University Registrar

Alabama, United States
Salary Commensurate with experience
Feb 16, 2021
Employment Level
Non-Tenured Track
Employment Type
Full Time

Position Summary:

Reporting to the Associate Provost, the University Registrar is responsible for all functional duties performed in the Office of the Registrar as well as the provision of those academic and student records services needed to support the academic programs of the University.   The Registrar is responsible for the maintenance, accuracy, and security of the permanent academic records of the current and former University students and is the University official responsible for FERPA compliance.

Responsibilities and Duties:

  • Provide strategic planning, direction, and supervision for the Office of the Registrar.
  • Interpret and ensure compliance with recordkeeping standards, as well as college policies and procedures, and insure that all functions of the office are performed according to standards established by AACRAO and to federal and accreditation rules and regulations, especially pursuant to FERPA, Veterans Administration, and NCAA regulations.
  • Supervise/manage functions within the Office of the Registrar including overseeing the office budgets, student information system, electronic records storage, registration, student academic records, recording transfer credit, degree audit and clearance, graduation certification, athletic eligibility and certification, veterans’ certification, scheduling of courses and final exams, development of the academic calendar for approval by the faculty and administration, and updating of the University catalog.
  • Formulate, seek approval for, administer, and interpret academic policies/procedures/regulations to faculty, staff, students, parents, and external publics.  Provide training to University employees to ensure policies are communicated and applied accurately, consistently, and efficiently.
  • Cultivate an environment that is student centered, supporting student success and retention.
  • Confer regularly with the Associate Provost and other university personnel to plan, coordinate, and evaluate policies, systems, and activities; exchange information, interpret policies; investigate and resolve problems to continually improve the services of the Office of the Registrar.
  • Assist the President, Provost and Associate Provost in planning the program for all academic convocations, including chairing the Commencement Team.
  • Serve as a liaison with accrediting officials, professional organizations, and others outside the university on matters related to student records.
  • Serve on various college committees as requested,
  • Other duties as assigned by the Associate Provost and Provost.

Required Qualifications:

  • A master’s degree from an accredited institution of higher learning.
  • A minimum of seven years of progressively responsible experience in successful planning, management, and administration of a comprehensive academic records office.
  • Understanding of best practices in the management of academic records.
  • Experience in the use of complex computerized student information systems required; experience with Banner strongly preferred.
  • Excellent interpersonal communication, problem solving and customer relations skills with the ability to engender the same in a team focused on quality service to students and faculty.
  • High degree of personal integrity and ability to manage sensitive information confidentially.
  • Ability to deal effectively with faculty, students, parents, administrators, and staff, as well as various outside organizations.
  • A commitment to support and contribute to the mission of Samford University.

Preferred Qualifications:

  • Experience with room scheduling and degree audit software.

About Samford University:

Samford University ( is the largest privately supported and fully accredited institution for higher learning in Alabama. Located in suburban Birmingham, the University was founded in 1841 and has 425 full time faculty and more than 5,700 students representing 44 states and 30 countries. Samford has been nationally recognized for academics, affordability and value by a number of prestigious publications and rankings. The Wall Street Journal ranks Samford 2nd nationally for student engagement and Kiplinger’s Personal Finance ranks Samford 34th among private universities in the U.S. for value and affordability. The University is dedicated to the promotion of rigorous academic inquiry in a Christian setting. The University offers competitive salaries with a generous benefits package.

Samford University embraces diversity in faculty, students, and staff and encourages applications from those who would add to the diversity of our academic community.

To Apply: 

Please go to the Samford University Staff Employment Opportunities web page (link below)  to apply:

      Samford Staff Employment


Except as specifically exempted by federal law requirements, Samford University does not unlawfully discriminate on the basis of race, color, sex, national or ethnic origin, disability or age in the administration or application of its educational programs and policies, admissions policies, employment policies, scholarship and loan programs. Consistent with its Christian mission and organizations, Samford is exempt from the religious provisions of Title VII pursuant to 42 U.S.C. Sections 2000e-1(a) and 2000e-2(e).