Program Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Feb 23, 2021
View more
- Position Type
- Administrative, Academic Affairs, Curriculum & Instructional Development, Research Administration
- Employment Type
- Full Time
General summary/purpose:
The primary purpose of this position is to manage all aspects of the day-to-day educational activities of the accredited and non-accredited clinical training programs in the Department of Surgery.
Working in an environment of competing priorities, the individual is responsible for a wide variety of recruitment, appointment/credentialing, curriculum, evaluation, accrediting, budget, grant, and complex administrative duties. Provides information and supports decision-making together with Program Directors and implements policies and procedures to enhance program efficiency and trainee learning. Functions as a team member with Johns Hopkins School of Medicine program faculty and staff, personnel at external institutions, accrediting and boarding bodies to support, coordinate, and advance the Department’s academic programs. This position will work in a fast paced and demanding environment and must be able to function independently.
Specific duties & responsibilities:
Accreditation
-
Maintains knowledge of accreditation
requirements for each Division’s training programs falling under
the Accreditation Council for Graduate Medical Education
(ACGME)
Supervises data collection for
annual surveys. Completes all required training surveys for the
ACGME
Attends annual ACGME education
conference to sustain working knowledge of
requirements/regulations, to acquire new information and skills,
and to network with
colleagues;
Prepares Graduate Medical Education
(GME) and ACGME documents for internal and external reviews/site
visit processes and evaluates for preparedness with Program
Directors. Updates documents as
necessary.
Curriculum
-
Tracks requirements for each trainee
and advises trainees and PDs regarding
outcome;
Revises curricula annually with
assistance of faculty members using ACGME
policies.
Collaborates with Program Directors
to devise standards of trainee performance, monitor performance,
and implement corrective measures as
necessary;
-
Supervises arrangements for trainee
core lectures, weekly conferences, and annual research
presentations and disseminates schedule
information.
Coordinates semi-annual trainee
advising sessions.
Recruitment
-
Manages annual recruitment for
fellowships. Plans outreach events. Creates and revises recruitment
materials. Arranges and conducts interview days. Schedules and
participates in applicant ranking
meetings;
Corresponds with individuals sending
inquiries/applications;
Maintains Electronic Residency
Application Service (ERAS®) database to track applicants
and statistics. Provides statistical reports to leadership,
University Compliance Office, University Diversity Office,
etc;
Compiles application materials for
faculty review;
Develops spreadsheet of candidate
evaluations and calculates
ratings;
Prepares and submits rank order list
to National Residency Match Program
(NRMP).
Credentialing/Appointments
-
Liaises with the Office of
International Student and Scholar Services (OIS) and the
Educational Commission for Foreign Medical Graduates
(ECFMG);
Prepares appropriate credentialing
documents for in-state and out-of-state resident rotators after
availability and eligibility have been
determined;
Processes training verifications for
current and former fellows seeking employment and
licensure.
Orientation
-
Plans and conducts annual
orientation program for new clinical fellows including Hospital
orientation, University registration, personnel introductions,
curricula review, policies/procedures review, completion of
required forms and tour of
facilities;
Arranges required on-line systems
training and assures timely completion by each new
fellow;
Provides trainees with written
program policies, procedures, standards, and
curricula;
Supervises ordering of appropriate
supplies (such as pagers, lab coats, business cards, USB flash
drives, etc.) for distribution to fellows upon
arrival;
Coordinates access to email,
copiers, scanners, printers, and
space;
Program Administration
-
Understands and applies ACGME
policies and procedures to Division training
programs;
Prepares analytical and statistical
reports for
leadership;
Conducts outcome assessments and
composes interim and annual
reports;
Advises fellows regarding program
and university policies, deadlines and other
issues;
Serves as Division liaison with the
School of Medicine Registrar’s Office, Office of International
Services, JHH Medical Staff Administration Office, and external
offices of ACGME, and
ERAS;
Arranges annual program reviews.
Takes minutes and provides completed report to GME
Office;
Drafts letters and
correspondence.
Minimum Qualifications(Required)
High school diploma or GED.
Five (5) years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the* JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Special Knowledge, Skills, and Abilities
Complete mandatory on-going training necessary to schedule new and follow-up appointments as appropriate.
- Excellent interpersonal, verbal, organizational, and written communication skills.
- Ability to learn new software.
- Advanced computer skills including Word, PowerPoint, and Excel.
- Ability to relate well and work closely with all levels of staff.
- Ability to manage multiple projects simultaneously to meet deadlines.
- Maintains confidentiality.
- Has good understanding of third party reimbursement policies and protocols.
- Has good understanding of the registration and scheduling systems.
Classified Title: Program
Coordinator
Working Title: Program Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range:$19.82 - $27.26/
Commensurate with Experience
Employee group: Full Time
Schedule:Monday - Friday, 8a - 5p / 40 hrs per
week
Exempt Status: Non-Exempt
Location:04-MD:School of Medicine Campus
Department name: 10003202-SOM Sur Education Office
Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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