About the Opportunity:
The Bouve College Office of Research (BCORe) seeks a Pre-award Grants Administrator to join their team in the Bouve College of Health Sciences at Northeastern University on the Boston MA Main Campus. The BCORe Team is staffed with four full-time grants administrators under the director of the Executive Director of Research.
Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.
To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website : https://bouve.northeastern.edu/bouve-story/
The Grants Administrator serves as a member of a team of professionals in the Bouve College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grant life-cycle. The Grants Administrator aids in the development and submission of federal and non-federal grant proposals. This person will assist with the development of proposal budgets; assist with the coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).
The Grants Administrator will also provide cross functional support to colleagues in BCORe with post-award tasks when needed. This includes providing timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funded payroll and adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort; communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the NU-RES.
- Perform ongoing operational tasks within assigned workstream,
which may include:
- Pre-Award Support: Assist principal investigators with proposal
and budget preparation, including support with biosketches, other
support pages, and foundation proposals. Follow compliance
regulations established by funding agencies and by the university.
Work closely with other BCORe staff, PIs, NU-RES officials and
department administrators for proposal submission and award
administration. Assist with identifying sponsored program
opportunities for Principal Investigators within the
- Post-Award Support, as needed: Monitor sponsor award spending
for allowability and compliance with federal and sponsor
regulations. Managing payroll and sponsored project effort
oversight. Develop and monitor budgets and award burn-rate to
confirm good financial standing. Assist with the submission of
annual progress reports and final reports in collaboration with
NU-RES. Proactively follow cleanup and closeout procedures on
expired accounts according to institutional policy and good
accounting practices. Liaise with NU-RES and complete
administrative paperwork as required.
- Work with Principal Investigators, Administration and sponsors
to provide excellent customer service and resolve complex issues
related to sponsored projects.
- Develop and manage relationships across key sponsored research
stakeholders; communicate with researchers, administrators, and
sponsor to facilitate timely proposal submissions.
- Ensure provision of customer service assistance to outside
agencies in the ongoing administration of grants and
- Keep up-to-date on sponsor requirements, institutional
policies, and state and federal regulations, and proactively update
team members on applicable changes.
Bachelor's degree and 2 - 5 years of experience in pre- and post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.
- 3-5 years of administrative grant support experience is
- Must be comfortable working independently and as part of a team
and be comfortable meeting deadlines and balancing competing
- Demonstrate technical proficiency required to do the job;
possess knowledge in the profession; provide technical expertise to
others; have and use cross-functional knowledge to support
o Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
o Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.
o Knowledge of accounting standards and experience performing financial analysis.
- Demonstrate written and verbal communication and interpersonal
skills. Strong customer service orientation. Experience in
maintaining confidential materials.
- Strong organizational skills, attention to detail, and ability
to manage deadlines.
- Familiarity with Banner, Priority, Grants.gov, or ASSIST, NSF
Fastlane, and proposal central, strongly preferred.
- Experience working with Microsoft Excel.
Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.
- For a short video on the benefits Northeastern offers, watch this short video : https://www.youtube.com/watch?v=HymNgJlQE2o&feature=youtu.be
- For more information on the benefits Northeastern offers, see this webpage https://www.northeastern.edu/hrm/benefits/index.html
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.
To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/504310