Program Coordinator

Student Affairs Job Description

Job Summary

Serve as program coordinator for the Dean of Students, the Associate Dean of Students, Assistant Dean of Students, and the offices within Student Affairs. Coordinate the administrative functions for key student programs such as the Student Conduct Board and the First Year Experience. Manage the central office function including supervision of administrative assistant staff; oversight of Student Affairs publications including websites; management of assigned budgets; maintenance of confidentiality regarding student and institutional records.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Program Support (35%):

Provide coordination and administrative support for programs and events in the Dean of Students Office and Student Affairs (e.g. trainings, orientation, transfer student programs, family weekend.) Manage all administrative aspects of the Student Conduct Board: scheduling, correspondence, Conduct Board records and website in accordance with college policies and federal regulations for confidentiality and record management. Coordinate student CORI/SORI verification process for student community initiatives. Additional program initiatives as needed.

Financial and Publications Support (35%):

Oversee and manage budgets assigned to the Dean of Students’ office including tracking expenses, initiating bill payments and coordinating with other campus offices where necessary; ensure regular updates to budget managers. In collaboration with the administrative assistant staff, monitor other Student Affairs budgets as needed. Support the development, revision and distribution of student affairs publications in print and on the college website.

Office Management and Administrative Support (30%):

Manage the day-to-day operations of the Dean of Students Office and Student Affairs; supervise administrative assistant staff, reception, and student workers; and oversee the assignments and effective completion of a wide range of tasks and projects. Coordinate and maintain calendars and schedule meetings for the Dean of Students Office and Student Affairs; prepare correspondence and written materials; field questions and provide independent problem solving, referring situations to appropriate college staff/offices where necessary.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Associate's degree and 3-5 years of relevant experience or an equivalent combination of education and/or experience.

Experience working with individuals from diverse backgrounds.

Skills

Ability to organize and prioritize work with an eye on the larger scope of the Student Affairs function; manage multiple tasks/projects simultaneously; take initiative; resolve problems independently using good judgment, and work effectively with others in a collaborative environment. Have excellent verbal and written communication skills with demonstrated ability to be discreet and maintain confidentiality. Have the ability to communicate with all levels of student affairs departments, the college, and outside constituents; handle financial data accurately; coordinate schedules and events efficiently; and to work with social media platforms, Microsoft Office software, and Banner/WorkdDay (or similar products) effectively. Have a strong command of technology and how it can increase efficiency. Have a good sense of humor and the ability to manage and work with a variety of personality types and work styles. Proven experience working with diverse constituencies. A commitment to the core values of the college and the division.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . You may combine your resume and cover letter into a single file or attach multiple files to your application, but BE SURE you have provided all attachments BEFORE SUBMITTING your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

February 23, 2021

Compensation Grade:

Grade L Non-exempt

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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