Director, Maintenance and Operations

Employer
Orange Coast College
Location
California, United States
Salary
Salary Not Specified
Posted
Feb 22, 2021
Employment Type
Full Time


Definition

IN-HOUSE ONLY:
This position is open to internal full-time and part-time permanent Coast Community College District (CCCD) employees to apply. External candidates and temporary CCCD employees are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.

About Oran g e Coast Colle g e ( OCC )
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges. OCC has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 18,705 students, the majority of whom are from racially minoritized populations: 34% of OCC's students are Latinx, 2% are African- American, 25% are Asian, less than 1% Native American, 30% are White, and 5% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Orange Coast College Employee Demographic Information:
OCC Employee Demographics

Summary
Plans, directs, oversees, and integrates the activities and operations of the Maintenance and Operations department including planning, design, and completion of construction and modernization projects, maintenance, Electrical/HVAC, Access Control, custodial services, and grounds keeping.

Distinguishing Career Features
The Director of Maintenance and Operations is a management position with operational responsibility for building maintenance, Electrical/HVAC, Access Control, grounds & landscaping, custodial services, and construction serving all campus facilities. The Director plans, evaluates, and initiates programs to meet current and future District needs in each key area. The Director monitors and assures that projects accomplish construction, safety, access, and cost goals. Problem challenges for this position are highly technical and tactical in nature, requiring the ability to sequence and integrate multiple projects and programs. The position is in continual contact with campus leadership, work crews, and outside contractors.

Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
  • Establishes goals and objectives for facilities and maintenance and operations. Provides guidance to the Supervisors of Maintenance, Electrical/HVAC, Custodial, and Grounds, and personally directs and coordinates capital projects.
  • Participates with administrators in developing short-and-long range facilities plans. Directs and evaluates growth, classroom, office, and public space needs. Develops proposals for space and site planning, optimizing the use of existing resources.
  • Participates in discussions and planning for construction and renovation projects. Directs and participates in data gathering, coordinates architecture and construction management proposals, bids, and projects, and develops management information and control processes to evaluate work-in-progress.
  • Monitors new and remodel construction programs including inspection of work-in-progress for major construction projects - including planning, design, oversight, and inspection of small construction and remodel projects.
  • Prepares work-in-progress reviews vis-a-vis the work plan for on-going construction programs. Meets with staff and outside contractors to review work-in-progress, identifying and resolving problems as they occur.
  • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures. Assesses and monitors workload, administrative and support systems, and internal reporting relationships, and opportunities for improvement.
  • Ensures that all construction and remodeling complies with uniform building codes and regulations relating to the school and public building construction. Establishes standards and suitability requirements for materials and workmanship in areas including but not limited to structures, painting, roofing, drainage systems, electrical systems, interior structures, fixtures, and furniture.
  • Establishes standards for the level of service and monitors and appraises the performance of M&O staff. Provides or coordinates staff training.
  • Plans, directs, and coordinates the department's work plan. Meets with supervisors and staff to identify and resolve problems. Assigns projects and programmatic areas of responsibility. Reviews and evaluates work methods and procedures.
  • Directs and participates in the development and administration of the department budget. Directs the forecast of additional funds needed for staffing, equipment, materials, and supplies. Directs the monitoring and approval of expenditures.
  • Participates on a variety of committees. Attends and participates in professional group meetings. Maintains up-to-date knowledge of new trends and innovations in the fields of capital construction, maintenance, and plant operations.
  • Participated in Emergency Operations meetings and is a key member of the campus's Emergency Operations and Response.
  • Responds to and resolves difficult and sensitive inquiries from staff and the public.
  • Ensures that the District is in compliance with appropriate laws, codes, and regulations regarding construction, building safety, safe work practices, and access.
  • Performs other duties as assigned that support the overall objective of the position.


Qualifications and Physical Demands

MINIMUM QUALIFICATIONS

Knowledge and Skills:
The position requires professional knowledge of the operational characteristics, services and activities of construction management and facilities maintenance. Requires working knowledge of the technical principles and practices of structural, mechanical, and engineering design and specifications. Requires a working knowledge of pertinent Federal, State, and local laws, codes and regulations affecting structural integrity of and access to facilities. Requires skills in organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Requires working knowledge of the role of financial management in facilities planning and maintenance and operations, including but not limited to cost and financial performance analysis, budget preparation and administration. Requires knowledge of the principles of leadership, training, and performance evaluation. Requires advanced math skills to perform forecasting and statistical/numerical analysis. Requires well-developed human relations skill to manage a team of staff, negotiate contracts, and present reports to large audiences. Requires well-developed English language skills to prepare complex plans, reports, and correspondence. Requires skill in organizing work and building an effective team to respond to a high volume of service requests.

