Assistant to the Dean of Business & Technology (Technical Craft Specialist B)

Community College of Philadelphia

Community College of Philadelphia is dedicated to promoting a work environment which attracts and retains talented and diverse faculty and staff, and which challenges each of us to achieve at the highest level while contributing to the mission of the College. We value and support a culturally diverse and intellectually dynamic community to prepare our students for global citizenship. Join us as we transition from our first 50 years into the next and build upon a legacy that will impact the city of Philadelphia and beyond.

Community College of Philadelphia is seeking to fill an Assistant to the Dean of Business & Technology (Technical Craft Specialist B) position. Reporting to the Dean of Business & Technology, the Assistant to the Dean provides full support performing a wide range of complex and confidential administrative and clerical support duties with narrow authority to regularly make independent decisions, exercise independent judgment and resolve problems that are central to the day-to-day operations of the division. Primary responsibilities include, but are not limited to, providing administrative support to the Dean, Assistant Dean and department heads/coordinators; providing information and services to a wide range of internal and external contacts; managing paper flow in compliance with College and division deadlines; managing the Dean's calendar; drafting correspondence; and editing and proofreading documents.

For a complete position description, and to apply online, please visit our career site at jobs.ccp.edu, or click the “Apply” button.

Community College of Philadelphia recognizes that our employees are important and vital to our success. We offer a high-quality, comprehensive program of benefits, which represents an important component of total compensation.

Our benefits include:

• Medical, dental and prescription drug plans for employee and all of their eligible family members
• College-paid life and disability insurance
• College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
• Tuition remission (for classes at the College)
• Forgivable tuition loan (for classes at any accredited academic institution)
• 403(b) retirement plan with 10% College contribution
• Healthcare and Dependent Care flexible spending accounts
• College operates on a 4-day work week during the summer months
• Paid vacation plus holiday and personal time off

Community College of Philadelphia is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Minimum Qualifications

• High school diploma required.

• Minimum (7) seven years' experience in a progressively responsible administrative support position required.

• Demonstrated proficiency in the use of MS Word, PowerPoint and Excel required.

• Experience with online calendars and meeting planning tools required.

• Must be able to meet deadlines in a fast-paced and dynamic work environment.

• Solid working knowledge of office processes with strong organizational skills, including the ability to prioritize, multi-task, organize time effectively, conduct research and identify resources for projects required.

• Excellent listening, verbal and written communication skills (including proofreading and editing) required.

• Ability to demonstrate professionalism by phone and in person required.

• Proven ability to demonstrate initiative and think proactively to see tasks through to completion with appropriate follow-up required.

• Ability to develop collaborative working relationships among internal staff and external constituents required.

• Demonstrated effectiveness in working as part of a team or independently to meet goals in a deadline-driven environment required.

• Proactive approach to problem-solving with strong decision-making skills and ability to take action and resolve issues required.

• Experience exercising discretion and confidentiality with sensitive work information required.

• An understanding of, and sensitivity to, the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college staff and students required.


Preferred Qualifications

• Some college or Associate's degree preferred.

• Previous administrative experience supporting an executive or senior-level manager or working in higher education preferred.

• Experience with database management and Banner (or other ERP system) preferred.

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