Assistant Director of Campus Life

The Assistant Director is responsible for the development, implementation, and supervision of a comprehensive student activities program which meets the needs of a diverse university community. The Assistant Director promotes opportunities for student involvement and leadership development through advising the Campus Activities Board, which plans 80-100 student events per year, co-directing SMU’s Orientation Program, and managing the Campus Life Office’s comprehensive marketing plan. Acknowledging and embracing the diversity of the student body, the Assistant Director works proactively to create campus activities that reflect mutual respect, inclusiveness, and the values of our Benedictine heritage.

Ranked by Niche as the second (#2) most diverse private college in Washington State in 2020, Saint Martin’s is extremely proud of our student diversity. Our university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions. In particular, we know that students educated in an ethnically diverse settings perform better academically and reap greater professional success than their peers from more homogeneous learning environments. We proudly celebrate that our student population is 51% undergraduate and 32% graduate students of color. We are committed to pursuing an employee community which reflects a similar, if not the same percentage.
Therefore, we intentionally encourage and request that members of historically underrepresented groups apply to join this community. All of us, from all backgrounds, are making a commitment to do and be better for our students, faculty, and staff.

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include but are not limited to, the following.

Campus Life Leadership
• Oversee, manage and plan the extensive student activities calendar involving 80-100 programs per year with social, cultural, educational, recreational, and co-curricular components. Emphasis will be placed on programming that promotes community through equity and inclusive excellence.
• Manage the student activities budget (approximately $100,000 annually) effectively assuring fiscal responsibility of student funds. Has signature authority for budget for purchases, contracts, and vendor work.
• Contribute to the coordination and implementation of new student orientation and transitional support programs such as Summer Orientation and Incipio Welcome Weekend.
• Provide departmental oversight and management in absence of Director of Campus Life.
• Contribute to the continued development, coordination, implementation, and evaluation of a comprehensive student leadership development program to include the Benedictine Leaders Program, annual Leadership Summit, and all other student leadership training/activities, especially leadership training and formation for the student programming staff that this position directly oversees
• Oversee the maintenance and advancement of the Campus Life website and social media information. The Assistant Director is the primary point of contact for website maintenance and social media programming.

Campus Life Programming
• Oversee and manage the Campus Activities Board (CAB) and provide leadership training and guidance to student employees. This includes the hiring, evaluation, and termination responsibility of student staff. Emphasis will be placed on leadership and diversity programming for student staff supervised, as well as all campus community.
• Attend the regional National Association for Campus Activities Conference (NACA) conference with student members of the Campus Activities Board.
• Develop and oversee execution of risk management policy and procedure for Campus Life sponsored events and activities.
• Manage all budget expenditures for recurring programs and activities. Negotiate vendor contracts and coordinate payment for external services.
• Manage the marketing and promotion of all campus events/activities, including the supervision and guidance of the student marketing interns and/or employees

Other Functions
• Represent the Student Affairs Division on a variety of campus-wide committees.
• Conduct business in a manner compatible with Saint Martin’s Catholic Benedictine philosophy and mission.
• Other duties as assigned by the Director of Campus Life.

COMPETENCIES
• Demonstrate strong and broad knowledge of student development theory.
• Demonstrate strong and broad knowledge of inclusive excellence and anti-racist programming and education models.
• Ability to communicate effectively with students and colleagues from diverse cultural backgrounds.
• Ability to show maturity and professionalism when dealing with student confidential and sensitive personal, academic or developmental issues.
• Demonstration of strong interpersonal and problem-solving skills in facilitating and maintaining collaborative relationships with students, campus constituents, and the public.
• Demonstrated experience with event planning, goal setting, and contract negotiation.
• Capable of working an alternative work schedule in a fast-paced, student-oriented environment; providing a regular presence at campus programs and activities (evenings and weekends required).
• Develop and ensure compliance with prescribed operating procedures/policies, safety standards, and legal and liability issues.
• Strong organizational and administrative abilities.
• Effective verbal and written communication skills.
• Must be supportive of a Catholic, Benedictine philosophy of education.

REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT
• Master’s Degree required. Student affairs, higher education administration, or other related discipline from an accredited college or university is preferred.
• Experience in program planning, event coordination, and contract negotiation or relatable experience.
• Experience in website development and social media promotion preferred.
• Successfully pass a criminal background check.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. Physical demands include:
• Moves objects (less than 20 pounds) long distances (more than 20 feet).
• Ability to be mobile campus wide for appropriate business needs.
• Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
• Reading, writing, speaking, hearing, standing, bending, sitting.
• Learning and comprehending.
• Requires visual concentration on detail.
• Manual dexterity and precision required for keyboarding
• Must be able to sit for long periods at a time at a computer
• May occasionally be required to deal with distraught people.
• Must be able to concentrate on details and process complex information while experiencing frequent interruptions.
• Must be able to communicate effectively with people at all levels under stressful conditions.