Subaward Finance Administrator

Massachusetts, United States
Salary Not specified
Feb 18, 2021
Employment Level
Employment Type
Full Time

Subaward Finance Administrator

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
NOTE: Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance.

Northeastern University's Research Enterprise Services (NU-RES) provides leadership and expertise to faculty, investigators and college administrators in support of research and sponsored programs at Northeastern University. NU -- a dynamic, innovative, and entrepreneurial university with a diverse and growing research portfolio -- seeks to hire talented, experienced administrators who are dedicated to supporting investigators secure and manage their extramurally sponsored activities. The University is committed to hiring and developing personnel who enjoy working in a high-performing culture that rewards excellence. To learn more about Northeastern's unique academic environment and generous benefits please see: Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance.

Reporting to the Subaward Manager, Research Administration, with a dotted line to Associate Director, Research Finance, the Subaward Finance Administrator is the point of contact and primary resource for the faculty, department staff and subrecipients related to the management of invoices received by Northeastern University under externally sponsored programs. The Subaward Finance Administrator works in partnership with faculty, University staff and subrecipients by facilitating the coordination and flow of information in support of effective payment of invoices related to sponsored programs. Responsibilities include: Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies and industry sponsors to ensure invoices are compliant; serves as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards; advise and assist researchers and administrative personnel on subaward oversight, management and responsibilities; provide ongoing budget and expense analysis, invoice processing, and financial reporting; facilitate communications with subrecipients; conduct subrecipient monitoring in accordance with Federal regulations; liaise with NU stakeholders such as Procurement, Accounts Payable, and Finance to facilitate the internal purchase order process and payment. This position communicates directly with faculty, researchers and administrators to assist them with the required financial aspects and regulatory monitoring of their subawards. Provides operational support, including data management and reporting, processing and tracking incoming subcontract invoices through the Research Invoice Inbox. Work with Northeastern Faculty, Administrators and subrecipients to obtain approval for payment; updates and maintains relevant information in respective databases. Contact subcontract sites when issues arise and to respond to inquiries. Effectively and efficiently coordinate with colleagues in NU-RES Administration, Research Finance, Procurement Office and other institutional stakeholders regarding legal, financial, regulatory and business risks pertaining to invoices received. The Subaward Finance Administrator will offer effective analytical and creative problem-solving skills and the ability to manage a high volume of work in a fast-paced, deadline driven work environment.

As a collaborative team member, the candidate will support the other members of NU-RES, interface with colleagues across organizational units such as KRI at Northeastern University, LLC, NU-RES Research Finance, Accounts Payable, Office of General Counsel, the Procurement Office, and Research Compliance, and perform other duties as assigned.

The candidate will possess the ability to work in a fast-paced, deadline driven environment; e.g. multiple projects, with routine interruptions and changing priorities; exceptional written and oral communication skills and the ability to facilitate group activities; ability to work with a wide range of individuals with varying sophistication and information needs; demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems, including anticipating issues, identifying solutions and providing appropriate communication to impacted parties; ability to work with minimal supervision.

Must have solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions. Must have a strong commitment to constructively contribute to a customer service environment, providing professional, timely, efficient, and courteous service to the university research community. Must have the ability to navigate through multiple systems and platforms to execute roles and responsibilities efficiently.

Bachelor's degree and a minimum of 1year relevant experience in the field of research administration in an academic, industry, Federal contracting non-profit, or similar setting is required. Proficiency in Microsoft Excel and SharePoint is preferred.

Salary Grade:

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit


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