Vice President, Administrative Services

Employer
Los Rios Community College District (American River College)
Location
California, United States
Salary
Salary Not Specified
Posted
Feb 22, 2021
Employment Level
Administrative
Employment Type
Full Time

Posting Details

Job Posting Title Vice President, Administrative Services Location Los Rios Community College District (American River College) Department Location President's Office Posting Number AE00410P The Institution

About
Founded in 1955, American River College ( ARC ) is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 diverse students each fall and spring at its main campus and centers.

Our Strengths
The College has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. The College offers education and support for students to strengthen basic skills, earn associate degrees and certificates, transfer to other colleges and universities, and achieve a career as well as other academic and personal goals. ARC also has a strong reputation for its wide array of career programs in areas such as Healthcare, Hospitality, Human Services, Business and Computer Science, Public Safety, Applied Arts, Advanced Transportation and Manufacturing, and Apprenticeship.

Our Vision
Our vision is to transform the future of all students and our community through inclusive, equitable education. The College seeks individuals who share our mission of placing students first by providing an academically rich, inclusive environment that inspires critical thinking, learning and achievement, and responsible participation in the community.

Our Commitment to Social Justice and Equity
American River College strives to uphold the dignity and humanity of every student and employee. We are committed to equity and social justice through equity-minded education, transformative leadership, and community engagement. We believe this commitment is essential to achieving our mission and enhancing our community. The College seeks candidates who are committed to culturally inclusive practices and serving the ARC’s student population. Faculty and staff are encouraged to engage in the ongoing development of their professional skills. The College thus supports employee engagement in a broad range of trainings, workshops, and activities such as the Equity Action Institute, the New Faculty Academy, and the Classified Leadership Academy. Also, faculty and staff regularly participate in trainings offered through the College’s Center for Teaching and Learning and its Instructional Technology Center.

Position Summary

Under the general direction of the college President and in consultation with college and district leadership and appropriate college constituencies, the Vice President, Administrative Services leads and administers: the preparation and oversight of the college budget; the business operations of the college; classified personnel services; the college building and facility development and maintenance program; and the enterprise operations of the college. The Vice President, Administrative Services provides primary advice and counsel to the college leadership team to assure resource allocations are consistent with college planning; there is accountability for, and assessment of, organizational structures and processes; and, employees are provided a safe and secure working environment. The Vice President, Administrative Services serves as the Senior Manager in Charge ( SMIC ) as designated by the College President.

The Vice President, Administrative Services has oversight of the administrative services staff and direct supervisory responsibilities for the Director of Administrative Services, Business Services Supervisor, College IT Systems Supervisor and Printing Services Supervisor.

American River College is committed to employees:
● Actively demonstrating a commitment to equity and inclusion.
● Engaging in self-reflection and continuous improvement regarding individuals and their cultural competence.
● Exercising responsibility and accountability for actions.
● Viewing students, ALL students, as equally capable and worthy of our care, time, and energy.
● Demonstrating appreciation and respect for others’ perspectives and lived experiences.

Assignment Responsibilities

COLLEGE BUDGET :
● Working with budgetary units and college budget committee in the development of the college budget within district policies, regulations, and formulas, and consistent with college planning.
● Monitoring the college budget to ensure expenditures are within authorized levels.
● Assuring appropriate reserve levels within the budget to address long-term needs and year-to-year carryover.

BUSINESS OPERATIONS :
● Overseeing purchasing processes.
● Determining office hours of operation and staffing levels.
● Ensuring appropriate internal control procedures.
● Maintaining vendor relations and adherence to vendor contracts and agreements where appropriate.
● Overseeing printing services, mail services, and receiving.
● Assuring record retention consistent with state law.

CLASSIFIED PERSONNEL :
● Overseeing classified, temporary and student staffing, supervision, evaluation, and discipline processes.
● Meeting regularly with the Classified Senate and Los Rios Classified Employees Association presidents regularly.
● Analyzing and makes recommendations regarding staffing levels and position classifications.
● Representing the college on the District Reclassification Review Board.
● Serving as the college administrator for classified collective bargaining contracts.
● Providing leadership in the effort to ensure diversity and cultural inclusiveness in the administrative services functions of the college.
● Planning, assigning, reviewing, and evaluating the work of support staff within the area of responsibility.

COLLEGE FACILITIES :
● Overseeing the development of, and adherence to, the College Facility Master Plan.
● Serving as primary resource to college planning committees for individual building projects.
● Participating with district staff in the development and implementation of the college’s capital outlay plans working within district processes for selection and oversight of architects, engineers, and contractors.
● Assuring college facilities and grounds are maintained.
● Overseeing the scheduling and rentals of college facilities.
● Providing leadership in the development and implementation of the college’s environmental sustainability plans and programs.

ENTERPRISE SERVICES :
● Assuring the success of the bookstore in meeting faculty and student needs while providing revenue support to the college.
● Coordinating with district officials in the oversight of the college/district food services program contract and works directly with the vendor partner to assure the success of the program for the college.

INFORMATION TECHNOLOGY :
● Providing direction and support in the planning, organization, implementation, and evaluation of the college’s information technology support effort in coordination with the district and other Los Rios colleges.
● Serving as (or designates responsibility to the Dean of Institutional Effectiveness and Innovation) the college’s Information Security Officer responsible for security implementation, incident response, periodic user access reviews, and distribution of information security policies and education.
● Responding to internal and external needs and/or queries about real or perceived non-compliance with the District’s information security policy and regulation.

