Director of Budget, Grant & Auxiliary Services

Washington, United States
Salary Not Specified
Feb 17, 2021
Employment Level
Employment Type
Full Time

General Summary

Reporting to the Vice President for Administration, the Director of Budget, Grant, & Auxiliary Services oversees the college's Budget Office, manages the annual budget development process, processes supplemental budgets and allotments, monitors monthly/quarterly fiscal status, projections and conducts cost and operations analysis. The Director assists faculty and staff in the preparation of grant budgets, monitors the financial management of grants, assures compliance with grant financial requirements, and invoices grant funders for payments . The Director confers with Executive Leadership, Financial Services staff, state budget staff, and college program and budget managers on all aspects of budgeting and related reporting, and provides complex analysis . Develops recommendations for executive action on a wide range of budget related projects and policies and participates in strategic plan. In addition, the Director also supervises the operations of the Bookstore, Event & Conference Services, and the college contracted food service (Auxiliary Services).

Essential Tasks

  • Support executive leadership by providing projected revenue and expenditure data and cost analysis;
  • Assist with data driven decision making.
  • Develop recommendations for executive action on a wide range of budget related projects and policies and participate in strategic planning.
  • Supervise Grants & Contracts Specialist and other assigned personnel.
  • Plan, direct, and supervise the processes for annual budget development and monthly and quarterly fiscal monitoring.
  • Manage the development of college budgets in collaboration with department heads and senior administrators.
  • Consult with program staff and executive leadership to identify problems and develop budget and fiscal policies and solutions. Monitor expenditures to budget and recommend corrective action.
  • Communicate the budget direction of the Vice President of Administration to the college program administrators, budget managers and staff.
  • Advise and recommend alternative courses of action to administration in relation to budgeting. Analyze legislation, project costs, and prepare fiscal notes.
  • Develop and conduct budget training programs for college employees on budget-related department regulations and procedures and projection and monitoring methods.
  • Manage the design, development, implementation, maintenance, and modification of budgetary procedures such as the planning process and proper allocation of funding and revenue to institution departments; ensure compliance with the standards established by the State Office of Financial Management.
  • Foster positive working relationships with college leadership, faculty, staff, and the State Board of Community and Technical Colleges.
  • Consult with representatives from other state agencies regarding fiscal matters and participate on interagency and inter institutional committees.
  • Control the allocation of state funds to applicable budgets and oversee position control for faculty, staff and administrative positions. Oversee procedures to generate annual budget adjustments including increments to payroll and benefits for the college. Monitor payroll and benefit expenditures.
  • Review operating systems and develop systems improvements where necessary.
  • Analyze operating costs and apply the analysis in the College's strategic and implementation planning processes.
  • Design, develop and maintain computerized systems to support budget functions, project costs as requested and direct the preparation of cost studies and managerial reports required by both internal activities and external sources.
  • Provide guidance to others in design, development and/or implementation of computer analytical models for projection or analysis of fiscal data or major budget function.
  • Serve as a resource to the student government budget committee.
  • Lead special projects including but not limited to forms development, and budget procedure manual development.
  • Coordinate the financial management of College grants including assisting administrators and faculty in the preparation of grant material, budget analysis, monitoring budgets, invoicing and reconciling. Notify appropriate personnel of action needed on budget problems. Generate billing to external agencies.
  • Provide direction and guidance to college departments on grant management procedures; interpret rules and regulations assuring compliance with requirements, and reconcile to Financial Aid on specific grants.
  • Establish and maintain files of current grants and contracts; provide progress reports, accumulate statistics, notify all concerned of application deadlines and ending dates.
  • Provide leadership and supervision of the Bookstore Manager and Manager of Conference Services.
  • Develop, recommend, and implement changes that improve Auxiliary Services operations.
  • Develop and monitor annual budgets for Auxiliary Services operations.
  • Develop and implement internal control procedures.


  • Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, or related field, AND three years of experience working with budgets and budget management.
  • Experience working in higher education institutions
  • Experience with State Board ctcLink conversions
  • Experiencing managing federal and private nonprofit grants
  • Experience with the State Board's financial management system
  • Certified public accountant or similar credential
  • Master's degree in accounting, financial management, or related discipline

Supplemental Information


Founded in 1961, Highline College is situated in a diverse community just 15 minutes south of Seattle. The college annually serves more than 16,500 students –– a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional-Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.


As an essential part of our mission and vision , diversity, equity and inclusion are promoted and fostered in all aspects of college life.


Your online application must include the following three attachments to be considered complete:

1. A detailed RESUME .

2. A cover letter (two-page maximum) that addresses the REQUIRED QUALIFICATIONS, and to the extent applicable, the DESIRED QUALIFICATIONS of the position.

3. A one page response to the DIVERSITY STATEMENT found in the Supplemental Questions Tab.

Need Help?

Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524-5627, Mon- Fri 6:00 AM to 6:00 PM Pacific Time.


Highline College offers an outstanding benefits package with a full range of benefits that include multiple medical, dental, life and disability coverage options for employees and eligible family members; choice of retirement and deferred compensation plans to save for the future; paid holidays, sick time, and vacation, reduced tuition, employee discounts, memberships, Employee Assistance Program and more.

Highline College is an Equal Opportunity Employer

Highline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.

Reasonable Accommodations:

The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Title IX Policy
Highline College complies with Title IX regulations. For details on our policies, see our website

The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.

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