Director for Budget and Purchasing Services

Location
Washington, United States
Salary
Salary Not Specified
Posted
Feb 16, 2021
Employment Type
Full Time


Description

Columbia Basin College ("CBC" or the "College") seeks a Director for Budget and Purchasing Services who will be responsible for providing strategic vision on the best use of financial resources by leading analysis and reviews at all levels of the college. For Budget, this means using multi-year planning, projections and analysis to support budget recommendations that look to meet current and future financial needs of the institution. For Purchasing, this means cultivating a group of strategic buyers that provide full scope purchasing services to the campus. The position reports to the Vice President of Administrative Services.

The position is open until filled. Priority consideration will be given to applicants whose complete application has been received by March 18, 2021 at 11:59 PM PDT.

Primary Responsibilities

  • Provide leadership for a strategic budgeting system to ensure an effective resource allocation system focused on student success;
  • Contribute to the development of budget system tools/processes and the creation of a campus-wide budget that achieves the mission of the college while generating net resources for future strategic investment including programs and capital/facilities;
  • Establish processes for the creation of multi-year budgets that are built out to the "detail" level;
  • Provide leadership for management studies of programs and departments; support deep analysis for program creation, expansion and closures;
  • Lead analyses on the effects of institutionalizing grant funded personnel, systems and software on future budgets;
  • Analyze changes in funding to the College based on legislative, enrollment, historical data economic outlooks and other external factors that affect revenue and/or expenses;
  • Serve as part of the cash flow management team;
  • Lead the planning and implementation of campus wide trainings to improve financial literacy amongst budget owners and support staff;
  • Work with Controller to maintain a functional and properly organized Chart of Accounts;
  • Provide leadership for the Purchasing department;
  • Ensure a full service purchasing program that will support and lead customers from the initial identification of requirements for a purchase, all the way through receiving those purchased goods and services;
  • Perform procurement tasks such as solicitations through Requests for Preproposals (RFPs) and Requests for Quotes (RFQs);
  • Ensure an effective business partner relationship between the Budget/Purchasing departments and all campus customer groups as it relates to their areas of expertise and responsibilities;
  • Supervise and direct all employees reporting directly to the position including selection, training, task assignment, motivation, professional development, scheduling, leave approvals and performance evaluations;
  • Demonstrate continuous effort to improve processes and practices in the areas of oversight;
  • Commit to a "Yes, And" culture by demonstrating the value of cohesive, intentional, and positive culture that brings out the best in all (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity); and
  • Perform other duties as assigned.


Required Qualifications

  • Bachelor's degree from an institutionally accredited college or university;
  • Two (2) years budget experience using computerized financial systems;
  • Two (2) years of progressive experience leading diverse teams;
  • Advanced computer skills including proficiency in Microsoft Excel, Access, Word and PowerPoint;
  • Advanced knowledge of principles, practices and techniques of fund accounting, financial management and budgeting; and
  • Demonstrated high level leadership skills in planning, budgeting, organizing and supervision of staff.
PREFERRED QUALIFICATIONS:
  • Master's degree in Accounting, Finance, Economics, Business or related field from an institutionally accredited college or university;
  • Five (5) years budget experience in higher education;
  • Five (5) years of progressive experience leading diverse teams;
  • Advanced knowledge of principles, practices and techniques related to procurement.

COMPETENCIES:

Departmental Management : Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;

Project Management : Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;

Quality Management : Set clear quality requirements; measure key outcomes; improve processes, products and services;

Leadership : Lead by example, serve as appropriate role model to colleagues; demonstrate confidence within area of expertise – promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;

Conceptual Thinking : Have the ability to understand a situation or problem by identifying patterns or connections, and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think "outside the box";

Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity : Support initiatives of the district, colleges and divisions to expand the human qualities that differentiate our workforce and workplace; exemplify tenants of tolerance, acceptance and interest in different viewpoints, cultures, and backgrounds and demand similar conduct of assigned staff and department;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities;

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the "Yes And" culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:
This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.

PROCESS NOTE:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

CONDITIONS OF EMPLOYMENT:
In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of the College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4833.

PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required more than 75% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

The working conditions characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS:
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

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