls to safeguard college resources and ensure proper accountability. E

E = Essential duties

Minimum Qualifications

The minimum qualifications for each job classification are listed below. In order to be considered for the job classification for which you are applying, your application materials must clearly show how you meet the criteria.
Accounting Technician

Any combination equivalent to:
Education: An associate degree including or supplemented by a minimum of 12 units of accounting coursework.
Experience: Two years of technical accounting experience.

Senior Accounting Technician

Any combination equivalent to:
Education: An associate degree including or supplemented by a minimum of 12 units of accounting coursework.
Experience: Three years of technical accounting experience.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by March 9, 2020.

The examination process for both Accounting Technician and Senior Accounting Technician may consist of any of the following components:

A) Multiple Choice Test = Qualifying (pass/fail)
B) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
C) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the selection process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. The candidates with the highest passing scores on the multiple choice test will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The eight (8) candidates with the highest passing scores on the T&E will be invited to the technical interview.

MULTIPLE CHOICE TEST DATE RANGE AND LOCATION:
Date Range: Wednesday, March 10, 2021 to Monday, March 15, 2021

Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, March 10, 2021 and will have until 11:59pm on Monday, March 15, 2021 to complete the test. In order to participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.

TRAINING AND EXPERIENCE (T&E) EVALUATION:
Date Range: March 16, 2021 - March 22, 2021

A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The eight (8) candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: March 29, 2021 - April 2, 2021

Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the testing process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit https://www.chea.org/state-licensed-or-authorized-institutions or http://ope.ed.gov/accreditation/search.aspx. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.



To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2984060/accounting-technician-senior-accounting-technician






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