Associate Director of Alumni Engagement, Collegiate Programs

Posting Details

Position Title

Associate Director of Alumni Engagement, Collegiate Programs

Additional Information

The Ball State University Foundation welcomes applicants for an Associate Director of Alumni Engagement, Collegiate Programs.

Benefits and Community



Administrative Exemption



Length of Assignment

Full-Time At-Will

Position Function

Plan, manage, implement, and direct alumni engagement in support of the mission and strategic goals for assigned Colleges and the Ball State University Foundation; assist multiple alumni boards and societies; partner with Deans, department chairs and internal foundation team in the overall planning and administration of alumni engagement activities.

Minimum Education

Bachelor’s degree from an accredited institution.

Minimum Experience

Five years of alumni relations or relevant experiences working with alumni volunteers.

Some experience in the management and execution of events to include marketing, planning, and event coordination.

Minimum Other

Effective written and oral communication skills along with strong organization skills.

Ability to function cooperatively with a wide variety of individuals.

Willingness to work weekends and events.

Willingness to travel; possess and maintain a valid driver’s license and be insurable under the university’s auto fleet policy.

Proficiency in Microsoft Office Programs such as Word, Excel, PowerPoint and Outlook and other platforms as needed.

Working knowledge of Blackbaud NXT or other CRM .

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Master’s degree.

Preferred Experience

Experience collaborating with academic units and collegiate partners.

Experience with volunteer recruitment and management.

Preferred Other

Pre-Employment Screening

Requires successful completion of a Drivers License check, Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Alumni Engagement Coordinator

Required Certifications

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO /AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


BSUF Alumni Engagement:115006

Department Information

Department Email or Phone Number


Duties & Responsibilities



Job Duty

Liaison and manager for alumni engagement initiatives to Colleges and their respective collegiate alumni volunteer boards. Serves the following Colleges: College of Communication, Information, and Media, College of Health, College of Fine Arts, College of Sciences and Humanities, Teachers College and R. Wayne Estopinal College of Architecture and Planning, the Miller College of Business, and the Honors College.



Job Duty

Resident expert for the alumni engagement initiatives for the colleges. A part of a team responsible for building a comprehensive engagement strategy (DoD, Annual Giving, Marketing & Communication, Alumni Engagement). Coordinate needed support for all departmental reunions.



Job Duty

In partnership with respective Deans, Department Chairpersons and board presidents, coordinate and plan alumni society board meetings. Additionally, develop alumni events and experiences that support the overall strategic goals of the Colleges.



Job Duty

Serve as a member of a wider Alumni Engagement team to ensure collaboration, alignment and strategy as it relates to regional alumni engagement and key alumni markets.



Job Duty

Develop budget requests and written narratives for the Office of Alumni Engagement and the Ball State University Alumni Association; maintain records; review budget and expenditures for all programs administered; retrieve, update, and research alumni records.



Job Duty

Coordinate the provision of information to communications staff to allow for timely production of electronic and print materials used in the promotion of all programs administered. Manage and oversee, in partnership with Alumni Engagement Coordinator, all details for marketing and communications plans to ensure timely production of print, online and overall event promotions.



Job Duty

Keep current with professional developments in the field of alumni programs and institutional advancement.



Job Duty

Responsible for conducting evaluations for team members, assign and review work, as well as offer coaching, professional development and training.



Job Duty

Serve as the Alumni Association liaison for One Ball State Day.



Job Duty

Along with Senior Director of Alumni Engagement, plan, develop, implement, and manage recruitment, training, and volunteer engagement for alumni volunteer leaders.



Job Duty

When appropriate and needed, represent the Alumni Association at Collegiate events, experiences and meetings.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Undergraduate Transcripts

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