Buyer II

Location
California, United States
Salary
Salary Not specified
Posted
Feb 19, 2021
Employment Level
Administrative
Employment Type
Full Time


Buyer II

North Orange County Community College District

Position Number: 2015444P

Location: District Services

Department: District Purchasing

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Depending on start date, position may require that you work remotely Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:
Determines sources of supplies and equipment; performs quality, value, and cost analyses; receives and reviews requisitions; contacts appropriate vendors; obtains price quotes, methods of procurements and related data to complete purchase orders; prepares purchase orders for authorized signatures.

Expedites purchase orders and requisitions within established procedures; follows up on late orders; forwards orders for payment upon receipt and approval.

Independently prepares and conducts bid openings,bid specifications; analyzes bid terms and conditions; evaluates bids received, and recommends and prepares awards; interviews vendors regarding purchases.

Independently prepares and publishes advertisements and correspondence internally/externally electronic and other platforms.

Investigates and responds to complaints regarding condition and quality of merchandise; follows up on damaged or incorrect merchandise and duplicate orders. Provides information and assistance to staff regarding the status of purchases.

Prepares and maintains a variety of records, files and reports related to purchasing activities; independently prepares contracts and maintenance agreements to ensure legal compliance.

Contacts vendors to coordinate the repair of merchandise; obtains price estimates and arranges for merchandise pick up and schedules repairs. Establishes and maintains effective relationships with outside vendors and sales representatives.

Prepares and conducts training and presentations; updates and maintains purchasing manual.

Provides assistance to other purchasing personnel as required.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.


Primary Purpose:
This position is responsible for performing a variety of duties related to the acquisition of supplies, equipment and services in compliance with established purchasing policies, procedures, and guidelines.


Working Relationships:
The Buyer II maintains frequent contact with various departments, staff, and outside vendors.


Knowledge, Skills, and Abilities:
Knowledge of District organization, operations, policies and objectives

Knowledge of procurement principles, practices and procedures

Knowledge of methods and procedures used in the purchase of supplies and equipment

Knowledge of types and sources of supplies, materials and equipment commonly used

Knowledge of modern office practices, procedures and equipment

Knowledge of interpersonal skills using tact, patience and courtesy

Ability to effectively purchase a variety of supplies, equipment and materials

Ability to learn and interpret laws, rules and regulations affecting District supplies and equipment

Ability to analyze situations accurately and adopt an effective course of action

Ability to use various software applications

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to make arithmetic calculations quickly and accurately

Ability to prepare and maintain records, files, and reports

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively orally and in writing

Ability to establish and maintain effective working relationships with others


Special Requirements:
As applicable, the award of all degrees, coursework, and units must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.


Minimum Qualifications:
An associate degree, or the completion of at least sixty (60) college-level semester units related to business administration, procurement, contract law or related field.

Minimum four (4) years increasingly responsible experience, preferably in purchasing.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.


Desirable Qualifications:
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

The ability to address the needs of diverse student and/or employee populations.

Demonstrate proficiency in Word and Excel.

Knowledge and/or experience with Purchasing in the Higher Ed environment.

Strong problem-solving and analytical skills.

Experience conducting professional presentations, engaging the audience and articulating information.

Excellent written and verbal communication especially when interacting with outside vendors.


Working Conditions:
College or District office environment; subject to constant interruptions and varying noise levels; frequent interaction with others; sitting, walking, and standing for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities; fine finger manipulation; vision abilities; ability to push, pull, and lift.


Salary Range: $4,866 - $5,905 Per Month

Number of Vacancies: 1

Posting Number: 2015444P

Open Date: 02/18/2021

Close Date: 3/18/2021

Special Instructions Summary: Special COVID 19 Notice: In-person interviews are suspended at this time and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at North Orange County Community College District.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.


To apply, visit: https://nocccd.peopleadmin.com/postings/4461





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