Business Operations Specialist

Employer
University of Maryland School of Medicine
Location
Maryland, United States
Salary
Salary Commensurate with experience
Posted
Feb 15, 2021
Employment Level
Administrative
Employment Type
Full Time
The University of Maryland, Baltimore (UMB), School of Medicine, Department of Medicine is currently recruiting for a Business Operations Specialist for two of its Divisions: (1) Gastroenterology & Hepatology and (2) Rheumatology & Clinical Immunology.
The Business Operations Specialist will provide financial, administrative, and research support for faculty and fellows, as well as serve as a divisional liaison with the Department of Medicine, UMB Central offices, and external Sponsoring agencies and vendors.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Essential Functions:
  • Coordinates the creation, maintenance, and reconciliation of accounts (sponsored and non-sponsored); responsible for maintaining good financial data files
  • Oversees procurement activities for both divisions related to their clinical practices, research portfolios, and fellowship programs.
  • Assists in preparing applications or renewals for grants, contracts, and clinical trials.
  • Assists with preparing budget amendments and maintains records of salary and FTE encumbrances.
  • Assists investigators in administering grants and contracts in accordance with University policies and sponsor’s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
  • Authorizes and monitors the payment of invoices; resolves discrepancies with vendors or service providers.
  • Manages two P-card accounts, including purchases, monthly reconciliations, and enforces compliance with relevant UMB policy.
  • Monitors coordinates division maintenance and service contracts on equipment, instruments, and facilities and works with Department and UMB Central Finance teams
  • Prepares activity, financial, and annual reports or analyses (sponsored and non-sponsored).
  • Works closely with the Division Administrator, Fellowship Coordinators, and research staff
  • May be asked to produce and analyze sections of special projects or participate in additional divisional and administrative services, as needed.
  • Performs other duties as assigned.
  Qualifications    Education: Bachelor's degree in business, accounting, or a related field. Master’s degree preferred.
Experience: Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration.  Prior experience with sponsored project or grants preferred.
Other:  May consider a combination of directly related experience and education.   Preferred Knowledge, Skills and Abilities:
  • Strong background with Quantum Financials/Analytics, eUMB, travel, reimbursements, foundation requests, clinical billing, and P-Card use preferred.
  • Robust skills in relevant PC applications (e.g. MS Office applications, such as Excel, PowerPoint; teleconferencing software, such as Zoom and Cisco WebEx).
  • Skill in using finance- and research administration-related programs and databases such as Quantum, Kuali Research, UMBiz, and budget reporting applications
  • Ability to work independently under minimal supervision.
  • Skill in exercising initiative, resourcefulness, and sound judgement with an ability to solve problems and make decisions.
  • Ability to multitask and prioritize by ongoing, and new projects, necessary to implementing a specific organizational program.
  • Skill in communicating efficiently and effectively both orally and in writing with a variety of people internal and external to the organization.
  • Persistent in continuously seeking to improve the quality of services and processes.
  • Skill in evaluating budgetary requests, relevance to research project goals, and concurrence with grant standards and regulations.
  • Skill in applying basic analytical skills to review expenditures and revenues, prepare projections, and reconcile accounts.
  • Skill in organizing and executing multiple assignments under specific time constraints.
  • Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs.
  • Ability to prepare and present budgetary, accounting, and other reports and schedules.
  • Ability to communicate effectively orally and in writing.
  • Ability to operate office equipment, computers, and related software.
  • Ability to handle sensitive and confidential matters with discretion and tact.

Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.

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