Acquisition Technician, Maureen and Mike Mansfield Library

Montana, United States
Salary Not Specified
Feb 18, 2021
Employment Type
Full Time

The University of Montana Maureen and Mike Mansfield Library invites applications for an Acquisition Technician (Library Technician II) position. The position’s primary focus is to place orders in all formats and handle the receipt of electronic materials. They will assist with researching format options, licensing, and maintaining access to electronic materials. Maintaining access may include the creation of, loading or editing of metadata as well as troubleshooting access issues related to connectivity, permissions, or accessibility.

Work is performed in a normal office environment. Approximately 90% of a working day is spent at a computer. Some physical lifting and sorting are required.

The overall complexity of this position is considered basic to intermediate in nature. This position requires the ability to understand and apply national and local rules and standards. In addition to understanding pre-existing standards and best practices, this position is required to evaluate and analyze data with relation to current situations within the Library, problem-solve and make independent decisions based on their knowledge of departmental, library, university, national and international policies, procedures, and standards.

Job responsibilities and expectations include:

  • Identifies, locates and obtains library materials in any format (physical and/or electronic books, journals, media, etc.)
  • Maintains access to electronic resources in the local library system. Makes edits to records in the library system and on the library website.
  • Assists Electronic Resources Manager with:
    • troubleshooting and communicating with various parties, including vendors, to resolve access problems.
    • works with vendors to maintain access to electronic resources and implement changes.
  • Gathering and interpreting industry-standard usage data from vendors.
  • Negotiations for licenses and pricing.
  • May assist collection development group with evaluating resources for acquisition and renewal.
  • Assists with recordkeeping related to acquisitions activities. Interprets fund, adjusts encumbrances, and creates invoices.
  • Provides data assessment, quality control and maintenance of bibliographic and acquisitions-related data.
  • Records data from searching and interpreting records in online catalog, in addition to databases and other informational tools.
  • Maintains records related to licensing and public performance rights, etc.
  • Completes special projects independently or as a member of a project team.
  • Attends training or informational sessions.

This position requires incumbent to develop a comprehensive Knowledge of both University and Library policies, procedures, and standards; working knowledge & proficiency in interpreting, analyzing and applying cataloging/metadata rules and standards for media/book materials; knowledge of acquisitions and funding hierarchies; knowledge & proficiency in the use of OCLC cataloging and metadata subscription and/or management service products, Alma, Primo, and other library specific software.

Required Skills
  • Intermediate computer skills. Ability to work with multiple directories and files in a networked environment; use of the Microsoft Office Suite of products including Word, Excel, and Access; ability to learn and use a variety of specialized library-related software.
  • Attention to detail and excellent problem-solving skills.
  • Experience with or ability to evaluate pending requests and monitor vendor information for requested materials; familiarity with vendor’s statements, invoices and correspondence; ability to resolve incomplete, duplicate or erroneous shipments.
  • Ability to analyze and interpret accounting information for reporting purposes and oversight of funds within set budgetary limits.
  • Ability to learn and evaluate new technologies; and familiar with computer organization and functionality well enough to work in several computer environments both in the library and outside the library.
  • Ability to organize and prioritize tasks.
  • Project management and problem-solving experience.
  • Excellent communication skills, including the ability to communicate clearly and effectively with department members, faculty, staff, students, and outside vendors/company representatives.
  • Ability to search, evaluate, analyze, interpret, and manipulate a variety of bibliographic and holdings data.
  • Ability to manage time and resources.
  • Ability to handle multiple activities simultaneously in an environment of changing priorities.
  • Ability to shift and/or organize library materials on bookshelves and move carts and small boxes of books, which requires mobility and physical demands.

Minimum Required Experience
  • High school diploma (or equivalency) in addition to two (2) years of closely related experience; or any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position.

Preferred Qualifications
  • Experience in an academic library’s access services unit
  • Experience with Alma/Primo circulation functions
  • Supervisory experience

About UM and Missoula

The Mansfield Library, the premier research library in Montana, facilitates the intellectual and creative pursuits of all members of the University of Montana community and supports their information, education and cultural development as global citizens.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Position Details

Position Title: Library Technician II

Position Number: New

Department: Maureen and Mike Mansfield Library

Work Schedule: Full-time, 1.0 FTE (40 Hours a week). Typical shift is Monday - Friday, 9:30 am to 6 pm, 12 months/year; might change occasionally depending on library hours change or staff shortages.

Salary: $16.225/hrFor questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: FOCUS – MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Application Deadline: Monday, March 8, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Need additional help? Check out our UM Jobs FAQ website.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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