Administrative Associate III, Department of Wildlife Biology (W.A. Franke College of Forestry and



The W. A. Franke College of Forestry and Conservation (FCFC) invites applications for the position of an Administrative Associate III to provide administrative support to the FCFC Wildlife Biology Department office. The Wildlife Biology department includes the Wildlife Biology Director, Wildlife Biology Advisor, faculty, staff and students.

This position will greet and assist prospective students, current students, staff and faculty and the general public, handle the scheduling for campus visits and manage the WBIO office. This includes ordering supplies, maintaining calendars, coordinating meetings and taking and maintaining the minutes; coordinating and organizing events; developing and improving administrative support systems; developing and maintaining tracking systems; and maintaining graduate and undergraduate student hard files and digital files.

This position will also send out progress reports to WBIO graduate students, organize new graduate student orientation, coordinate printing and binding of dissertations, maintain the listserv and send out weekly announcements.

This position is responsible for maintaining and overseeing budgets; assisting with accounting paperwork (field trip budgeting, travel paperwork, procard receipts, meeting forms, reimbursements, etc.) and reconciling finances. This position is also responsible for assisting current and prospective students; providing staff support to student experiential learning projects and courses with field components, and maintain the field equipment and inventory system.

This position requires incumbent to develop a working knowledge of departmental, University, Federal and State financial policies and procedures, including record-keeping; develop a working knowledge of Banner, UMDW and Grizmart; and develop a working Knowledge of UM travel authorization and reimbursement policies.

Required Skills
  • Organizational skills, scheduling, ability to maintain detailed information, ability to multi-task and handle multiple priorities simultaneously.
  • Effective interpersonal relationship/teamwork building and communication skills, commitment to customer service, adaptability, and ability to effectively problem solve.
  • A high level of professionalism and the ability to represent FCFC and the Wildlife Biology program to multiple audiences.
  • Ability to research and compile data in support of the Wildlife Biology program.
  • Experience working with computers and typical office equipment and support software including Microsoft Office, Outlook and Zoom.
  • Working knowledge of, or ability to learn the web content management system.
  • Effective oral and written communication skills.
  • Knowledge, skills and abilities to maintain accounting records and prepare budgets.
  • Ability to maintain confidential records and adhere to FERPA requirements
  • Knowledge of or ability to learn Moodle, Banner, UMDW, InfoGriz, Submittable, U-Approve.
  • Ability to reconcile and resolve bookkeeping transactions in conjunction with FCFC Accounting staff.
  • Ability to maintain bookkeeping records, identify errors, and interpret solutions.


Minimum Required Experience
  • High School diploma (or equivalency) in addition to three (3) years of related experience; or any combination of experience and education that provides the competencies necessary to successfully handle the duties and responsibilities assigned to the position.


Preferred Qualifications
  • College degree or equivalency
  • Knowledge of University policies and procedures
  • Knowledge of UM travel policies and procedures. Knowledge or ability to learn FCFC policies, procedures, organizational structure, and mission
  • Knowledge of Banner, Outlook and other computer software as needed


About the W.A. Franke College of Forestry and Conservation and UM

The W.A. Franke College of Forestry and Conservation pursues excellence and fosters understanding of biophysical and social processes among its graduates, faculty and constituents to positively affect forest and wildland ecosystems, natural resource management, and associated human communities. The staff of the college provides services to faculty, staff, students, the University campus and the general community through accounting, administrative, information technology, academic and field properties support. We provide this in an environment that fosters trust, integrity, teamwork, positive communication and a sense of belonging in an expedient, professional, courteous, competent, and respectful manner. We do this because we believe in the larger College of Forestry and Conservation mission and vision.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.



Position Details

Position Title: Administrative Associate III

Position Number: 070180

Department: W.A. Franke College of Forestry & Conservation

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), 12 months/year.

Salary: $14.105/hrFor questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS - MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Application Deadline: Tuesday, March 9, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.


Need additional help? Check out our UM Jobs FAQ website.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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