Grant Accountant Supervisor

Job Summary

The Campus Controller's Office (CCO) at CU Boulder encourages applications for a Grant Accountant Supervisor ! CCO is responsible for administration of the extramural research grants and contracts to the University of Colorado Boulder. The duties and responsibilities of this research accounting supervisor position include the supervision, administration and reporting of post award accounting of grants and contracts awarded to the University of Colorado Boulder by Federal and Non-Federal sources. The Grant Accountant Supervisor reports to the Grant & Contact Accounting Manager and is responsible for providing supervision to a team of Grant Accountants who provide support to campus partners on specific grant/contract financial restrictions and terms and conditions and ensure compliance with all fiscal requirements related to the assigned awards and/or contracts.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Campus Controller's Office maintains and supports the university's fiscal responsibility through accurate financial accounting and reporting and in compliance with laws, regulations, policies/procedures and contract requirements for sponsored projects. We provide oversight, assistance and training in financial stewardship for the campus.

What Your Key Responsibilities Will Be

Coordinate fiscal operations of sponsored grants and contracts. (Strategic Priority: Process Excellence)

• Analyze approved budgets and award/contract documents issued by funding agencies for all applicable fiscal, post-award, billing, payment, closeout reporting requirements, and terms and conditions for a specific award portfolio.
• Communicate through written and oral correspondence with campus partners (Principal Investigator, Dean/Director, and Department/Institute Research Administrator) regarding specific grant/contract financial restrictions and terms and conditions. Maintain and implement policies and procedures to ensure compliance with all fiscal requirements related to the assigned awards and/or contracts.
• Interpret and analyze University accounting data for compliance according to the approved budget and all applicable policies and guidelines (i.e. University, Federal, State, funding agency). Communicate lapses in compliance to campus partners and CCO leadership as applicable. Coordinate the resolution of post-award issues in collaboration with campus partners, funding agency and CCO leadership.
• Review and process requests from campus partners for administrative and/or processing changes (e.g. indirect cost and/or budget adjustments, cost transfers, spending control edits, project end dates).
• Establish, maintain, and reconcile grant/contract records to ensure compliance with specific grant provisions or restrictions.
• Reconcile payment receipts to funding agency records.
• Optimally manage all applicable financial, post-award, and closeout results for the assigned awards and/or contracts by establishing and maintaining PeopleSoft landmarks.
• Facilitate, prepare and submit required interim and final financial reports and invoices.
• Prepare and submit Federal Letter of Credit draw requests if assigned.
• Facilitate award closeout procedures including performing final reviews of awards/contracts/project expenditures, payments and accounts receivable.
• Facilitate, prepare, and submit final post-award closeout reports, as applicable, in collaboration with CCO Property Control Team, OCG and campus partners.
• Monitor sponsored projects accounts receivable. Collaborate with CCO Revenue Management on follow-up procedures for aged items in accordance with the CCO collection policies to encourage prompt payment. Collaborate with campus partners and CCO leadership to address uncollectible accounts receivable issues.
• Provide insight to the Office of Contracts and Grants (OCG) Contract Negotiation team to resolve contract negotiation questions related to invoicing and financial reporting.
• Support University partners, including the OCG Subagreements Team, in their activities to initiate, prepare, compose, and negotiate subcontracts. Topics include invoicing, financial reporting, budgeting, and/or other relevant terms and conditions.
• Assist with site visits, Federal and Non-Federal system audits, and/or individual project audits, in collaboration with the CCO Audit Coordinator and campus partners.

Supervision and Training (Strategic Priority: People Development)

• Demonstrate a commitment to valuing diversity and chipping in to an inclusive working and learning environment. Maintain, support and develop a culture of inclusive excellence.
• Ensure job responsibilities of the assigned Grant Accountant team are timely and accurately accomplished, meeting departmental mission and ensuring proper accounting and reporting of grants and contracts. Review and evaluate personnel performance. Identify and support staff professional development and employee engagement.
• Provide training, instruction, and guidance to staff regarding sponsored programs policies and procedures; interpreting University, Federal, State, and funding agency policies and procedures for the assigned awards and/or contracts; and interpreting extramural University accounting data.
• Prepare materials and present knowledge in meetings and formal training sessions to staff.
• Attend meetings as CCO representative at the University, Regional and/or National levels.
• Seek opportunities for professional development and training for self/team.

Maintain extensive sponsored program knowledge and provide training, instruction, and guidance to campus partners. (Strategic Priority: University Engagement)

• Maintain an extensive proven understanding of University, State, Federal, and funding agency policies and procedures. Develop a strong rapport with funding agency personnel.
• Maintain an extensive proven understanding of University and UC System operations (e.g. Accounting, Purchasing, Property Control, etc.) and the inter-relationships between these operations and extramural support operations.
• Maintain an extensive solid understanding of Uniform Guidance (UG), Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), and Generally Accepted Accounting Principles (GAAP).
• Provide training, instruction, and guidance to campus partners regarding sponsored programs policies and procedures; interpreting University, Federal, State, and funding agency policies and procedures for the assigned awards and/or contracts; and interpreting extramural University accounting data.
• Prepare materials and present knowledge in meetings and formal training sessions to campus partners.

Special Projects (Strategic Priority: Infrastructure Enhancement)

• Develop/prepare reports or surveys requested by CCO leadership.
• Assist in the origination, development and implementation of improved procedures and systems for grants and contracts management.
• Assist with training and implementation of system upgrades, such as PeopleSoft, Cognos or InfoEd.
• Other duties as assigned.

What We Can Offer

The hiring pay range for this position is $63,000 to $70,000.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Collaborative. Be Impactful. Be Boulder.

What We Require

• A bachelor’s degree from an accredited college or university with a major in Accounting, Finance or related field. Professional accounting or research administration experience may substitute.
• Minimum three years of accounting, research administration experience including lead or supervisory work.
• Equivalent combination of education and experience may substitute.

What You Will Need

• Demonstrated knowledge of GAAP, university and state accounting and fiscal rules.
• Demonstrated knowledge of post-award research grant and contract administration and accounting.
• Ability to advise, assign and supervise professional staff.
• Excellent written and verbal communication skills.
• Proven track record as a problem solver.
• Demonstrated customer service orientation.
• Demonstrated public presentation skills.
• Excellent interpersonal skills, the ability to collaborate with varying levels of authority.

What We Would Like You To Have

• Three to five years research accounting or research administration experience.
• Experience directing and supervising professional staff.
• Demonstrated experience interpreting and analyzing accounting data for compliance according to the approved budget and all applicable policies and guidelines (i.e. University, Federal, State, funding agency).
• Demonstrated experience and understanding regarding sponsored programs policies and procedures; interpreting University, Federal, State, and funding agency policies and procedures for the assigned awards and/or contracts; and interpreting extramural University accounting data.
• Work experience in a higher education environment is highly desired.
• Proficiency with Microsoft Office applications, especially Excel and familiarity/knowledge of Access, ability to learn and use new software systems is vital.
• Familiarity/knowledge of Peoplesoft or related enterprise financial system is a plus.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by 2/28/2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu