Events Coordinator

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Feb 22, 2021
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
University Program Associate
Working Title
Events Coordinator
Competency Level
University Advancement - 50000
Primary Purpose of Organizational Unit

The division for University Advancement responds to the needs of a variety of external and internal constituents in achieving its primary goals to: 1) Increase private financial support for prioritized university programs and activities, and 2) Improve external relations for the university through effective board management and donor stewardship.

The division strives to raise funds, as outlined by the Chancellor’s vision statement and strategic plan, from the private sector to further the university mission of pursuing the resources that will enable our faculty and students to excel, and becoming intensely regionally engaged. In doing so, the division plans strategically to facilitate the identification, cultivation, solicitation and stewardship of all constituencies, and seeks to positively promote the university. The division’s fundraising efforts are enhanced by effective partnerships with components of the campus community as well as external audiences including alumni, parents, corporations, foundations, legislators, volunteer board members and friends. Development areas include major gifts, planned giving, corporate and foundation relations, annual giving, and alumni relations. Prospect management and research, advancement services, and advancement events and boards, stewardship and advancement communications are support services for the fundraising activities of the division.

University Advancement - 50000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Events Coordinator assists with leading cultivation, recognition and stewardship events for University Advancement and the Chancellor’s Office, overseeing the assignment of duties to staff and volunteers who assist with events. This position is responsible for the efficient operation of all University Advancement and Chancellor related advancement events, as well as, assisting with the organization and development of a strategic plan for the department with the logistics associated with special events, including, but not limited to: making reservations, developing invitations, managing RSVPs and dissemination to appropriate offices, process names for name badges; organize registration for events, requesting menus, entertainment, working with inside and outside vendors, telecommunications, moving services, room set-up, flowers, risers, tents, assigned seating, photographers, themes, working agendas, virtual programming details according to time lines for events, donors, students and volunteers. This position manages and attends all assigned events; travels as needed for out of town events. This position works to guide the development staff, student ambassadors, departmental representatives, and the Chancellor in stewarding donors in an equitable and donor centered manner.

Minimum Education and Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience
  • Two years experience in event planning
  • Knowledge of university advancement fundraising protocols
  • Experience with virtual event programming
  • Strong attention to detail
  • Ability to manage multiple projects simultaneously
  • Experience managing confidential information appropriately
  • University experience preferred
    Required Certifications or licensure


    Recruitment Range
    $37,203 - $40,000
    1.0 (40 hours per week)
    Months Per Year
    12 Months
    Work Days
    Monday - Friday, occasional weekend and nights
    Work Hours
    8:00AM - 5:00PM, flexibility required
    Type of Position
    Anticipated Ending Date if Time-Limited

    Position Number
    Job Posting Date
    Posting Close Date
    Special Notes to Applicants

    PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

    For more info/to apply visit Applications must be submitted through the online application system to be considered.

    You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

    This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

    EEO Statement

    At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

    External Link to Posting
    Applicant Documents
    Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other
  2. * Provide a brief summary of your experience with Blackbaud NetCommunity or a comparable event registration management system.

    (Open Ended Question)

  3. * Provide a brief summary of your experience managing multiple events at one time.

    (Open Ended Question)

  4. * Provide a brief summary of your experience managing volunteers and/or vendors.

    (Open Ended Question)

  5. * Provide an example of how you have executed a virtual event.

    (Open Ended Question)