EXECUTIVE ASSISTANT

Job no: 231661-US
Work type: Staff-Full Time
Department: EDUC/WCER
Location: Madison
Categories: Office & Administrative Support



Position Summary:

The Wisconsin Center for Education Research (WCER) at the University of Wisconsin-Madison is one of the oldest, largest, and most productive university-based education research centers in the world. Under the direction of Courtney Bell, WCER provides a dynamic environment where some of the country's leading scholars conduct basic and applied education research. The WCER portfolio includes research centers and projects that investigate a variety of topics in education. The values that the work and people of WCER strive to uphold are: Innovation and Excellence, Equitable Education, Affirming and Increasing Diversity, Healthy Workplace, and Partnering Across Differences. More information about WCER values is online at https://wcer.wisc.edu/about/

Because inequities in the field of education disproportionately harm the most marginalized members of our society - including people of color, people from poor and working-class backgrounds, people with disabilities, women, and LGBTQ people, we believe that these communities must be centered in the work of our center. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized groups.

The Executive Assistant provides specialized administrative support to the Director and Deputy Director of WCER. This position requires superior customer service, willingness to learn, enthusiasm, technological skills, discretion, and strong attention to detail and accuracy. The incumbent must have excellent judgement; be extremely organized, efficient, self-directed; and be able to work independently as well as with teams. This individual will work with a diverse community of internal and external stakeholders, and will be a key part of creating a welcoming presence for all as the first point of contact for the WCER Director's Office.

The WCER Director is responsible for and involved in management decisions and strategies that affect employees in the School of Education and WCER. The person in this position is privy to sensitive and confidential materials, information, and discussions directly related to these areas. As such, excellent discretion and judgement with regard to sensitive and confidential information is central to success in this position.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required. Associate's Degree preferred.

Minimum Years and Type of Relevant Work Experience:

Required Qualifications:
Any combination of applicable educational and/or professional credentials, plus a minimum of two years' experience providing comprehensive administrative support for executive leadership that enables applicant to perform the above duties. These credentials and experience can include (but are not limited to) the following:
- Managing complex calendars.
- Prioritizing competing demands.
- Coordinating logistics and travel for meetings and events.
- Supporting the work of committees.
- Drafting and editing documents, meeting minutes, letters, and other correspondence.
- Creating and maintaining an electronic file system.
- Proficiently using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, WebEx, Zoom, Microsoft TEAMS, Skype, cloud-based tools for storing and sharing information (such as BOX), and social media platforms.
- Demonstrated commitment to the values of diversity, equity, and inclusion.
- Excellent verbal and written communication skills
- Strong attention to detail is a must
- Excellent organizational skills

Preferred Qualifications:
- Diversity of personal and professional experience, including lived experience with advancing racial equity and with communities of color.
- Bilingual/bicultural.
- Experience working in a research environment.
- Success at supporting positions and/or offices comparable to WCER's Director's Office.
- Knowledge of administrative/business policies and procedures of the University of Wisconsin-Madison.
- Experience with the university's e-reimbursement system
- Knowledge of University of Wisconsin travel policies and procedures.
- Experience as the first point of contact for an organization or department.
- Ability to edit according to American Psychological Association's publication manual style guidelines.
- Demonstration of individual initiative and experience working with a team.

Department(s):

A177500-SCHOOL OF EDUCATION/WCER

Work Schedule:

7:45 a.m. - 4:30 p.m M-F with a 45-minute lunch break.
Some schedule flexibility permitted around an 8-hour day.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $22.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. As part of the application process, you will be required to upload a cover letter addressed to Dr. Courtney Bell, current resume, and a reference list with the contact information of at least three professional references.

Contact:

Mary Hegge
mary.hegge@wisc.edu
608-262-9173
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

PRG ASST ADV CONF(16410)

Employment Class:

University Staff-Ongoing

Job Number:

231661-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Feb 16 2021 Central Standard Time
Applications Close: Mar 19 2021 11:55 PM Central Daylight Time