Office Manager

Employer
Colorado State University Pueblo
Location
Colorado, United States
Salary
$50,000.00 - $50,000.00
Posted
Feb 15, 2021
Employment Level
Administrative
Employment Type
Full Time
The Office of Organizational Development at CSU Pueblo reports to the Office of the President and is responsible for developing, communicating, executing, and sustaining the university’s strategic initiatives. The Office of Organizational Development manages the infrastructure that oversees both the program and financial responsibility of the day-to-day work of visioning. The Organizational Development team seeks out and manages external opportunities and fundraising efforts as long-term financial drivers that will increase CSU Pueblo’s capacity to: 1) ensure that visioning remains on track and on budget, and 2) increase the university’s ability to strategically plan longer-term projects. The Office also coordinates robust ongoing communication to the system, the Board of Governors, the Office of the Chancellor, and to university leadership and other stakeholders across the region.

 

 Description of Job: CSU Pueblo is looking for a diligent administrative professional whose organizational skills will enhance the success of traditionally underrepresented students in this full-time, year-round position. The Office Manager, Organizational Development will provide office management and administrative support to the Chief Strategy Officer and to the Organizational Development unit. Daily work will include data collection, financial processing, record keeping, meeting and travel coordination, and human resources management. This position will assist with initiatives including University Advancement Activities, HSI Grant Programs, Vision 2028, External Partnership Development, COVID-19 Response and Planning, Todos Santos Center Programs, Downtown Engagement, and Special Projects. The Office Manager will be responsible for supervising office staff.
 
The Office Manager for Organizational Development will report to the Chief Strategy Officer and will collaborate with departments across CSU Pueblo, including the Office of the President, and with the Colorado State University System. The role will primarily support the Chief Strategy Officer and secondarily other Organizational Development team members.
 
This position will require demonstrated ability to work remotely and meet deadlines without daily supervision.  Work will be conducted on campus or remotely when necessary.

Primary Duties
  • Supports and manages the Chief Strategy Officer's office and related Vision 2028 activities, such as financial processing, travel, student and HR management.  
  • Coordinates all meetings and related administrative support of vision activities; attendance at meetings; note-keeping and reporting, as needed.
  • Coordinates data collection from multiple sources.   Prepares and manages data processing and related reporting to system, campus, and community, as needed.
  • Budgeting, expensing, and liaising for grants regarding all vision-related activities.
  • Supervise performance of office staff in supporting responsibilities listed above. 
  • Mailings, communication, and event management
  • Participation on university or community committees in support of vision activities 
  • Other related duties as assigned

 

 Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Minimum Qualifications
  • Bachelor’s degree from an accredited four-year institution OR five to ten years in similar position.
  • Familiarity with internal travel and budgeting processes; grant procedures or programming, especially with Department of Education and other federal programs.
  • Solid written and oral communication skills.
  • Curiosity and the acumen necessary in order to establish and maintain positive working relationships throughout the university and with outside stakeholders and partner organizations.
  • Advanced analytical, critical thinking, problem recognition/avoidance/resolution skills.
  • Advanced skill to meet predetermined goals and objectives through effective program/project planning, organization, execution and evaluation.
  • Proven time management skills, the ability to prioritize and keep records are essential.
  • Professional experience in higher education.
  • Training in data processing and reporting, travel procedures, and information processing in a university office setting.
Preferred Qualifications
  • Master's degree.
  • Training in Kuali and AIS.
  • Experience with accounts receivable; financial aid procedures; billing; student enrollment and retention strategies and community outreach.

 

 Supplemental Information: All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 
  1. a letter of intent (cover letter);
  2. a current resume or CV;
  3. if using a degree in lieu of experience, unofficial or official transcripts showing degree conferred; and
  4. three professional references with contact information to the on-line application.
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Thursday, March 11, 2021 will be given full consideration.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
 
 CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.   
 
 Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 
 At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:
  • Medical Insurance and Prescription Drugs 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible Benefit Plan 
  • Basic Term Life Insurance 
  • Voluntary Term Life and AD&D Insurance 
  • Long-Term Disability Insurance 
  • Employee Assistance Plan (EAP) 
  • Travel Accident Insurance 
  • Voluntary Critical Illness and Accident Insurance 
  • Wellness Incentive Program
  • Annual & Sick Leave 
  • Retirement Plans
  •  About Pueblo, Colorado 
     
     The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
     
     CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
     
     The University reserves the right to check additional references, with prior notification given to the candidate.
     
     Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
     
     It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources and Institutional Equity at (719) 549-2441 or 
    hr@csupueblo.edu.
     
     In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 
     
     Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.