SAFE AND SECURE WORKING ENVIRONMENT :
● Defining and managing the college’s buildings and offices, keys and electronics locking system balancing ease of access and use with the need for safety and security.
● Coordinating and implementing at the college the district’s risk management program.
● Providing counsel regarding district police services provided to the college and serves as college liaison to the police department.
● Assuring implementation of environmental and ADA compliance programs.
● Serving as college safety and emergency preparedness officer.

● Performing other duties as assigned.

The administrative assignment may include day, evening, weekend, and/or off-campus work and/or hours.

Work Year 12 month Work Schedule Total Hrs per Week/Day Special Requirements Minimum Qualifications

1. Have a master’s degree in business, accounting, finance, business management or related field and three years of administrative experience; OR, a bachelor’s degree in business, accounting, finance, business management or related field and a Certified Public Accountant’s license and three years of administrative experience; OR, a bachelor’s degree in business, accounting, finance, business management or related field and five years of progressively responsible management experience in the areas of responsibility related to this position. All degrees must be from an accredited institution.

2. Have two years of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment

3. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

*NOTES:
● Applicant must meet the minimum qualifications of a faculty discipline at the college.

● To review the minimum qualifications for faculty disciplines, refer to Minimum Qualifications for Faculty and Administrators’ in California Community Colleges which can be found on our website under CCCCO Handbook .

Application Instructions

Applicants applying to this position are REQUIRED to complete fully and submit:

1. Los Rios Community College District Administrative Application
2. Unofficial transcripts of college/university work (indicating degree completion or conferral date)
3. Resume or Curriculum Vitae
4. Two letters of recommendation
5. Letter of Interest

NOTES :
● Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating “see resume” on the online application will be disqualified.

● Graduate advising documents and grade reports will not be accepted as unofficial transcripts.

● Los Rios employees are also required to submit unofficial copies of transcripts.

● Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents.

● A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.

● Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here

Do not submit additional materials that are not requested.

Physical Demands Salary $155,353 to $168,159 annually. LRCCD Salary Schedules Additional Salary Information Additional stipend for an earned doctorate from an accredited university.
Posting Date 02/22/2021 Closing Date 03/25/2021 Open Continuously No Beginning and/or Ending Dates

Full-time, Twelve-month, Classified Management Position
Beginning on or about July 1, 2021

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. If you need assistance with any phase of the application process, please call (916) 568-3112 during regular business hours Monday through Friday, 8:00 a.m. – 5:00 p.m.

After hours inquiries should be emailed to HR@losrios.edu. Submission of applications are by 11:59 p.m. of the posting closing date.

Conditions

Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Contingent on funding and eligibility, successful candidates selected for an interview may be eligible to apply for partial reimbursement of travel expenses, up to a maximum of $450. Candidate Travel Reimbursement click here

Administrative positions may be subject to the District’s Conflict of Interest Code, and a statement of economic interest is required within thirty (30) days following appointment to the position. Management/Executive positions are exempt from overtime provisions of the Fair Labor Standards Act.

Quicklink https://jobs.losrios.edu/postings/15050 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
    • Yes, I acknowledge and agree
    • No, I do not acknowledge or agree
    • No answer
  2. Can you perform the essential functions of this position?
    • Yes
    • No
  3. Considering this specific position that you are applying to – where/how did you learn about this position?
    • College Department
    • CareerBuilder
    • Chronicle of Higher Ed (Vitea.com)
    • Community College Registry Job Fair: Oakland
    • Community College Registry Job Fair: Los Angeles
    • Community College Registry Online Job Board
    • Community Outreach (ex. Festivals, etc.)
    • CommunityCollegeJobs
    • Comunidad
    • Craigslist
    • Diverse: Issues in Higher Education
    • D'Primeramano Magazine
    • EdJoin
    • Facebook (Campaign)
    • Facebook (Los Rios Page)
    • Glassdoor
    • Greater Sacramento Urban League
    • Handshake (CSU, UC Job Boards)
    • HigheredJobs
    • Indeed
    • Instagram
    • Job Sites
    • Job Journal
    • Latina Leadership Network of the California Community Colleges
    • LinkedIn
    • Los Rios Community College District Employee
    • Los Rios Community College District Human Resources Email
    • Los Rios Community College District Website
    • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
    • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
    • LRCCD Resource Group Native American Collaborative (NAC)
    • LRCCD Resource Group - Spectrum (LGBTQIA+)
    • Professional Networks
    • Sacramento Black Chamber of Commerce
    • Sacramento Asian Chamber of Commerce
    • Sacramento Builders Exchange
    • Sacramento Hispanic Chamber of Commerce
    • Sacramento Rainbow Chamber of Commerce
    • SacramentoWorks
    • The HUB
    • Twitter
    • YouTube
    • ZipRecruiter
Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Letter of Interest
  3. Unofficial Transcript 1
  4. Letter of Recommendation 1
  5. Letter of Recommendation 2
Optional Documents
  1. P-881 Report of Arrests Which Led To Convictions For Crime Document
  2. Employee Request for Transfer Form
  3. Unofficial Transcript 2
  4. Unofficial Transcript 3
  5. Foreign Transcript Evaluation
  6. Unofficial Transcript 4
  7. Unofficial Transcript 5


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