Administrative Secretary



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Working Title Administrative Secretary Department Civic Engagement & Nonprof Capacity Bldg Compensation Title Position Number 30000053 Position Status Contract Work Schedule

Part-time, up to 19.5 hours per week. Hours worked between 8 a.m. and 4:30 p.m. M-F.

Hours can be distributed through the week.

No more than 8 hours per day. Expect to work from home until COVID protocols change. (Computer provided).

Final schedule to be agreed upon by the employee and the executive director.

Hours per Week 19.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

To provide administrative assistance and support to the Director of the Scripps Howard Center for Civic Engagement. Includes general secretarial duties and budget maintenance for the office.

This is a one year contract position. The contract may be renewed.

Primary Responsibilities

The general duties for position are typical of a secretarial position and include:

- answering the telephones
- greeting visitors
- scheduling appointments
- handling office correspondence
- assisting in monitoring budgets including
tracking and creating monthly budget reports
-processing budget/payments in NKU’s enterprise system ( SAP )
- ordering and maintaining office supplies
- opening and distributing the mail;
- establishing and maintaining the office files
- arranging travel (reservations, registrations,
etc.)
- assisting in updating the Center’s website
-Working with the director to maintain the budget for the Center is a key duties and includes these specifics:
- Maintaining the office budget and reconciling monthly statements
- Processing purchase orders, travel authorizations, copy center requests, printing services requests and budget transfers

- Provide occasional secretarial assistance to the director for presentations, workshops, etc.
-Management of programmatic records.

The ideal candidate for this job is someone looking to stretch. The Center for Civic Engagement is developing new programs and expanding its reach across campus and in the community.

While the primary purpose of this job is office-oriented and operational, this also is an opportunity to be part of NKU’s community stewardship mission as the Center fosters public dialogue on current events and issues, and encourages public engagement on campus and in the community.

Qualifications

High school diploma and 3 years of related experience required. Working knowledge of Microsoft Office (Word, Excel and PowerPoint). Experience with SAP (the system NKU uses for financial tracking and transactions) helpful.

Experience working with nonprofits, with event planning and/or with public issue and policy matters would be a plus.

All interested applicants must fill-out an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.
Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Minimum Education High School Diploma Preferred Education 1-2 Years of College Minimum Experience 3 years Salary $14 Pay Grade S65
Requisition Number 2021S1316 Job Open Date 02/17/2021 Job Close Date 03/10/2021 Open Until Filled No Quick Link https://jobs.nku.edu/postings/10010 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?

    (Open Ended Question)

  2. * Describe any detail oriented work you have performed in an office setting.

    (Open Ended Question)

  3. * Why are you interested in this position?

    (Open Ended Question)

  4. * Describe your experience with SAP.

    (Open Ended Question)

  5. * Have you ever worked with a volunteer group? If yes, please describe your experiences.

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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