Abilities:
Requires the ability to plan, organize, direct and coordinate the work of management, professional, and trades personnel. Requires the ability to train and delegate authority and responsibility. Requires the ability to prepare and administer large budgets and projects requiring coordination of design, schedule, and construction. Requires the ability to allocate limited resources in a cost-effective manner and sequence and execute a high volume of work projects. Requires the ability to prepare bid specifications and clear and concise plans, proposals, presentations, and reports. Must be able to interpret statistics, trends, and forecasts. Must have the ability to read, understand, and interpret drawings, plans, blueprints, and specifications for building and grounds projects as well as the ability to prepare cost estimates, write construction or equipment specifications, and prepare bids. Requires the ability to work cooperatively with peers, internal customers, and contractors in a team environment.

Education and Experience:
The position typically requires a Bachelor's degree or equivalent from an accredited college or university with major course work in construction management, engineering, architecture, industrial technology, or a related field and 6 years of increasingly responsible experience that includes construction project and facility maintenance management. Additional construction management or commercial facilities experience may substitute for some higher education.

Licenses and Certificates:
Requires a valid driver license.

Physical Abilities:
Requires sufficient ambulatory ability to inspect premises, including some ability to bend, stoop, and walk in confined areas. Requires arm, hand, and finger dexterity to operate keyboard, pointing devices, and other office equipment. Requires sufficient visual acuity to read detailed drawings, observe work and construction, and recognize words and numbers. Requires sufficient auditory ability to carry on conversations in person with large audiences, one-on-one, and over the phone.

Working Conditions:
Work is performed indoors and outdoors where some, yet minimal, safety considerations exist while inspecting construction sites.

Conditions of Employment

IN-HOUSE ONLY:
This position is open to internal full-time and part-time permanent Coast Community College District (CCCD) employees to apply. External candidates and temporary CCCD employees are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.

This is an IN-HOUSE ONLY - full-time, 12-months per year, Classified Management position. The work schedule is Monday through Friday from 8 a.m. to 5 p.m. Flexible schedule and weekends might be necessary to address the needs of the department and job duties. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: DG-10)
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ).
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The deadline to apply is 11:59 p.m., April 5, 2021. Application materials must be electronically submitted online at http://www.cccd.edu/employment . Incomplete applications and application materials submitted by mail will not tenure-track.

Additional Information

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a complete application packet. A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application.
  2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put 'see resume' or 'N/A', or leave blank).
  3. A Cover Letter that outlines your education and experiences relevant to this position and addresses the qualifications for this position (upload as a separate attachment - PDF recommended).
  4. A Current Resume of professional experience and educational background, (upload as a separate attachment - PDF recommended)


Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4714.
SELECTION PROCEDURE
  • All online applications received by the deadline date will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Applicants who meet the minimum qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview at the college. If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense . During the campus visit, each candidate will be interviewed and may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
  • The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practical. Based on this rating, a number of candidates will be recommended to move forward and will be invited to the campus for a second-level interview.
  • The campus President will make the final recommendation for employment to the Board of Trustees.
  • The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
  • The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.

EMPLOYMENT INFORMATION
  • To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Submission of all application materials is the responsibility of the applicant.
  • The District does not contact nor employ outside agencies or headhunters to assist us in the recruitment process for our vacant positions.
  • Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
  • During the interview process, consideration will be given to factors in addition to education and experience, including but not limited to: professional development, ability to work with others, and commitment to meet student needs.
  • Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
  • The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
  • The District reserves the right to extend the deadline, re-advertise the position or delay filling this position based on the needs of the District and the student population we serve.
  • The College does not return materials submitted in the application for a position. (Copies of original supporting documents are acceptable).
  • Official transcripts will be requested by Human Resources during the 'new hire' process.

Coast Community College District Title IX:
https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx


This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and, equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

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