Job no: 231662-US
Work type: Staff-Part Time
Location: Madison
Categories: Academic Advising, Student Services/Support, Event Planning, Program Coordination, Office & Administrative Support

Position Summary:

The Office of Undergraduate Advising (OUA) Office Manager & Event Coordinator will provide comprehensive administrative support, event management of up to 150 events per year (both virtual and in-person events), marketing and communications assistance, and office management for OUA, OUA affiliated committees, and for OUA events, trainings and programs. This position will actively create and sustain a welcoming, friendly environment in support of the office's overall community development mission both within the office and at OUA events.

This position will be supervised by the Associate Director for Training and Community Building and work closely with the Administrative Manager.

The Office of Undergraduate Advising (OUA) was created in 2011 to coordinate and improve advising for undergraduate students. OUA is responsible for training, communication, assessment, technology and standards servicing the campus-wide advising community. The office has five units that provide direct undergraduate advising: the Cross-College Advising Service, the Career Exploration Center, the Centers for Pre-health & Pre-law Advising, and UW Madison Online Undergraduate Degree . The Office of Undergraduate Advising reports to the Provost through the Vice Provost for Teaching and Learning. In 2018 the Office of Undergraduate Advising expanded its mission to provide leadership and coordination of Career Services.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required: HS Diploma Required.

Minimum Years and Type of Relevant Work Experience:

Experience and Skills:
-Exceptional ability to manage multiple, concurrent projects in a fast-paced work environment
-Excellent organizational skills and attention to detail
-Personal and professional commitment to creating an equitable and inclusive work environment
-Ability to work collaboratively, effectively, and productively as a member of the OUA team
-Ability to be a self-starter who will take initiative, plan ahead, and independently manage multiple projects, priorities and duties
-Ability to work effectively and productively with campus partners within the office and across campus
-Strong written and verbal interpersonal and communication skills
-Strong computer skills, including Microsoft Office applications
-Willingness to ask for help, admit mistakes, and modify performance based on feedback

Preferred Qualifications:
-Experience with event planning and management
-Experience performing administrative and record keeping tasks within an office environment
-Ability to learn G Suite (Google), WordPress, MailChimp, and graphic design software
-Working knowledge of UW-Madison policies and procedures

Additional Information:

A valid drivers license preferred



Work Schedule:

Option to work either 7.5 hours/day Monday-Thursday with Fridays off or 6 hours a day, Monday-Friday. Daily hours are somewhat flexible

Appointment Type, Duration:



Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. PDF preferred, but not required. Pay will be based on experience and qualifications.


Megan Grill
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 17 2021 Central Standard Time
Applications Close: Mar 12 2021 11:55 PM Central Standard Time