Purchasing Specialist

New York, United States
Salary Not Specified
Feb 15, 2021
Employment Type
Full Time
Posting Details

Job # 036814 Department Code 33000-7361 Department Food Service Job Title Purchasing Specialist Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S5 FLSA Status Exempt Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description

This position purchases food and food related items for SU Food Services. Primary duties include designing menus, forecasting product needs, creating bids, purchasing and coordinating payment of food and food related supplies and equipment. Seek and suggest new products to improve quality and lower expense


A Bachelor’s Degree in Supply Chain Management or Culinary Arts and 5 years of experience operating a high-volume food service operation. Considerable experience in food production is necessary. ServSafe and AllerTrain certification necessary upon hire.

Job Specific Qualifications

Proficiency with ERP System or inventory management software
Demonstrated experience utilizing JIT and Economies of Scale principles
Previous experience in a high volume, diverse purchasing environment
Excellent computer and communication skills


Utilize inventory management software to purchase food and food related supplies for Syracuse University Food Services operations. Determine inventory needs and delivery schedules based upon current inventory levels, storage availability, and projected usage. Maintain proper inventory levels to meet service requirements and appropriate inventory turnover times.

Research and determine product specifications and inventory usage for bids. Prepare and analyze bids and negotiate favorable contracts and pricing. Maintain working relationships and resolve quality and service issues with vendors and suppliers. Identify gaps in the supply chain, research additional vendors or implement strategies to mitigate anticipated shortfalls. Analyze market trends to make insightful purchasing decisions.

Coordinate the receiving, storage, transfer, and shipment of food and food related products. Inspect products to ensure compliance with product specifications and relevant code dates. Ensure compliance with state and federal food regulatory agencies and institutional purchasing policies.

Prepare purchase orders and receiving documentation. Review, authorize, and input all invoices in inventory management software for inventory tracking and payment. Facilitate food purchases and payments for various campus departments. Gather and process required documentation including nutritional information from new vendors.

Stay current with food service trends to determine new products and maintain internal control techniques relating to material handling to maximize the quality of all products to meet the changing needs of the University students, faculty and staff. Maintain records and review product cost. Determine alternate products to improve quality and lower cost. Obtain required University conflict of interest documentation from all vendors.

Physical Requirements Tools/Equipment Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.


Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link https://www.sujobopps.com/postings/86040 Job Posting Date 02/15/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

Similar jobs

Similar jobs