Director, Regional Fiscal Operations

Location
California, United States
Salary
Salary Not Specified
Posted
Feb 16, 2021
Employment Type
Full Time


Employment Opportunity

Cabrillo College is seeking an experienced professional to serve as Director, Regional Fiscal Operations for the 28-college Bay Area Community College Consortium (BACCC). BACCC is one of 8 regional consortia, funded by the Chancellor’s Office, to facilitate collaborative responses to regional workforce development needs. Cabrillo serves as the fiscal agent for BACCC. The Director, Regional Fiscal Operations directs the fiscal management and compliance of the Strong Workforce Program funding streams for which the BACCC is responsible for sub-granting to regional member colleges and K-12 Local Education Agencies.

Why this opportunity is for you:
BACCC is committed to achieving the following goals.

  1. Provide pathways that enable all Bay Area students to find employment and advance to livable wages;

  2. Meet the needs of employers in the Bay Region for well-qualified candidates for positions that pay livable wages;

  3. Ensure equity in participation, completion, and employment.



The successful candidate shares these goals and will have demonstrated the ability to develop and support fiscal management and reporting systems that are efficient, accurate, support ease of use by multiple agencies, enable interoperability with other systems, and provide transparency to all stakeholders.

COMPENSATION AND BENEFITS

Salary Range : $85,754 to $120,664 per year. Salary placement is determined by documented education and experience. An annual doctoral stipend of $3,977 is granted to eligible employees.

Benefits:
Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance. Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Classified administrators are required to join the Public Employee's Retirement System (PERS) and as such must contribute up to 7% of their monthly salary to PERS on a pre-tax basis. Please see the Benefits link on the HR webpage for more information.

Work-Life Balance:
This opportunity is a full time assignment, 12 months per year. Cabrillo administrators enjoy a 225-day work schedule, which equates to an average of 20 self-selected non-work days, 15 set holidays, and 3 individual responsibility days off annually. 12 days of sick leave accrue annually.

Cabrillo’s Commitment to Equity and Diversity :
The ideal candidate will share Cabrillo and BACCC's commitment to educating the region’s racially and socioeconomically diverse student population and working towards the goal of equity for these populations in participation in the region’s career programs; in successful completion of these programs; and of placement in employment at livable wages within the students' fields of study.
Employees at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Plans, organizes, directs, controls, integrates and evaluates the work of BACCC fiscal operations staff; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
  • Directs and manages the performance of managers and staff; directs and oversees the selection of managers and staff; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including performance evaluations; accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
  • Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of BACCC’s mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
  • With members of Senior Management, participates in the development and implementation of BACCC strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
  • Plans, directs and oversees BACCC fiscal operations; develops and manages BACCC allocation of Strong Workforce Program funds and operating budget; prepares or directs the preparation of financial projections, analyses, financial statements and reports.
  • Provides staff support in processes to evaluate and make decisions on sub-grant allocations of Strong Workforce Program funds based on BACCC strategic and funding priorities; establishes, maintains and amends sub-grant contracts; develops systems and tools to provide transparency into allocation, payment and usage of funds to grantees, member colleges local education agencies, and the public.
  • Through subordinate managers, provides fiscal oversight of Strong Workforce Program funding streams; through programmatic monitoring and auditing, ensures the Chancellor’s Office and other funders’ requirements and expectations are met regarding proper use of funds, expenditure accounting, and reporting; ensures invoice processing support for member business offices works efficiently and effectively; reviews complex invoice and contract issues and develops and implements appropriate actions/methods for resolution.
  • Develops, implements, maintains and documents financial systems to support the process of receiving and distributing regional funding streams including tracking and reporting systems for use by regional members; communicates with managers of sub-granted funds to understand how BACCC can provide better grant management support; directs, implements and oversees process enhancements, technology enhancements and new procedures and methodologies.
  • Collaborates with the Chancellor’s Office, other Regional Consortia and other Workforce and Economic Development stakeholders to build the system’s capacity to deliver intended outcomes of the Strong Workforce Program; serves on committees, presents and represents the BACCC at local, regional, state and national conferences, meetings, workshops and training seminars.
  • Ensures integration of and adherence to Cabrillo College’s Business Office policies, procedures, practices and timelines in fiscal management processes.
  • Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabil­ity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.
OTHER DUTIES

  • Monitors political landscape affecting the Strong Workforce Develop Program and BACCC funding streams, program areas and strategic priorities; identifies new funding sources and grant opportunities.
  • Participates in special projects and BACCC events.
  • Performs related duties as assigned.


Minimum Qualifications

EDUCATION AND EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff, AND
  • Graduation from an accredited college or university with a bachelor’s degree in accounting, finance, business administration or a closely related field, AND
  • Seven years of progressively responsible experience in finance and accounting or public accounting experience, including grants accounting; OR
  • Applicants not meeting the above minimum requirements may apply on the basis of equivalency. Please see our HR website for the Equivalency form and information .
Desired:
Leadership experience related to community college career education.

Knowledge of:
  • BACCC goals, objectives, policies, procedures and practices applicable to area of assignment.
  • Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and complex grant accounting.
  • Generally Accepted Accounting Principles (GAAP), Budget and Accounting Manual for California Community Colleges, Contracted District Audit Manual for California Community Colleges.
  • Advanced principles, practices, methods and concepts used in public agency contracting and contract administration.
  • Principles, practices and procedures of internal control and audit.
  • Principles and practices of public agency budget development and management.
  • Federal, state and local laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to categorical programs.
  • Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.
  • Applicable federal, state and local laws, rules and regulations.
  • Principles and practices of sound business communication.
  • Research methods and analysis techniques.
  • Fundamental database design principles.
  • Information and communication technology tools and practices.
  • Principles and practices of effective management and supervision.
  • Principles and practices of strategic planning.
  • Basic principles and practices of organizational improvement, equity and culture change.
  • Safety policies and safe work practices applicable to the work being performed.
  • Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
Skills and Abilities to:
  • Plan and direct activities of the BACCC fiscal operations and contract administration.
  • Analyze complex financial and statistical data and prepare financial statements, grant reports, summary conclusions and recommendations in accordance with generally accepted accounting principles and legal requirements.
  • Prepare, negotiate and administer grant allocation contracts, reports, invoices and documents.
  • Work collaboratively with a variety of BACCC members and stakeholders to develop and implement Strong Workforce projects.
  • Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
  • Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
  • Develop and implement appropriate financial procedures and controls.
  • Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Communicate effectively, both orally and in writing and through a variety of technology including email, electronic messaging systems, video conference systems, and web and cloud based platforms.
  • Understand, interpret, explain and apply applicable laws, codes and ordinances.
  • Represent the BACCC effectively in dealings with the State Chancellor’s Office, BACCC members and stakeholders, other colleges and public agencies and outside auditors.
  • Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
  • Utilize, integrate and develop or direct the development of complex spreadsheets, databases, project, contact, and information management systems.
  • Operate a computer and use standard business software.
  • Establish and maintain effective working relationships.
Licenses, Certificates and Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance program.

Additional Information

Application Process:
  1. Completed application
  2. Resume
  3. Answer Supplemental Questions
  4. Attach the following:
    • Unofficial transcripts from all colleges attended showing degree(s) conferred (copies, and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency at the applicant’s expense - click here for more information AND/OR
    • Equivalency Form – click here (optional ) Submit this form with supporting materials if you do not possess the minimum qualifications as listed in the job announcement and feel you have the equivalent education and/or experience. Unofficial transcripts for college-level coursework must be included when submitting this form.
Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas.

Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.

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