Vice President for Administration

Vice President for Administration & Finance/Chief Financial Officer

Classification: Administrator IV
Department Name: VP Administration & Finance
Job Number: MB2021-EB2669
Status: Open Until FilledApply today! Application Screening Begins: Monday, April 5, 2021
Priority Screening Date: 04/04/2021
Recruitment Status: Apply today! Application Screening Begins: Monday, April 5, 2021

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized public university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both a Minority Serving Institution (MSI) and Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, affordable on-campus housing, and competitive salaries for our faculty and staff. By 2030, CSUMB's sustainability initiative is to be carbon neutral.

POSITION:

The Vice President for Administration and Finance/Chief Financial Officer (Vice President) is a member of the President's Cabinet and senior leadership team and reports directly to the President. The Vice President is responsible for providing leadership and vision to the university's administration & financial operations. The Vice President provides executive level direction and management oversight for the campus in the areas of financial planning, analysis and budgeting; accounting, financial controls and reporting; treasury functions; campus development; space planning, and design and construction; facilities operations and services; purchasing and contracts; payroll services; administrative systems management; environmental health, safety, and risk management; financial modeling of the new projects and programs for the campus; development and implementation of budget guidelines, processes and policies; oversight of capital improvement projects and space utilization; public safety; emergency management; parking; facilities operations and events coordination.

This position represents the university's interests with a variety of units within the CSU system office, and with a variety of vendors and other external constituencies. The Vice President supervises a total staff of over 130 and manages a campus operating budget of approximately $74 million.

The Vice President reports to the President and has six direct reports, including: Associate Vice President for Finance; Associate Vice President for Facilities Management; Chief of University Police / Associate Vice President for Public Safety; Administrative Officer, Administration and Finance Division; and Director of Environmental Health, Safety and Risk Management; and an Administrative Assistant.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• In conjunction with the President, Provost and Vice Presidents, develops and provides vision of campus-wide financial and capital construction long-term and short-term strategic plans.
• Manages the campus budget and leads the annual budget process.
• Advises the President on the development of financial and administrative policies based upon best practices and in support of the University's goals and objectives.
• Works with and provides leadership to directors and managers of campus units that provide services to or manage operations that fall within the division of Administration and Finance to ensure that appropriate objectives are established consistent with overall goals.
• Serves as Financial Advisor to the President, Provost/Vice President for Academic Affairs and Vice President for Student Affairs.
• Where appropriate, ensures coordination of efficiencies and information with the CSUMB Corporation.
• Works collaboratively with the Vice President, University Advancement in matters of fund-raising for various capital projects, land use development and programs on the campus where donor funds or other private funds are being solicited and/or utilized.
• Manages the resource allocation for the campus with specific attention to the guidelines set forth by the WASC Senior Colleges and Universities Commission (WSCUC) regional institutional accrediting agency.
• Participates in various committees or advisory groups such as the president's Cabinet and senior leadership team, the Corporation's Board and Investment Committee, the University Foundation Board of Directors, and the committee responsible for guiding campus development activities.
• Ensures the appropriate levels of collaboration with relevant staff in the Chancellor's Office.
• Maintains an awareness of and/or participation in relevant external entities and their activities/decisions affecting CSUMB's ongoing development and operations; such as the cities of Marina, Monterey and Seaside; Monterey County, the Presidio of Monterey, and Marina/Salinas Transit.
• Leads all areas of responsibility with emphasis on quality and customer service.

OTHER FUNCTIONS:

• Participates in university task forces and special projects as required.
• Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Knowledge and ability to use analytical, problem-solving, and organizational skills and to work creatively and independently. Comprehensive financial background with technical skills in budgetary management, and financial and strategic planning. Executive level leadership and organizational development experience with the ability to direct and supervise others, measure the performance of people, teams, and organizations, and assess performance and progress with a focus on team building within an environment that promotes superior customer service.

Ability to communicate effectively both orally and in writing. Ability to set appropriate priorities to effect timely completion of numerous concurrent tasks within defined resource limitations. Ability to write reports, specifications, policies, and procedures covering a wide range of operational responsibility under defined duties. Ability to analyze situations and take corrective action. Ability to maintain effective working relationships within a diverse environment of administration, faculty, students, and external contacts, including the Office of the Chancellor of the California State University, state and county government, the various municipal/district boards and officials in the university service area, and others whose interests often overlap those of the campus. Ability to grow financial resources and foster a collaborative long-range budgeting process for resource allocation.

Working knowledge of Information Management Systems, such as PeopleSoft Finance and PeopleSoft Human Resources, or other Enterprise Resource Planning application. Ability to work collaboratively with peers to identify public/private fiscal resources to accomplish campus goals.


Minimum Qualifications:
Bachelor’s degree from an accredited institution AND ten years of progressively responsible analytical experience, including four years in the preparation, justification, and analysis, or the control and administration of a major budgetary program.


Specialized Skills:


Preferred Qualifications:
Postgraduate degree in Finance or comparable discipline highly desirable. Experience in campus master planning and collective bargaining environment. Technical fluency with Microsoft Office Professional Suite, and Google mail, calendar and productivity programs.


Special Conditions of Employment:
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission.
• This position has been designated as a sensitive position with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; authority to commit financial resources of the university through contracts greater than $10,000; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards; and control over campus business processes, either through functional roles or system security access.
• This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.


Compensation and Benefits:
Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit: Employee Benefits Summary. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.


How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6075

For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery
CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.




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