Senior Grants Administrator

Massachusetts, United States
Salary Not specified
Feb 24, 2021
Employment Level
Employment Type
Full Time

Senior Grants Administrator

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Bouve College of Health Sciences seeks a Senior Grants Administrator to join their team in the Bouve College Office of Research (BCORe)!

Bouve College of Health Sciences is comprised of four preeminent schools of study encompassing approximately 1,000 faculty and staff, 5,000 students, and 40,000 alumni.

Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.

To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website :

The Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the post-award grant management life cycle. This includes: provide timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funding including payroll and non-salary expenditure review; adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort; communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the central office, NU-RES; review sponsor financial reports; oversee project activity through closeout. Will also lead the NU-RES Transaction status meetings and help manage transaction activity within BCORe.

The Senior Grants Administrator will also provide cross functional support to pre-award colleagues in BCORe, when needed. This includes supporting the development and submission of federal and non-federal grant proposals. Assist with the development of proposal budgets; assist with the coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES). The Senior Grants Administrator will support the research data management functions and research reporting of Bouve as needed. This includes running of periodic reports of proposal and award activity and trends within College and related to Bouve faculty. Serve as liaison with Priority vendor, address technical matters and assure that financial reports are generated and shared with PI on a timely basis.


  • Perform ongoing operational tasks within assigned workstream, which may include:

  • Post-Award Support: Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations. Managing payroll and sponsored project effort oversight. Develop and monitor budgets and award burn-rate to confirm good financial standing. Assist with the submission of annual progress reports and final reports in collaboration with NU-RES. Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices. Liaise with NU-RES and complete administrative paperwork as required.

  • Pre-Award Support, as needed: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration. Assist with identifying sponsored program opportunities for Principal Investigators within the college.

  • Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.

  • Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.

  • Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.

  • Master's degree and 4 - 6 years of experience in pre- and post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.
  • 3-5 years of research data management experience is preferred. This includes use of Banner, Cognos, Coeus, Priority, and/or Tableau.
  • Must be comfortable working independently and as part of a team, and be comfortable meeting deadlines and balancing competing priorities.
  • Demonstrate financial and technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.
  • Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
  • Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.
  • Knowledge of accounting standards and experience performing financial analysis.
  • Demonstrate written and verbal communication and interpersonal skills. Strong customer service orientation. Experience in maintaining confidential materials.
  • Strong organizational skills, attention to detail, and ability to manage deadlines.
  • Familiarity with, ASSIST or Workspace, NSF Fastlane, and Proposal Central strongly preferred.
  • Strong proficiency in financial analytical tools including Microsoft Excel .
  • Certified Research Administrator (CRA) preferred.

Additional Information:

Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.

Our commitment to Diversity, Equity, and Inclusion: Bouve College of Health Sciences values and respects the multiple and diverse identities of our shared humanity across race, ethnicity, class, ability, language, gender, sexuality, age, nationality, and military service. We are committed to enlivening the climate of diversity at Bouve through teaching, learning, dialogue, and relationship building. We seek to nurture inhabitable and welcoming spaces where all members feel that their ideas, voice, and lived experiences matter. We avow that differences in perspectives exist, are to be anticipated, and that respect for our differences is foundational to the universe of ideas that enrich our lives and professions. We are committed to advocacy, inclusion, and justice for all.

Bouve Values
  • Learn. Teach. Learn.
  • Evolve immersive, experiential learning approaches
  • Collaborate across boundaries
  • Focus on individuals and populations
  • Foster inclusion, diversity, equity, and sustainability
  • Accelerate discovery and innovation

  • Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

    To apply, visit


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